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Minutes - 09/11/2007 - Board of TrusteesMINUTES OF THE SEPTEMBER 11, 2007 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON OCTOBER 23, 2007. 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Craig in the Samuel E. Dean Board Room of the Butler Government Center at 7:39 p.m. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President John W. Craig, Trustees James Carson, Jeffrey J. Kennedy, Kathryn F. Manofsky, Moin Saiyed, Robert G. Sanford and Gerald Wolin. ABSENT: None. IN ATTENDANCE: David Niemeyer, Acting Village Manager; Mark Sterk, Village Attorney; James Bodony, Fire Chief; Robert L. Kallien, Jr., Director of Community Development; Bruce F. Kapff, Director of Information Services & Purchasing; Margaret Klinkow Hartmann, Library Director; Stephen Larson, Deputy Police Chief; Michael J. Meranda, Public Works Director; Nelson Patras, Bath & Tennis Club Operations Manager; Thomas Sheahan, Chief of Police and Trey V anDyke, Golf Club Manager. 3. PRESIDENT'S OPENING COMMENTS President Craig shared thoughts and words on the sixth anniversary of the attack on the United States and asked for a moment of silence to remember those who lost their lives on September 11, 2001. President Craig announced that David Niemeyer would be confinned as Village Manager this evening. He asked Trustees Kennedy and Saiyed to work with him in the selection process for an Assistant Village Manager. He also asked that Trustee Cason serve as an alternate if either of the other trustees were unavailable. He asked Dave Niemeyer to begin a community drive to collect items for care packages to be sent to troops overseas. President Craig introduced Marie Kokenis of the Oak Brook Park District Board of Commissioners who presented a Proclamation of merit to the members of the Fire Department, Police Department and Public Works for their work with the Touch a Truck program. VILLAGE OF OAK BROOK Minutes Page 1 of 13 SEPTEMBER 11, 2007 4. RESIDENT /VISITOR COMMENT Resident Audrey Muschler announced that the Mayslalce Peabody Estate was selected as a significant historic site to participate in an opportunity for a major grant. The program asks for public participation to vote for the site of their choice and she asked for local participation. Mr. Scott Day, an attorney for the petitioner of 1603 16`h Street, indicated that he was in attendance to answer any questions. Resident Lars Okmak spoke on the Dean Sanctuary and Mrs. Dean's wishes for the property and the concerns of the neighbors in the area. Resident Laurie Stafford also addressed the Board on this property expressing similar concerns. 5. APPROVAL OF MINUTES - None presented. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. A. Accounts Payable for Period Ending September 7, 2007 - $825,801.55 Significant Items included in Above: 1) Trine Construction Corporation - Payout #3 - Westdale Gardens Water Main - $209,868.29 2) MB Financial - Debt Service Payment - 1999 General Fund Certificates - $97,025.25 3) Holland & Knight - Interim Legal Services - July, 2007 - $19,992.36 4) Klein, Thorpe & Jenkins, Ltd. - Legal Services Police Chief - July, 2007 - $11,522.31 5) Seyfarth Shaw LLP - Legal Services - July 2007 - $8,960.15 B. Approval of Payroll for Pay Period Ending August 25, 2007 - $624,409.84 C. Community Development Referrals D. Authorization to Seek Bids or Proposals or Negotiate Contracts E. Budget Adjustments 1) Police Support - Overtime and Part -Time Salaries 2) Communications Center - Overtime Salaries F. An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of Personal Property Owned by the Village of Oak Brook Trustee Kennedy did not wish to remove the item from the Consent Agenda, but remarked that relative to the Holland & Knight Interim Legal Services payout that they absorbed approximately $4,000 of transitional fees. Trustee Kennedy expressed appreciation. VILLAGE OF OAK BROOK Minutes Page 2 of 13 SEPTEMBER 11, 2007 6. Motion by Trustee Kennedy, seconded by Trustee Carson, to approve the Consent Agenda and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. 7. ITEMS REMOVED FROM CONSENT AGENDA - None removed 8. BOARD & COMMISSION RECOMMENDATIONS A. OAK BROOK PARK DISTRICT — 115 CANTERBERRY LANE — MAP AMENDMENT, SPECIAL USE AND VARIATION At its meeting on August 22, 2007, the Zoning Board of Appeals held the required public hearings on two separate petitions from the Oak Brook Park District, the owner of the 40 -acre property located at 115 Canterberry Lane (formerly the Dean family property). In particular, the District is seeking approval of a map amendment to rezone the property from R -1 to CR. The Oak Brook Park District facilities are located at 1450 Forest Gate Road and is also zoned CR. In addition, the District is also seeking approval of a special use in order to improve the property as an educational facility. It is the Park District's intent to improve the property to include educational exhibits and signage, ADA accessible paths, a canoe launch on Salt Creek, limestone fishing piers on the pond, two small shelters and a parking lot. A separate request for variations to the off - street parking requirements is also under consideration. Trustee Wolin recognized the comments made by residents and suggested that the Park District respond to those concerns. Mr. Thomas Truedson of the Park District Board of Commissioners addressed the Board indicating that he had been the liaison who spoke with Dorothy Dean and has attempted to work toward fulfilling her wishes. He indicated that she had seen the plans in 1998 that are before the Board and approved of them. He added that her gift of the property had very specific covenants which have all been taken into consideration in development of the property. He also explained the improvements of the sanctuary and emphasized that it was being developed for passive usage. Trustees Wolin and Kennedy described the process that the petitioner went through to achieve approval of this project and also pointed out the benefits to the neighborhood compared to how else that property could be used. They also indicated that with the improvement of the property some of the ongoing problems in the area should be alleviated. As an example, the parking lot was increased in size to prevent vehicles from parking in the residential area which is currently happening. VILLAGE OF OAK BROOK Minutes Page 3 of 13 SEPTEMBER 11, 2007 8. A. 1. MAP AMENDMENT TO REZONE THE 40 ACRE PARCEL FROM R -1 TO CR The Plan Commission, at its meeting on July 16, 2007, by a 5 to 0 and the Zoning Board of Appeals, at its meeting on August 22, 2007, by a vote of 6 to 0, finding that the applicant has satisfied the requirements to recommended approval of the requested map amendment to rezone the 40 -acre property located at 115 Canterberry Lane from R -1 to CR. Motion by Trustee Wolin, seconded by Trustee Sanford, to concur with the recommendations from the Plan Commission and Zoning Board of Appeals and approve the requested map amendment to CR for the 40 acres located at 115 Canterberry Lane and authorize the Village Attorney to prepare the necessary ordinance for final consideration at the September 25, 2007 Board of Trustees meeting. VOICE VOTE: Motion carried. 2. SPECIAL USE TO USE THE PROPERTY AS AN EDUCATIONAL SITE WITH GARDENS, FISHING PIERS, ADA ACCESSIBLE PATHWAYS AND OTHER LAND IMPROVEMENTS The Plan Commission, at its meeting on July 16, 2007, by a 5 to 0 and the Zoning Board of Appeals, at its meeting on August 22, 2007, by a vote of 6 to 0, finding that the applicant has satisfied the requirements to recommend approval of the special use to allow the 40 -acre property to be used as an educational facility as proposed subject to the following conditions: 1. The development is to be constructed in substantial conformance with the revised site plan; 2. Subject to approval of the map amendment and variation to the parking and driveway requirements; 3. The applicant will obtain an approved Engineering permit that addresses all outstanding engineering issues; 4. Best efforts are to be made to enhance security on the property increasing additional patrol of the site, including control gates; and the site shall be open from 8:00 a.m. to dusk; 5. Signage to be added to prohibit biking on the property; 6. Additional signage to be added to prohibit dogs from the site; and 7. Notwithstanding the exhibits contained in the case file, the applicant shall meet all Village ordinance requirements in the building permit process except as specifically varied or waived. VILLAGE OF OAK BROOK Minutes Page 4 of 13 SEPTEMBER 11, 2007 8. A. 2) Motion by Trustee Wolin, seconded by Trustee Kennedy, to concur with the recommendations from the Plan Commission and Zoning Board of Appeals and approve the requested special use for an educational facility at 115 Canterberry Lane subject to the following conditions: 1. The development is to be constructed in substantial conformance with the revised site plan; 2. Subject to approval of the map amendment and variation to the parking and driveway requirements; 3. The applicant will obtain an approved Engineering