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Minutes - 06/16/2014 - Plan CommissionMINUTES OF THE JUNE 16, 2014 REGULAR MEETING OF THE PLAN COMMISSION OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON AUGUST 18, 2014 1. CALL TO ORDER: CALL TO ORDER The Regular Meeting of the Plan Commission was called to order by Chairwoman Tropinski in the Samuel E. Dean Board Room of the Butler Government Center at 7:09 p.m. 2. ROLL CALL: ROLL CALL Gail Polanek called the roll with the following persons PRESENT: Chairwoman Marcia Tropinski, Members, Thomas Doyle, Raju Iyer, Naveen Jain, Raj Lal and Simon Sheers IN ATTENDANCE: Director of Community Development Robert Kallien Jr. and Planning Technician Gail Polanek 3. APPROVAL OF MINUTES: MINUTES REGULAR MEETING OF THE PLAN COMMISSION OF MARCH 17 2014 Motion by Member Iyer, seconded by Member Jain to approve the minutes of the March 17, 2014 Regular Plan Commission meeting as written. VOICE VOTE: Motion Carried. 4. UNFINISHED BUSINESS UNFINISHED BUSINESS A. Village of Oak Brook — Text Amendment — Sign Regulations AMEND - SIGN REGULATIONS Director of Community Development Kallien provided an overview of the first phase of the sign regulations amendment in order to move it forward to the Village Board for its review and then would refer it to the Zoning Board of Appeals for the official public hearing. The first issue was clarification of the code as presented by Bill Hudson without changing any real intent of the code and these changes are needed for the day -to -day administration. One change requires that a permit would be required for any change to a sign face. The second issue was gaps left in the code after the adoption of the sign regulations several years ago. When crafted it was meant to satisfy the inequities, needs and concerns of the business community, which they embraced. Many businesses have improved their signage based on the regulations and it has led to businesses moving VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 1 of 5 June 16, 2014 into Oak Brook. During that process, some things were inadvertently missed for the Institutional district, the Historic Graue Mill Gateway Area and the Conservation Recreation District. Lastly, the sign code gave great latitude to governmental units, which were not required to obtain permits for signage. On governmental properties, some temporary signage situations need to be addressed. The village has many events on its property, such as the Taste of Oak Brook, Polo, book sales, fund runs, etc. There has never been a standard as to where temporary signs should be located or how long they could be there. One item with the Park District was all of the baseball field banners on the outfield. Banners are not necessarily bad; however, there was no direct linkage between the banners and the actual activity or connection to the Park District. The recommendation requires a permit and the direct linkage to the governmental entity and the sponsorship to the event, etc. The Forest Preserve District has some very expensive monument signs, which are consistent throughout DuPage County. They use secondary signs, which are tied to trees, telephone poles, light standards, etc., all of which will be prohibited in the proposed regulations. If a temporary sign is installed, it must be in a rigid frame or affixed to something that is affixed to the ground on sturdy poles. The Forest Preserve District indicated that was how they advertise special events. They would like the regulations to continue at least for the next year or two until they find a better way. There are two categories for the temporary signs. Commercial — the way it relates to business and it is strictly controlled under permit limited to 30 days maximum, with parameters of location, size, etc. The second category is for the temporary and sponsorship signage that would be allowed for the governmental entities, including the Forest Preserve District, Village of Oak Brook and the Oak Brook Park District. William Lindeman, resident, I 1 Pembroke Lane, suggested that the Park District use the same approach as the McDonald's has used on the sponsorship sign for the soccer field. He noted that they do not make use of their internal areas to post sponsorship materials. There was a walk in the park and 90% of the sign was graphics rather than essential information. Most of their postings along Jorie Blvd are displays to attract your attention rather than with information. He thought the signs for the county did not need to be large. The Park District should combine signage or have a sign with changeable panels to advertise upcoming events. He thought the Plan Commission was on the right track. He noted that it was an unusual situation to have a gated residential area in close proximity to the Park District and have it diminished by soda machines, on sheet parking along with those hazards. McDonald's has a very nice and simple sign for the McDonald's Lodge. Member Sheers reviewed some proposed changes, one to page 13.a — Illumination. He noted that there was nothing included that would prohibit up lighting to the sky, along with a couple of grammatical changes. Director of Community Development Kallien noted that if done properly on a VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 2 of 5 June 16, 2014 building the fixture would not be seen and suggested that language be included that says it has to be directed to the building and not into the sky. The Commission discussed the need /benefit of requiring permits and that it ensures compliance with the codes. Discussion on "Open House" and "For Sale" signs, sizes and locations. Member Iyer asked if there was a concern regarding banners located inside the Park District property. Director of Community Development Kallien used the Oakbrook Center as an example. Its banner program is located within the interior of the mall and on their parking lot light fixtures, which is done very tastefully. The Park District would also like that opportunity. There are banners within the Peabody Mansion property located along the driveway with very tasteful banners. He did not believe that the Village should stifle that. He also noted that there were some looking at the possibility of banners that could be affixed to the Village light fixtures. Member Doyle questioned whether 100 square feet was appropriate for the signage. The Commission discussed the maximum size of the signs, from 100 down to 50 or 60 square feet. They agreed upon 60 square feet per sign face. If an entity finds that it is too restrictive then they would need to come to the public hearing to prove they would need something more. Member Lal noted there was a merit to allow a 100 square foot maximum, which does not mean that it would all be used. Member Sheers suggested 75 square feet. Director of Community Development Kallien noted that none of the temporary banners have used 100 square foot maximum. Member Lal questioned the feedback from the Park District and Forest Preserve District. Director of Community Development Kallien responded that the Park District's concern is that they want to be able to do the banners that are in the parking lot and way finding, which the code allows. It does not prohibit them from using the temporary signage that they have to advertise the Park District events. Where the sign is located today, the way the code is drafted; it would have to be moved in order to create a 250 -foot separation from the corner to wherever the temporary sign is located. Director of Community Development Kallien said that he would not be opposed to limiting the signs to a reasonable 50 or 60 square feet per sign face and would not prohibit any users from doing what they currently do today. VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 3 of 5 June 16, 2014 Director of Community Development Kallien said that when it goes to the public hearing he would ensure that the governmental bodies are invited. The members agreed to revise the signage from 100 to 60 square feet per sign face or 120 square feet total. Director of Community Development Kallien noted that after the public hearing process the Village Attorney will also review the language to ensure that it is properly stated from a legal standpoint and enforceable. Member Sheers suggested that the banners with two poles tend to verge together and wondered if whether it might help to have a top member across the top to keep it from sagging. Director of Community Development Kallien responded that what is needed to keep the two poles vertical and language could be included that would require support to not allow sagging temporary signs. Motion by Chairwoman Tropinski, seconded by Member Doyle to recommend approval of a text amendment to the sign regulations relating to the housekeeping items as discussed on pages B — B.25 of the case file. ROLL CALL VOTE: Ayes: 6 — Members Doyle, Iyer, Jain, Lal, Sheers, and Chairwoman Tropinski Nays: 0 — Motion Carried. Motion by Chairwoman Tropinski, seconded by Member Iyer to recommend approval of a text amendment to the sign regulations relating to the Institutional District, CR District and Historic Graue Mill Gateway Area as discussed on pages 9 — 9A of the case file case file. ROLL CALL VOTE: Ayes: 6 — Members Doyle, Iyer, Jain, Lal, Sheers, and Chairwoman Tropinski Nays: 0 — Motion Carried. Motion by Chairwoman Tropinski, seconded by Member Iyer to recommend approval of a text amendment to the sign regulations, which provides greater clarity to requests for temporary signage in our commercial districts as well as those on governmentally owned property as discussed, including the reduction of the single sign face from 100 to 60 square feet and 120 square feet total. ROLL CALL VOTE: Ayes: 6 — Members Doyle, Iyer, Jain, Lal, Sheers, and Chairwoman Tropinski Nays: 0 — Motion Carried. Director of Community Development Kallien provided an overview of some of the upcoming signage discussion: • Signage along I -88 • Location of wall signage with proximity of the buildings to the street • Electronic boards — a type of standards may need to be set at some point • Way finding signage VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 4 of 5 June 16, 2014 5. NEW BUSINESS NEW BUSINESS A. 1220 -1300 KENSINGTON RESUBDIVISION — 1220 AND 1300 INo KEENN SINGTON KENSINGTON ROAD — FINAL PLAT — TWO -LOT SUBDIVISION RESUBDIVISION - EINAL PLAT Chairwoman Tropinski announced that the matter would not be heard because the applicant had requested that the matter be continued. 6. OTHER BUSINESS OTHER BUSINESS Director of Community Development Kallien reviewed possible upcoming cases. There was no other business to discuss. %. ADJOURNMENT: ADJOURNMENT Motion by Member Doyle, seconded by Member Lal to adjourn the meeting at 8:05 p.m. VOICE VOTE: Motion carried. ATTEST: /s/ Robert L. Kallien Jr. Robert Kallien, Director of Community Development Secretary VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 5 of 5 June 16, 2014