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Minutes - 03/17/2014 - Plan Commission2 9 5. MINUTES OF THE MARCH 17, 2014 REGULAR MEETING OF THE PLAN COMMISSION OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JUNE 16, 2014 CALL TO ORDER: CALL To ORDER The Regular Meeting of the Plan Commission was called to order by Chairwoman Tropinski in the Samuel E. Dean Board Room of the Butler Government Center at 7:05 p.m. ROLL CALL: ROLL CALL Gail Polanek called the roll with the following persons PRESENT: Chairwoman Marcia Tropinski, Members, Thomas Doyle, Naveen Jain, Raj Lal, Simon Sheers and William Weiss ABSENT: Member Raju Iyer IN ATTENDANCE: Director of Community Development Robert Kallien Jr. APPROVAL OF MINUTES: MINUTES REGULAR MEETING OF THE PLAN COMMISSION OF JANUARY 20, 2014 Motion by Member Lal, seconded by Member Weiss to approve the minutes of the January 20, 2014 Regular Plan Commission meeting as written. VOICE VOTE: Motion Carried. UNFINISHED BUSINESS UNFINISHED BUSINESS There was no unfinished business to discuss. NEW BUSINESS NEW BUSINESS A. BINNY'S BEVERAGE DEPOT AND MID - AMERICA ASSET �FJc ASS MANAGEMENT — TEXT AMENDMENT — B -1 DISTRICT McMT - TEXT AMEND - B -1 DIST. Director of Community Development Kallien provided an overview of the request. He noted that liquor stores selling packaged goods is a permitted use in the B -3 District. When this request went to the Village Board for referral the Board suggested, and the applicant agreed, that if the change were made, it should be made with the caveat that it would be a permitted use, but that the store would need to be a minimum of 10,000 square feet of retail space. The reason for that was because the B -1 District retailers are oriented towards smaller retailers and the Board did not want to provide for a possible proliferation of this type of use. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 1 of 6 March 17, 2014 Member Doyle asked for a summary of each of the B districts. Director of Community Development Kallien responded that the first Zoning Ordinance was adopted in 1966 and the Village was broken down with 3 primary commercial areas. The local business district is B -1 and at the present time, there are 3 properties zoned B -1. 1). the Oak Brook Promenade, 2) the Oak Brook Court, where the applicant's property is located, and 3) the Oaks of Oak Brook, which is a very small center with very small retail spaces. The B -2 District was designed for the Oakbrook Center and includes the office building located just east of the Oak Brook Court Shopping Center. The other business area is the B -3 District, which is the General Business District. The request seems to be reasonable. Oak Brook is always interested in bringing in good retailers to the community. Don Rickard, Milord Company, Architect and General Contractor for the project said that they design and build Binny's stores. He acted as agent for the applicant and introduced Walter Fornek, President of Binny's Beverage Depot, tenant and applicant; and Margret Graham with Mid - America Asset Management, who represented the property owner. He said that although this request was for a text amendment he reviewed background information regarding Binny's operations. Binny's is a privately owned company that has been around since 1949 and they operate 30 stores in the Chicago metropolitan area. They recently branched out to Bloomington and the Champaign area. The proposed store would operate out of the old Container Store location at 1500 16th Street. He displayed conceptual images of what signs would look like on the building as well as the conceptual layout of the store interior. All signage would meet the requirements of the zoning ordinance. He noted that Binny's is the largest wine and spirit dealer in the Midwest and Chicagoland area. In most locations, they have wine cellars, tasting areas, walk -in humidors, etc. It is a very high end, well -kept, secure type of store. At the Oak Brook location, they expect to have about 25 employees, comprised of a few salaried managers and customer service representatives, 8 sales people and up to 15 associates. There would be approximately 10 people working in the store at any given time. All employees are well trained in the products sold and are able to answer very specific questions and talk in detail about the products. These are some of the major differences with Binny's compared to a typical liquor store. Wines sales are typically about 45 percent, spirit sales are about 30 -35 percent, beer is about 15 percent and the other 5 percent would be cigars and other accessory type items. As permitted by an approved liquor license, there may be small tastings available in the store. Generally, store hours are Monday through Saturday from 9 am to 9 pm and whatever the liquor license dictates as the opening time on Sunday and they would close at 6 pm. These are the typical hours in all of their stores; they are not open late at night. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 2 of 6 March 17, 2014 Deliveries are usually Monday through Friday and there could be up to 16 in a day and can range from a typical 40 -foot truck, a couple of times a day. A majority of the deliveries are in smaller straight vehicles, 16 to 24 feet. There are not a series of large trucks making deliveries. Because they have very high -end products, a lot of the time the amounts are small involving a few cases. They do not have deliveries on the weekend. The deliveries are not specific to Binny's where it would generate a lot of extra traffic on the road; many of the deliveries are also making deliveries to other establishments in town and are stopping at Binny's as an additional stop. There may be some that will not be going to other stores due to the variety of products and are in a majority of smaller vehicles, but it would not all be increased traffic in the area. Since the delivery vehicles may look like small passenger vans, they would not be noticed. Should everything be approved, the plan would be to open the store around mid - October. In regards to the text amendment request, there are just a few shopping in the B -1 District. They support the 10,000 square foot requirement as requested by the Village Board, which actually eliminates the possibility of stores in some areas. The building (formerly the Container Store) has larger spaces and is geared for larger tenants. It is a perfect fit for Binny's. In the B -3 District areas in Oak Brook, there is nothing available in the size needed to hold their wide range of products. This location is a perfect location to meet their needs. There are some vacancies at the shopping center, so the addition of Binny's will help the shopping center as