permit that addresses all outstanding engineering issues; 4. Best efforts are to be made to enhance security on the property increasing additional patrol of the site, including control gates; and the site shall be open from 8:00 a.m. to dusk; 5. Signage to be added to prohibit biking on the property; 6. Additional signage to be added to prohibit dogs from the site; and 7. Notwithstanding the exhibits contained in the case file, the applicant shall meet all Village ordinance requirements in the building permit process except as specifically varied or waived; and authorize the Village Attorney to prepare the necessary ordinance for final consideration at the September 25, 2007 Board of Trustees meeting. VOICE VOTE: Motion carried. 3. VARIATION TO SECTION 13 -12 -3 AND 13 -12 -4 OF THE OFF - STREET PARKING AND LOADING REGULATIONS At its meeting on August 22, 2007, the Zoning Board of Appeals held the required public hearing on a petition from the Oak Brook Park District, the owner of the 40 acres located at 115 Canterberry Lane (formerly the Dean family property) seeking approval of several variations to Chapter 12 of the Zoning Ordinance in order to construct a parking lot that is part of the planned improvements for the property. It is the Park District's intent to improve the property to include educational exhibits and signage, ADA accessibility paths, a canoe launch on Salt Creek, fishing piers on the pond, two small shelters and a parking lot. A summary of the specific variation requests are as follows: e Section 13 -12 -5 quantity of spaces — 22 parking spaces will be provided versus the Village Code requirement of over 150. VILLAGE OF OAK BROOK Minutes Page 5 of 13 SEPTEMBER 11, 2007 8. A. 3. • Section 13 -12 -4a gravel parking lot — gravel is proposed versus a hard surface requirement in order provide a pervious surface. The two required ADA parking spaces will be hard surfaced. • Section 13 -12 -4g elimination of curbing — a pervious material will be used for the parking lot. • Section 13 -12 -4h elimination of striping — gravel parking lot is proposed. Recommendation At its meeting on August 22, 2007, by a vote of 6 to 0, the Zoning Board of Appeals finding that the applicant has addressed and satisfied the applicable standards required to recormnend approval of the variations as requested, subject to the following conditions: 1. Approval of the requested reap amendment to the CR District and the Special Use. 2. Development in accordance with the plans as submitted. 3. Address all issues raised by Village Engineer Durfey 4. Notwithstanding the exhibits contained in the case file, the applicant shall meet all Village ordinance requirements at the time of building permit application, except as varied or waived. Discussion ensued relative to the surface of the parking lot that would provide a porous system to prevent rui -off, etc. Concern was also expressed for a larger vehicle usage and the size of the lot. The Park District responded that overflow parking would be on the grass, not on the residential streets Additional concern was expressed for buses on the sheet. The Park District does not expect to have groups on buses participating. Their programs are parent based programs. Motion by Trustee Sanford, seconded by Trustee Kennedy, to concur with the recommendation from the Zoning Board of Appeals and approve the requested variations to Section 13 -12 -5, 13- 12 -4a, 13 -12 -4g and 13 -12 -4h of the Zoning Ordinance subject to the following conditions: 1. Approval of the requested reap amendment to the CR District and the Special Use. 2. Development in accordance with the plans as submitted including the restriction of buses on the property. 3. Address all issues raised by Village Engineer Durfey 4. Notwithstanding the exhibits contained in the case file, the applicant shall meet all Village ordinance requirements at the time of building permit application, except as varied or waived; VILLAGE OF OAK BROOK Minutes Page 6 of 13 SEPTEMBER 11, 2007 8. A. 3. and authorize the Village Attorney to prepare the necessary ordinance for final consideration at the September 25, 2007 Board of Trustees meeting. VOICE VOTE: Motion carried. B. FIFTH THIRD BANCORP AND INSITE OAK BROOK LTD., PARTNERSHIP — 1603 16TH STREET — SPECIAL USE AND VARIATION At its special meeting on August 22, 2007, the Zoning Board of Appeals held the required public hearings on two separate petitions from InSite Oak Brook Limited Partnership, the owner of the property at 1603 16th Street and Fifth Third Bancorp, the planned tenant for the building at 1603 