R-1383 - 07/22/2014 - LIBRARY - Resolutions Supporting Documents ITEM 6.F. 1)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
July 22,2014
SUBJECT: Contract Award-2014 Library Exterior Wood Siding Refurbishing Project
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $25,000 is included in Buildings and Grounds;
Structural Improvements,(421-90400)
RECOMMENDED MOTION: I move that the Village Board award a contract to the
lowest responsive and responsible bidder, Muscat Painting & Decorating, East Dundee,
Illinois, subject to staff and attorney review, for the 2014 Library Exterior Wood Siding
Refurbishing Project in the amount of$16,846 and approve Resolution 2014-LY-PRJCT-
CNTRCT-R-1383, A Resolution Authorizing the Award of Contract to Muscat Painting &
Decorating,LLC,for the Library Exterior Wood Siding Refurbishing Project.
Background/History
A notice for Request for Bids was placed on the Village website on June 24, 2014 and bid
packages were sent to six companies. Two companies attended the mandatory pre-bid meeting
on Tuesday,July 2,2014. Two bids were submitted and opened on Tuesday, July 8, 2014.
Muscat Painting&Decorating Certa Pro Painters
Bid Amount $16,846 $27,923
Staff has received and reviewed references and is satisfied.
The Library building exterior wood siding was last refurbished in 2006. The project consists of
refurbishing the exterior wood to a"like new"condition by means of power-washing, sanding(if
necessary), and applying acrylic solid color stain.
The work is expected to be completed ninety days after the Village issues a notice to proceed.
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j:\worddoc\bid recommendations\2014 bid recommendations\2014 library exterior wood refurbishing project.dOCX
Recommendation:
That the Village Board award a contract to the lowest responsive and responsible bidder, Muscat
Painting & Decorating, East Dundee, Illinois, subject to staff and attorney review, for the 2014
Library Exterior Wood Siding Refurbishing Project in the amount of $16,846 and approve
Resolution 2014-LY-PRJCT-CNTRCT-R-1383, A Resolution Authorizing the Award of
Contract to Muscat Painting & Decorating, LLC, for the Library Exterior Wood Siding
Refurbishing Project.
j:\worddoc\bid recommendations\2014 bid recommendations\2014 library exterior wood refurbishing project.doCX
RESOLUTION 2014-LY-PRJCT-CNTRCT-R-1383
A RESOLUTION AUTHORIZING THE AWARD OF CONTRACT TO MUSCAT PAINTING AND
DECORATING, LLC FOR THE LIBRARY EXTERIOR WOOD SIDING REFURBISHMENT PROJECT
WHEREAS, the wood siding on the Village library is in need of refurbishment ("Work"); and
WHEREAS, on June 24, 2014, the Village sought bids for the Work ("Request for Bids"); and
WHEREAS, Muscat Painting and Decorating of East Dundee, Illinois ("Muscat") was the lowest
responsible and responsive bidder to the Request for Bids;
WHEREAS, the Village President and the Village Board of Trustees has determined it is in the
best interests of the Village to award a contract to Muscat to perform the Work in an amount not to
exceed $16,846.00 ("Agreement");
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Purchase. The President and Board of Trustees shall, and do
hereby, approve and award a contract to Muscat to perform the Work in a total amount not to exceed
$16,846.00.00.
Section 3: Authorization and Execution of Agreements. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement between the Village and Muscat
after receipt of the final Agreement fully executed by Muscat.
Section 4: Effective Date. This Resolution shall be in full force upon passage and approval
in the manner provided by law.
APPROVED THIS 22nd day of July, 2014.
Gopal G. Lalmalani
Village President
PASSED THIS 22nd day of July, 2014.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk