Minutes - 06/10/2014 - Board of Trustees
MINUTES OF THE JUNE 10, 2014 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON JULY 8, 2014
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:04 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Mark Moy,
Gerald Wolin, and Asif Yusuf.
ABSENT: Trustee Michael Manzo (arrived at 7:16 pm)
IN ATTENDANCE: Art Osten Jr., Interim Village Manager; Cathy Doczekalski, Interim
Assistant Village Manager; Robert Kallien Jr., Community Development
Director, Sharon Dangles, Finance Director; Barry Liss, Fire Chief; Susan
Madorin, Library Director; James Kruger, Police Chief; Michael Hullihan,
Public Works Director; Trey VanDyke, Sports Core Director; and Peter
Friedman, Village Attorney.
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani announced the passing of Margaret Rimbo, a long-time past employee
of the Village. A moment of silence was given.
President Lalmalani announced that the Board, along with Committee members Harry
Peters and Tom Cygan, conducted 3 days of interviewing 13 candidates for the Village
Manager position.
President Lalmalani announced that the new Ladder Truck arrived on June 2nd. The Fire
Department anticipates it will be placed into full service in about a month, after extensive
training and practice is concluded. He hopes that everyone had a chance to view the new
truck outside Village Hall before tonight’s meeting.
President Lalmalani announced that the Board will hold a Committee-of-the-Whole
meeting on Tuesday, June 17th at 7:00 PM to discuss pensions. There will not be a Village
Board meeting on June 24th. The next regular Village Board meeting will be held on July
8th.
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A. Employee Appreciation – Hartmann Award
Chief Liss discussed the recent Hartmann Award given to the Fire Department by Good
Samaritan Hospital honoring Lt.’s Vassios and Fleege, and FF/PM’s Way, Guerrieri,
Bielawa, Kaczmarczyk, Washington, and Fagan for their handling of an emergency call.
Paramedic Mark Guerrieri briefly described the incident and call that was recognized.
President Lalmalani thanked everyone involved for their good services.
4. RESIDENT/VISITOR COMMENTS
Resident Mark Karambelas thanked all Village employees for all their hard work. He also
discussed the new ladder truck, pension issues, and the transition that the Village has made
over the last four years.
Other residents who signed up to speak will do so during an agenda item.
5. APPROVAL OF MINUTES
A. SPECIAL EXECUTIVE MEETING MINUTES OF MAY 13, 2014
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Special Executive Meeting of May 13, 2014. VOICE VOTE: Motion carried.
B. REGULAR BOARD OF TRUSTEES MEETING OF MAY 27, 2014
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Regular Board of Trustees Meeting of May 27, 2014. VOICE VOTE: Motion carried.
C. SPECIAL BOARD OF TRUSTEES MEETING OF JUNE 2, 2014
Motion by Trustee Wolin, seconded by Trustee Moy to approve the minutes of the Special
Board of Trustees Meeting of June 2, 2014. VOICE VOTE: Motion carried.
D. SPECIAL BOARD OF TRUSTEES MEETING OF JUNE 3, 2014
Motion by Trustee Wolin, seconded by Trustee Moy to approve the minutes of the Special
Board of Trustees Meeting of June 3, 2014. VOICE VOE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending June 5, 2014- $737,927.34
Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – April, 2014 - $27,558.55
(FY14 – YTD - $84,363.56)
TOTAL LEGAL BILLS PAID FOR 2014 - $136,769.36
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2) DuPage Convention & Visitor Bureau -20% of 1% Quarterly Dues – Jan., Feb., and
March - $11,731.55
3) J. Congdon Sewer – 2014 Water Main Project – Payout #1 - $109,930.95
4) Best Quality Builders of Illinois – Basement Stair Replacement -$43,610.00
B. Approval of Payroll for Pay Period Ending May 24, 2014 - $650,740.88
C. Community Development Referrals – NONE
D. Authorization to Seek Bids or Proposals or Negotiate Contracts – NONE
E. Budget Adjustments – NONE
F. Ordinances & Resolutions
1) ORDINANCE 2014-PW-WPA-EX2-S-1401, An Ordinance Adopting the
Prevailing Wage Standards for the Village Of Oak Brook, Illinois
2) ORDINANCE 2014-LC-AL-G-1024, An Ordinance Amending Title 4, Chapter 1,
Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to the
Number of Authorized Liquor Licenses ( Le Meridien at Oakbrook Center)
3) RESOLUTION 2014-BD-CL-REC-D-R-1377, A Resolution Authorizing the
Destruction of Verbatim Recordings of Certain Closed Meetings of the Village
Board of Trustees
4) RESOLUTION 2014-JS-AG-R-1379, A Resolution Approving and Authorizing the
Execution of an Amendment to the Janitorial Services Agreement By and Between
the Village of Oak Brook and Perfect Cleaning Service Corporation
5) RESOLUTION 2014-AG-MCD-TASTE-FRWRKS-R-1380, A Resolution
Approving a Sponsorship Agreement By and Between McDonalds Corporation and
the Village of Oak Brook for McDonalds Corporation to Sponsor the Independence
Day and Taste of Oak Brook Fireworks Show
Motion by Trustee Baar, seconded by Trustee Moy to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 6 –Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
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7. ITEMS REMOVED FROM THE CONSENT AGENDA
1) 6.A.2. DuPage Convention & Visitor Bureau -20% of 1% Quarterly Dues – Jan.,
Feb., and March - $11,731.55
Trustee Adler stated that he would like to see the audited financial statements for DuPage
Convention & Visitors Bureau.
Trustee Manzo asked Interim Manager Osten to review the pros and cons of conducting the
services provided by the Bureau in-house.
Motion by Trustee Adler, seconded by Trustee Moy to approve payment of item 6.A.2.
ROLL CALL VOTE:
Ayes: 6 –Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
2) 6.F.1. ORDINANCE 2014-PW-WPA-EX2-S-1401, An Ordinance Adopting the
Prevailing Wage Standards for the Village Of Oak Brook, Illinois
Trustee Wolin discussed the Prevailing Wage Ordinance and differing opinions regarding
whether it raises project costs for municipalities.
Public Works Director Hullihan stated that the prevailing wage is a union wage and
increase projects costs by approximately 35% but there are many benefits including a
higher standard of work, less change orders, and less municipal supervision needed on job
sites.
Trustee Yusuf stated that he doesn’t agree with mandating paying prevailing wage because
it eliminates competition and does not allow free enterprise to function in an efficient
market.
Trustee Moy stated that the Prevailing Wage Ordinance does increase project costs.
Trustee Manzo stated that he does not agree with Public Works Director Hullihan’s
comments but does agree with Trustee Yusuf.
Motion by Trustee Wolin, seconded by Trustee Manzo to approve passage of Ordinance S-
1401, An Ordinance Adopting the Prevailing Wage Standards for the Village of Oak
Brook, Illinois. VOICE VOTE: Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS – NONE
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9. UNFINISHED BUSINESS
A. Oak Brook Park District – 1450 Forest Gate Road – Variation – To Amend Section 3,
Paragraph H of Ordinance S-1361 - deferred to July 8, 2014
Community Development Director Kallien discussed the two remaining issues with
lighting and the reason for the request to defer until the July 8th Board meeting.
Trustee Manzo expressed his disagreement in deferring this item since an agreement was
reached by the Board.
Discussion ensued and the consensus was to defer this item.
Motion by Trustee Moy, seconded by Trustee Baar to defer the Park District lighting
matter to the July 8, 2014 meeting. VOICE VOTE: Motion carried. Trustee Manzo voted
no.
10. ACTIVE BUSINESS
A. Confirmation of Appointments – NONE
B. Ordinances & Resolutions
1) RESOLUTION 2014-CNTRCT-FD-IAFF-EX-R-1378, A Resolution Approving an
Agreement By and Between the Village of Oak Brook and the International
Association of Fire Fighters, Local #4646
Discussion ensued regarding deferring this item until the July 8th Board meeting since the
Committee of the Whole on Pensions will be held on the following Tuesday. The majority
consensus was to approve the agreement tonight.
Motion by Trustee Manzo, seconded by Trustee Adler to defer this item until the next
Board meeting. VOICE VOTE: Motion failed. Trustees Baar, Moy, Wolin and Yusuf
voted no.
Trustee Adler discussed the negotiation process and stated that there was no strategy in the
agreement or direction given to the Assistant Village Manager by the Board.
Motion by Trustee Baar, seconded by Trustee Moy to approve, subject to final staff and
attorney review, the successor Collective Bargaining Agreement (CBA) with IAFF Local
Union #466, and approve Resolution R-1378, “A Resolution Approving an Agreement By
and Between the Village of Oak Brook and the International Association of Fire Fighters,
Local #4646”.
ROLL CALL VOTE:
Ayes: 4 –Trustees Moy, Wolin, Wolin and Yusuf
Nays: 2 – Trustees Adler and Manzo
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Abstain: 0 – None
Absent: 0 – None
Motion carried
2) ORDINANCE 2014-FI-HM-TX-G-1025, An Ordinance Amending Title 5, Chapter 5
of the Village Code Regarding the Municipal Hotel Tax
Attorney Friedman gave a quick synopsis of the ordinance which includes clarifying the
existing ordinance language, codifying the existing policy of the 1% and 2% split, and
defining the hotel district boundaries.
Trustees Adler and Yusuf agree with deferring this item since there is no urgency in
approving at tonight’s meeting.
Motion by Trustee Adler, seconded by Trustee Yusuf to defer this item until the July 8th
Board meeting. VOICE VOTE: Motion failed. Trustees Baar, Manzo, Moy and Wolin
voted no.
Resident Kathy Manofsky discussed Village beautification and the things that the Village
can legally do.
Resident Jeff Kennedy discussed the ordinance being considered and asked the Board to
approve it.
Trustee Adler discussed his reasons for voting no for the passage of the proposed
ordinance.
Discussion ensued regarding whether the Village can use the Hotel Tax Fund for
beautification, the hotel district boundaries, and procedures and policies of approving
expenditures.
Motion by Trustee Baar, seconded by Trustee Wolin to approve ORDINANCE 2014-FI-
HM-TX-G-1025, An Ordinance Amending Title 5, Chapter 5 of the Village Code
Regarding the Municipal Hotel Tax
ROLL CALL VOTE:
Ayes: 5 –Trustees Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 1 – Trustee Adler
Abstain: 0 – None
Absent: 0 – None
Motion carried
C. Award of Contracts – NONE
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D. Residential Refuse Collection Contract
Trustee Wolin stated that at the recent Homeowners Association President’s meeting the
request was that the Village negotiates a contract with Republic Services rather than
conduct the bid process. He also stated that he agrees with negotiating with Republic and
renewing the contract only if the proposal submitted is fair.
Trustee Manzo disagrees with Trustee Wolin and recommends going out to bid in order to
be open and honest with the residents.
Trustee Baar stated that this is an extension to an existing contract and that the
Homeowners Association Presidents overwhelmingly believe that they are receiving
excellent service from Republic and do not wish to change. He also stated that Republic
Services supports and donates to Village events.
President Lalmalani stated that the Homeowners Association Presidents were unanimous is
recommending that the Village negotiates with Republic Services.
Trustee Yusuf agrees with negotiating with Republic Services. He also stated that the
contract allows for three (3) one (1) year extensions.
Resident Peter Huizenga discussed the services provided by Republic Services and stated
that residents are very satisfied. He also stated that service is more important that cost for
residents.
Motion by Trustee Wolin, seconded by Trustee Baar to direct staff to enter into
negotiations with Republic Services to determine terms of a renewal.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Baar, Moy, Wolin, and Yusuf
Nays: 1 – Trustee Manzo
Abstain: 0 – None
Absent: 0 – None
Motion carried
E. Taste of Oak Brook – UPDATE ONLY
Trustee Manzo gave a brief update on the Taste of Oak Brook, which will be held on July
3, 2014, including musical entertainment, restaurants, planned activities, and sponsorship
to date.
11. INFORMATION & UPDATES
A. VILLAGE MANAGER
Interim Manager Osten asked Trustees to leave their iPad’s in the box provided so that IT
can update the software.
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B. VILLAGE CLERK - NONE
C. TRUSTEES
Trustee Yusuf asked everyone to be extra careful and vigilant while out driving during the
summer season.
Trustee Moy thanked Trustee Manzo for the Taste of Oak Brook update.
Trustee Manzo thanked the Police Department for their hard work in solving the identity
theft case involving his wife. He also discussed matters taking place in Springfield.
Trustee Wolin thanked the Fire Department for their hard work and for receiving the
Hartmann Award. He also discussed a program he attends at the Library on Friday
mornings. He finally discussed the 11% increase in sale tax receipts.
D. VILLAGE ATTORNEY – NONE
E. VILLAGE PRESIDENT
Chief Kruger discussed the Special Olympics Torch Run that took place over the
weekend. He also stated that the 2nd National Night Out Against Crime will be held on
August 5, 2014.
Chief Bliss asked that everyone leave the fireworks to the professionals.
Sports Core Director VanDyke discussed the Taste of Oak Brook and Polo.
Trustee Adler asked Sports Core Director VanDyke for an update on memberships.
Library Director Madorin discussed the Summer Reading Program held at the Library.
She also discussed a conference she attended held by the State of Illinois. Finally, she
mentioned upcoming events at the Library.
Public Works Director Hullihan discussed the various construction projects taking place in
the Village.
Trustee Adler asked Public Works Director Hullihan regarding the Library exterior wood
refurbishing.
12. ADJOURN TO CLOSED SESSION
Motion by Trustee Wolin, seconded by Trustee Manzo to adjourn to closed session For the
purpose of discussing (1) minutes of meetings lawfully closed under this act, (2) litigation
matters, and (3) appointments, (4) the acquisition and disposition of public property
pursuant to Sections 2c(21), 2c(11), 2c(2), 2c(3), 2c(5), and 2c(6) of the Illinois Open
Meetings Act, respectively.
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ROLL CALL VOTE:
Ayes: 6 –Trustees Adler, Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 0 – None
Motion carried
This meeting was adjourned to closed session at 9:06 pm.
13. ADJOURNMENT
Motion by Trustee Baar, seconded by Trustee Yusuf to adjourn the Regular Meeting of the
Board of Trustees at 10:04 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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