16th Street. They are seeking approval of: 1.) a special use for a drive -in banking facility and 2.) a variation to Section 13- 7A-3C-l.c of the Zoning Ordinance to permit the constriction of a new drive -in banking facility. Both of these requests are also subject to Village Board approval of previously filed text amendments permitting banks and bank drive -thru facilities in the B -1 District. The petitioners are proposing the demolition of the existing 18,000 square foot two - story building on the property and to be replaced with a one - story, 3,796 square foot bank building with a drive -in banking facility. The drive -in facility will be located on the south side of the building approximately two feet from the south property line of lot 2, which is in Oak Brook and approximately 37 feet north of the southern most boundary of lot 3, which is now in the City of Oakbrook Terrace. A combination of landscaping and landscape wall/berin are proposed along the west and south sides of the property to shield cars from view from adjacent residential properties. hi order to construct the new bank in accordance with the proposed site plan, the applicants are seeking the variation to use the south boundary line of the north one- half of lot 3, rather than the district boundary coinciding with the south property line of lot 2. The existing Private Bank building was granted this same variation back in 1988. If granted, the south edge of the new banking facility would be over 72 feet from the south boundary line. The building canopy over the drive -in facility would over 42 feet from the south boundary line. 1. SPECIAL USE — SECTION 13- 12 -7A2 — TO ALLOW A DRIVE -IN BANKING FACILITY The Plan Commission, by a vote of 6 to 0, and the Board of Appeals, by a vote of 6 to 0, finding that the applicant satisfied the requirements for a special use have recommended approval of the applicants request for a special use for a "drive -in banking facility" at 1603 16th Street subject to the following conditions: a. Approval of the text amendments to the Zoning Ordinance to make banks a VILLAGE OF OAK BROOK Minutes Page 7 of 13 SEPTEMBER 11, 2007 8. B. 1. permitted use in the B -1 District and drive -thru banking facilities a special use in the B -1 District; b. Approval of a variation to Section 13- 7A -3C -le to permit an encroachment into the B -1 District boundary line requirement; or Approval of the detachment of lot 3 from Oakbrook Terrace and approval by the Village of Oak Brook for the annexation of lot 3 and consolidation of the now separate parcels into a single parcel; c. Development in accordance to the site plans proposed by Fifth Third Bancorp (prepared by Charles Vincent George Design Group, Inc. dated June 8, 2007 on page L.2 of the case file); d. Construction of a landscaped wall/berm along the south side of the bank drive -thru addressing concerns raised by the residents of Oakbrook Terrace; e. Amend the landscape plan to enhance and extend the evergreen vegetation south along the west side of the retaining wall as prepared by Charles Vincent George Design Group, Inc. dated August 29, 2007 f All lighting on the bank property shall be properly screened to ensure that the illumination shall not exceed .5 foot candles at the property line; g. Address all issues raised in the June 26, 2007 memorandum from the Village Engineer Durfey; and h. Include the provision that "Notwithstanding the exhibits contained in the case file, the applicant shall meet all village ordinance requirements at the time of building permit application except as specifically varied or waived." Trustee Sanford commented that there had been many concerns relative to this property, but there have been a number of compromises that made this project workable. Motion by Trustee Sanford, seconded by Trustee Kennedy, to concur with the recommendations from the Plan Commission and Zoning Board of Appeals and approve the requested special use for a drive -in banking facility at 1603 16 °i Street subject to the attached conditions and authorize the Village Attorney to prepare the necessary ordinance for final consideration at the September 25, 2007 Board of Trustees meeting. VOICE VOTE: Motion carried. 