Agenda - 08/12/2014 - Board of TrusteesOF AK
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1. CALL TO ORDER
2. ROLL CALL
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630 - 368 -5000
REGULAR MEETING
TUESDAY, AUGUST 12, 2014
7:00 P.M.
3. PRESIDENT'S OPENING COMMENTS
A. 2014 GFOA Budget Award
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of July 8, 2014
B. Special Board of Trustees Meeting of July 29, 2014
C. Special Board of Trustees Meeting of July 31, 2014
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending August 7, 2014 - $1,707,832.64 Adler/
Manzo
Significant Items included in Above:
1) Rathje Woodward, LLC -Legal Services -June, 2014 - $3,333.33 (FY14 —YTD - $19,999.98)
2) Holland & Knight LLP —Legal Services — June, 2014 - $37,582.92
(FY 14 — YTD - $146,832.30)
TOTAL LEGAL BILLS PAID FOR 2014 - $218,240.53
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3) Ravenswood Special Events, Inc. — 2014 Taste of Oak Brook Event Related Expenses — Final
Invoice - $53176.69
4) DuPage Convention & Visitors Bureau — 20% of 1% Quarterly Dues — April, May & June,
2014 - $17,218.39
5) Crawford, Murphy & Tilly, Inc. — 2014 Bridge Rehab Design - P.O. #1— Engineering Services
- $18,326.40
6) R.W. Dunteman Company — 2014 Street Improvement Project— P.O. #2 - $163,866.41
7) J. Congdon Sewer- 2014 Water Main Project — P.O. #3 - $524,860.22
B. Approval of Payroll for Pay Period Ending:
July 19, 2014 - $735,742.09
August 7, 2014 - $743,548.32
C. Community Development Referrals
1) Referral - D & S Estates Resubdivision — 3324 Roslyn Road — Preliminary/Final Plat of
Subdivision
2) Referral — Goebel — 3517 Madison Street - Variation
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Public Works Uniform Service
E. Budget Adjustments -NONE AT THIS TIME
F. Ordinances & Resolutions
1) ORDINANCE 2014- LC -AL -G -1030, An Ordinance amending Title 4, Chapter 1, Section 8A
Of The Village Code Of The Village Of Oak Brook, Illinois Relative To The Number of
Authorized Liquor Licenses (The Drake Oak Brook)
2) ORDINANCE 2014- LY -EXl -S -1404, An Ordinance Adopting A Revision To The Library
Meeting Room And Quiet Study Rooms Policy
Adler/
Manzo
Wolin
May
Wolin
Lalmalani
Moy/
Yusuf
3) RESOLUTION 2014 — BGC- IRGTN -PG -R -1385, A Resolution Approving The Purchase And Wolin
Installation Of An Irrigation System At the Butler Government Center.
4) ORDINANCE 2014 — TC- CTRL -G -1031, An Ordinance Amending Title 7 (Motor Vehicles Baar/
And Traffic) of the Village Code In Relation To The Enforcement of Traffic Regulations In The Yusuf
Saddle Brook Chase Subdivision.
G. Authorization of Bill Payment on August 27, 2014 Adler/
Manzo
ITEMS REMOVED FROM CONSENT AGENDA
BOARD & COMMISSION RECOMMENDATIONS
1) Village of Oak Brook — Sign Regulations — Proposed Text Amendments Wolin
UNFINISHED BUSINESS
A. Refuse Collection Contract — Authorization to Prepare Contract Wolin/
Lalmalani
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10. ACTIVE BUSINESS
A. Confirmation of Appointments -NONE AT THIS TIME
B. Ordinances & Resolutions
1) RESOLUTION 2014—FD-PSI-AG-R-1386, A Resolution Extending The Baar /May
Agreement Between Paramedic Services Of Illinois, Inc. And The Village of
Oak Brook
2) RESOLUTION 2014 — FI- MUNIS -AG -R -1388, A Resolution Authorizing The Execution Of Wolin
An Amendment To The Agreement With Tyler Technologies, Inc. For an Additional Software
Module
3) RESOLUTION 2014 — FD -V -R -1387 And ORDINANCE 2014 -PP -S -1405, A Resolution Baar/Moy
Approving The Waiver Of Competitive Bidding And Authorizing The Purchase Of A Pick -Up
Truck And Sports Utility Vehicle And An Ordinance Authorizing The Sale Through Electronic
Auction Or Broker, Donation Or Disposal Of Certain Items Owned By The Village of Oak
Brook.
C. Award of Contracts —NONE AT THIS TIME
D. Residential Marketing Plan — Implementation — Authorization to Prepare a Contract
E. Interim Financial Update and 2015 Budget Planning
F. 2015 Non -Union Salary Proposal Discussion
G. Contract Policy Discussion
11. INFORMATION & UPDATES
A.
Village Manager
B.
Village Clerk
C.
Trustees
D.
Village Attorney
E.
Village President
12. ADJOURN TO CLOSED SESSION for the purpose of discussing (1) collective negotiating matters, (2)
minutes of meetings lawfully closed under this act, (3) litigation, and (4) appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public body pursuant to
Section 2c(2), 2c(21), 2c(] 1), and 2c(1) of the Illinois Open Meetings Act, respectively.
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact the Village's ADA Coordinator, at (630) 368 -5022 or for TDD
response (630) 990 -2131 as soon as possible before the meeting date.
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Yusuf
Adler/
Manzo
Adler/
Manzo
Lahnalani