Agenda - 09/09/2014 - Board of Trustees
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, SEPTEMBER 9, 2014
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of July 22, 2014
B. Regular Executive Meeting Minutes of July 22, 2014
C. Special Executive Meeting Minutes of July 29, 2014
D. Special Executive Meeting Minutes of July 31, 2014
E. Special AD HOC Legal Bill Committee of August 12, 2014
F. Regular Board of Trustees Meeting of August 12, 2014
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event, the
item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending - $1,377,074.93
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services –
July, 2014 - $7,724.51 (FY14 – YTD - $36,750.98)
2) Rathje Woodward, LLC - Legal Services - July, 2014 - $3,333.33 (FY14 – YTD - $23,333.31)
BOT AGENDA Page 1
3) Holland & Knight LLP – Legal Services – , 2014 - $27,394.40 (FY14 – YTD - $174,226.70)
TOTAL LEGAL BILLS PAID FOR 2014 – YTD - $257,232.27
4) DuPage Water Commission – July, 2014 - $495,120.97
5) Thomas Engineering Group – 2014 Water Main Construction Services – Payout #4 - $38,837.10
6) Christopher B. Burke Eng. Ltd. – 2014 Street Improvement Project Construction Engineering
Services – Payout #2 - $27,437.01
7) Kovilic Construction – Pedestrian Circular Project E - $46,385.00
B. Approval of Payrolls:
1) For Pay Period Ending - August 16, 2014 - $719,761.89
2) For Special Payroll – Fire Retro – August 22, 2014 – 198,065.18
3) For Pay Period Ending – August 30, 2014 - $746,572.42
C. Community Development Referrals – NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) 2014 Pavement Marking Project
2) Photo Copier Equipment
E. Budget Adjustments
1) Sports Core Budget Transfer
F. Ordinances & Resolutions
1) RESOLUTION 2014-PW-V-R-1391, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing the Purchase of Pick-Up Trucks for Public Works
2) ORDINANCE 2014-PP-S-1407, An Ordinance Authorizing the Sale Through Electronic Auction
or Broker, Donation or Disposal of Certain Items of Personal Property Owned by the Village of
Oak Brook
3) RESOLUTION 2014-ENG-WA-MAIN-AG-R-1389, A Resolution Approving and Authorizing
the Execution of a Professional Services Agreement for Engineering Services for the 2015 Water
Main Project
4) ORDINANCE 2014-PLUMB-TA-G-1032, An Ordinance Amending Section 10-1-1 And Section
10-1-2 of Title 10 (Building Regulations) of the Village Code Regarding Updates to the Plumbing
Code
5) RESOLUTION 2014-B&T/T-CNTRCT-R-1392, A Resolution Authorizing the Award of
Contract to Freedom Contractors West, LLC for the Bath & Tennis Club Door and Sidewalk
Project
6) RESOLUTION 2014-PED-ACCESS-CNSTRCT-R-1390, A Resolution Approving and
Authorizing the Award and Execution of a Construction Contract with Copenhaver Construction
for Projects G1 of the Pedestrian Access Project
BOT AGENDA Page 2
7) RESOLUTION 2014-PED-ACCESS-ENG-CNSTRCT-R-1393, A Resolution Approving and
Authorizing a Professional Services Agreement by and Between the Village of Oak Brook and
Engineering Resource Associates, Inc., for Construction Administration Services for Projects B
and C of the Pedestrian Access Project
G. Monthly Treasurer’s Report – July 31, 2014 & Major Fund Financial
H. DuPage Mayors and Managers Conference 2014-2015 Membership Dues and Annual Debt Service
Assessment
I. Policy for Preparation, Presentation, Execution, and Retention of Contracts
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. D & S Estates Resubdivision – 3324 Roslyn Road – Preliminary/Final Plat of Subdivision
9. UNFINISHED BUSINESS
A. Cellular Telephone Carrier Update
10. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Village Manager
RESOLUTION 2014-PL-VMR-AG-R-1394, A Resolution Consenting to the Appointment of
Riccardo F. Ginex as Village Manager and Approving an Employment Agreement Between the
Village Of Oak Brook and Riccardo F. Ginex
B. Authorization to Seek Bid – Oak Brook Golf Club Pump Stations
C. Taste of Oak Brook Event Update
D. Strategic Plan
11. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act, (2) appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body, and (3) litigation matters pursuant to 2c(21), 2c(1), and 2c(11) of
the Illinois Open Meetings Act, respectively
BOT AGENDA Page 3
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact the Village's ADA Coordinator, at (630) 368-5022 or for TDD
response (630) 990-2131 as soon as possible before the meeting date.
BOT AGENDA Page 4