2. VARIATION — SECTION 13- 7A -3C -1C — TO ALLOW AND ENCROACHMENT INTO THE DISTRICT BOUNDARY LINE REQUIREMENT VILLAGE OF OAK BROOK Minutes Page 8 of 13 SEPTEMBER 11, 2007 8. B. 2. The Zoning Board of Appeals, by a vote of 6 to 0, finding that the applicant satisfied the requirements to recommend approval of the requested variation to Section 13- 7A- 3C -l.c of the Zoning Ordinance subject to the following conditions: a. Development in accordance with the plans as submitted (page L2 of the case file) which depict a setback of approximately 72.6 -feet for the building and a setback of approximately 42.25 -feet for the drive -thru canopy. b. Approval of the text amendments to: 1. add banks and financial institutions a permitted use in the B -1 district; and 2. add drive -in banking facilities a special use in the B -1 District. c. Notwithstanding the exhibits contained in the case file, the applicant shall meet all village ordinance requirements at the time of building permit application except as specifically varied or waived. Motion by Trustee Sanford, seconded by Trustee Kennedy, to concur with the recommendation from the Zoning Board of Appeals and approve the variation to Section 13- 7A- 3C -1.c of the Zoning Ordinance subject to the attached conditions and authorize the Village Attorney to prepare the necessary ordinance for final consideration at the September 25, 2007 Board of Trustees meeting. VOICE VOTE: Motion carried. 9. UNFINISHED BUSINESS A. CONFIRMATION OF APPOINTMENTS 1) VILLAGE MANAGER President Craig announced his appointment of David Niemeyer as Village Manager. Motion by Trustee Kennedy, seconded by Trustee Saiyed, to concur with President Craig's appointment of David Niemeyer as permanent Village Manager and execute the contract as agreed by the Board in a consensus at the closed session. VOICE VOTE: Motion carried. B. ORDINANCES & RESOLUTIONS - None presented C. AWARD OF CONTRACTS VILLAGE OF OAK BROOK Minutes Page 9 of 13 SEPTEMBER 11, 2007 9. C. 1) WEBCAST OF VILLAGE BOARD OF TRUSTEES MEETINGS, VIDEOTAPING OF VILLAGE BOARD OF TRUSTEES MEETINGS AND VIDEOTAPING OF PLAN COMMISSION AND ZONING BOARD OF APPEALS MEETINGS The Village has utilized the videographic services provided by Sunrise Communications since that firm was awarded the initial contract following a bid procedure in 2000. Sunrise has never raised its rates since that time (7 years). The primary difference between the two videographic contracts is that Village Board meetings are always edited for broadcast on the cable channel ($400 total video cost per meeting), whereas the Planning meetings are not edited (they are not broadcast, so $200 video cost per meeting). This difference also creates the differential costs for webcasting meetings - $100 per Village Board meeting (already has been edited for cable broadcast) vs. $200 per Planning meeting (includes editing in order to be webcast). The reason for the minimum charge per meeting ($400 for Board meetings and $200 for Plarming meetings) is because Sunrise sets aside the entire evening for our meetings, whether or not they go for 30 minutes or 4 hours. He is unable to book any other clients for those evenings. Motion by Trustee Sanford, seconded by Trustee Kennedy, that the Village Board approve three -year contracts with Sunrise Communications, Inc., Westmont, IL for videographic and webeast services as described in the three attached contracts, based on the unit costs contained in each contract. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. 2) OLD BUTLER SCHOOL FIRE SUPPRESSION SYSTEM UPGRADE At the June 26`" Board meeting, formal bids were waived and staff was authorized to obtain written quotes for upgrading and modifying the fire suppression system at the Old Butler School. In brief, said work would bring the building into fire code compliance and would allow for the issuance of a Certificate of Occupancy. Since the meeting, considerable time was spent soliciting and meeting with numerous companies specializing in fire suppression systems. Eventually, three known and qualified companies submitted price quotes on the following required work. • Modification of the existing sprinkler piping system to properly zone the building VILLAGE OF OAK BROOK Minutes Page 10 of 13 SEPTEMBER 11, 2007 9. C.2) • Installation of a new fire alarm panel • Installation of required audible and visual alarms • Installation of an automatic HVAC shutdown duct detector • Modification of 38 sprinkler heads with heat /water shields • CAD drawings of all installed work • Testing of the entire system Their price quotes are: Reliable Fire Equipment Co.--------------------------------------- - - - - -- $ 20,442.00 Simplex-Grinnell ----------------------------------------------------------- 24,159.00 U.S. Fire Protection Inc. --------------------------------------------- - - - - -- 32,900.00 Motion by Trustee Wolin, seconded by Trustee Kennedy, that a purchase order be issued to Reliable Fire Equipment Co. of Alsip, Illinois in the amount of $20,442.00 for upgrading the fire suppression system at the Old Butler School. ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. D. 3005 COOLIDGE STREET - SUMP PUMP DISCHARGE LICENSE At the Village Board meeting of May 22, 2007, the Village Board directed staff to prepare a policy to allow a private sump pump discharge line across Village property. The "License" has been developed after consultation with Acting Village Attorney Peter Friedman. The document has been executed by the property owners and submitted as part of their permit package. Should the Village Board approve the License, it will be recorded so that the current and future property owners are made aware of their responsibility. Since the Village Board, at its May 22nd meeting, expressed general agreement to the concept of approving a sump pump discharge pipe across this property, and since an appropriate legal document has been drafted and executed by the applicant, it appears that this matter is ripe for consideration and approval by the Village Board. Motion by Trustee Wolin, seconded by Trustee Manofsky, that the Village Board approve the License for 3005 Coolidge Street and authorize the Village President and Clerk to sign the "Approval of License ". ROLL CALL VOTE: Ayes: 6 - Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin. Nays: 0 - None. Absent: 0 - None. Motion carried. VILLAGE OF OAK BROOK Minutes Page 11 of 13 SEPTEMBER 11, 2007 10. NEW BUSINESS A. CONFIRMATION OF APPOINTMENTS 1) COMMERCIAL REVITALIZATION TASK FORCE Currently the Commercial Revitalization Task Force consist of eight (8) members; two (2) are appointed from the Village Board of Trustees; (one (1) Village President, one (1) member who is the Chair of the Plan Commission and one (1) member who is the Chair of the Zoning Board, one (1) member who is the Director of the Greater Oak Brook Chamber of Commerce, one (1) staff member and one (1) Committee Secretary, Linda Gonnella. This committee has been charged with executing and implementing a master plan for the revitalization of the commercial corridor along with Village beautification. Since the Committee is charged with the task of revitalizing the Commercial Corridor and assist with Village Beautification, the President felt it necessary to include some of the local businesses and a representative of Homeowner Associations to be a part of this important endeavor, therefore President Craig recommended the following people be appointed to the Commercial Revitalization Task Force; Dennis Hiffman, NAI Hiffman; Chuck Fleming, Oakbrook Mall; Jeff Shay, Jones, Long, LaSalle and Harry Peters, Homeowner Associations' representative. Motion by Trustee Kennedy, seconded by Trustee Sanford, to concur with the appointment of four (4) additional members to the Commercial Revitalization Task Force, to include the Business Community and a Representative of the Homeowner Associations: Dennis Hiffman, NAI Hiffinan; Chuck Fleming, Oakbrook Mall; Jeff Shay, Jones, Long, LaSalle and Hany Peters, Homeowner Association's representative. VOICE VOTE: Motion carried. B. ORDINANCES & RESOLUTIONS - None presented C. AWARD OF CONTRACTS - None presented 11. INFORMATION & UPDATES A. VILLAGE PRESIDENT - President Craig reminded everyone of the Autumn Festival on September 23`a. Trustee Saiyed announced that Clarendon Hills, Hinsdale and Oak Brook have introduced a community based initiative called "Alive at 25" which is a driver safety program to focus on high school age drivers. He also commented on the issues of September 11. VILLAGE OF OAK BROOK Minutes Page 12 of 13 SEPTEMBER 11, 2007 11. B. VILLAGE MANAGER - Manager Niemeyer thanked the President and the Board on his appointment and offered 110% effort from himself and staff. C. VILLAGE CLERK - Clerk Pruss informed residents of the upcoming primary changes in 2008 and reported that the Boy Scouts would be out soliciting. 12. ADJOURN TO CLOSED MEETING to consider litigation, when an action against, affecting or on behalf of the Village has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent (2c11) President Craig announced that the reasons for going into Closed Meeting have already been covered and therefore an additional Closed Meeting was not needed. fft� \TICS �►li7�l�f_���1 Motion by Trustee Kennedy, seconded by Trustee Sanford, to adjourn the Regular Meeting of the Board of Trustees at 9:07 p.m. VOICE VOTE: Motion carried. ATTEST: xa4&491"C�a Charlotte K. Pruss Village Clerk VILLAGE OF OAK BROOK Minutes Page 13 of 13 SEPTEMBER 11, 2007