well. Chairwoman Tropinski noted that the signage as shown by the applicant was not included in the request before the Plan Commission. Mr. Rickard also noted that the plans are conceptual and may change, but they wanted to show it as a representation of what they would like to do. Member Jain asked if a traffic analysis had been done and questioned whether there was adequate parking available. Director of Community Development Kallien responded that an analysis had not been done for this particular use. However, this shopping center has over 4 spaces per 1,000 square feet, which exceeds the minimum Code requirements. When the center was fully occupied with Borders Books, Loehmann's, and OfficeMax, there never was a complaint that there was not enough parking. Currently, except for OfficeMax the center is vacant. Binny's has been viewed in a very positive way and being located in the center may bring in other users. Director of Community Development Kallien noted that he discussed the proposal with the Oak Brook Club Homeowner Association and they are supportive of the request. He also had a conversation with Chuck Fleming of the Oakbrook Shopping VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 3 of 6 March 17, 2014 Center and that he looked at it as a positive addition. Member Doyle questioned why 10,000 square feet was picked, instead of 12,000 or 15,000, etc. Director of Community Development Kallien responded that at the Village Board meeting, 10,000 square feet sounded like a good number. It did not limit this particular user, but increased the threshold to eliminate the small obtrusive type liquor stores. He reviewed a map showing the B -1 and B -3 zoning in the Village. At the Oak Brook Promenade, the former Grotto space was being marketed, but would most likely be divided into multiple spaces. Management was not interested in this type of use at their location. The other B -1 location by Panera Bread does not have any 10,000 square feet tenant spaces available. The only place where opportunities exist would be in the shopping center where Binny's is proposed. Looking at their other stores, this particular use would benefit with its location by Route 83. There are five other areas in Oak Brook to sell liquor and a sixth would not be competing. Member Jain said that the only residential community affected would be Oak Brook Club. Director of Community Development Kallien agreed that was the only Oak Brook residential development and that Oak Brook Club had not objected. Member Weiss questioned whether there would be any sampling of alcohol outside the store. Mr. Rickard responded that they would never have alcohol served outside. When served it would be in a small dedicated area of the store. Director of Community Development Kallien added that a liquor license would be required. The Village Board reviews and takes final action on the approval of a liquor license, which includes the wine tasting, etc. Wine tastings do currently occur in Oak Brook and are controlled by the liquor license. Margaret Graham with Mid - America Asset Management, said that they have been the leasing agent and management company for Oak Brook Court since prior to 2000. They did not have vacancy issues for years until the recession and two bankruptcies occurred with Loehmann's and Borders. They were sad to see the Container Store leave and go to Oakbrook Center, which was more of a national move and not reflective of Oak Brook or the performance of the store. They have been working with Binny's for years and were thrilled to have them as part of the project and believe they will drive a lot of traffic into the shopping center and would be a wonderful addition to the community. They are supportive and excited, and hopefully the store will be opening in the fall. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 4 of 6 March 17, 2014 t, Member Lal questioned whether deliveries could occur when more traffic is not present, such as earlier before 9 am. Walter Fornek, President of Binny's Beverage Depot said that they do not accept deliveries before 9 am. Member Lal suggested that they should be friendly with the community. The one issue raised by the Oak Brook Club, which is the only residential community located nearby, was the traffic. He noted that it might be a little inconvenient from a business standpoint, but may be the price one has to pay in doing business. Mr. Fornek responded that they do not do anything outside of the ordinary in terms of deliveries coming in and out of the stores. They do not bring any additional traffic to the area. The same trucks that deliver to Costco and Gibsons Steakhouse are the same trucks that will deliver to Binny's. They do not create any additional traffic that is already moving through Oak Brook. If there were a problem, they could go to their largest distributor and adjust delivery schedules, which would not be a problem. He noted that they take only one large delivery per week from them, which is usually on Wednesday. Director of Community Development Kallien noted that the Zoning Board of Appeals would be holding the public hearing on the request and suggested that Binny's provide a delivery schedule and that Board may have additional questions. Chairwoman Tropinski noted that with the location being right off of Route 83, most deliveries would be coming from there and coming in the back road on 16t" Street. From her perspective, she did not foresee the delivery trucks passing the Oak Brook Club. Mr. Rickard said that he could not imagine any delivery trucks that would go past the Oak Brook Club and noted that the loading doors into the building delivery doors face Route 83. There is quite a bit of separation between where the deliveries take place and the location of the Oak Brook Club. Motion by Member Jain, seconded by Member Sheers to recommend approval of the text amendment to the permitted uses in the B -1 district as follows: "Liquor stores, retail sales of package goods only, in stores with a minimum of 10,000 square feet of retail space" as requested. ROLL CALL VOTE Ayes: 6 — Members Doyle, Jain, Lal, Sheers, Weiss and Chairwoman Tropinski Absent: 1 — Member Iyer Nays: 0 — Motion Carried. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 5 of 6 March 17, 2014 6. OTHER BUSINESS OTHER BUSINESS Director of Community Development Kallien reviewed possible upcoming cases. There was no other business to discuss. 7. ADJOURNMENT: ADJOURNMENT Motion by Member Doyle, seconded by Member Sheers to adjourn the meeting at 7:52 p.m. VOICE VOTE: Motion carried. ATTEST: /s/ Robert L. Kallien Jr. Robert Kallien, Director of Community Development Secretary VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 6 of 6 March 17, 2014