R-1387 - 08/12/2014 - FIRE DEPARTMENT - Resolutions Supporting Documents ITEM 10.B.3
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AGENDA ITEM
Regular Board of Trustees Meeting
August 12, 2014
SUBJECT: Vehicle Disposal and Replacement
FROM: Mike Hullihan, Director of Public Works
Barry Liss, Fire Chief
Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: Equipment Replacement - $89,509.00 from
Program #342, Equipment Replacement, for purchase of two units. Estimated $25,000 to be
realized in salvage for sale of four units.
RECOMMENDED MOTION: I move that the Village Board approve Resolution R-1387
to waive further bidding since The Suburban Purchasing Cooperative (SPC) already
conducted the bid process and issue a purchase order to Currie Motors Fleet for one Ford
F-350 Pickup in the amount of$44,333.00 and a purchase order to Currie Motors Fleet for
one Ford Utility Explorer in the amount of $30,176.00. An amount not to exceed
$15,000.00 will be required for incidentals including emergency audio & visual warning
systems, reflective markings, and complete communication packages for these vehicles.
I further move that the Board approve Ordinance S-1405, authorizing staff to dispose of
one Ford Econoline Van, two Ford Crown Victorias, and a Ford F-250 Pickup by electronic
auction.
Background/History: The vehicle mix to support the Fire Department is in need of adjustment.
Vehicles supporting inspection services and transporting emergency rescue teams currently do
not meet operational needs and are well past their service lives. To remedy this condition staff
recommends that the following vehicles be declared surplus and be disposed of through 1-bid
electronic auction:
Model Year Vehicle Type Estimated Salvage Value
2007 Ford Crown Victoria Sedan $5,000
2007 Ford Crown Victoria Sedan $5,000
1999 Ford E-350 Econoline Van $5,000
2004 Ford F-250 Pickup $10,000
To replace these vehicles staff requests purchase of the following vehicles:
Model Year Vehicle Type Price
2015 Ford Utility Explorer $30,176.00
2015 Ford F-350 Pickup $44,333.00
These vehicles will be supplemented with the transfer of one Police Tahoe Patrol Vehicle to the
Fire Department. The Ford Explorer and the Ford Pickup will be marked as Fire Department
Emergency Vehicles. This will allow Fire inspectors to be deployed directly to incident sites
should the need arise. The Police Tahoe Patrol Vehicle will be unmarked (but be equipped with
lights and siren) and will available for general administrative pool use.
When looking for replacement vehicles, we first explore what vehicles have been bid through
either the State of Illinois or Suburban Purchasing Cooperative (they have much more
purchasing power than we do, and can usually get a better price). Pursuant to the provisions of
Section 1-7-10 of the Code of Ordinances and Compiled Statutes, the Village is permitted to join
with other governmental units in order to benefit from cooperative purchasing arrangements.
This purchase will require reprogramming of $89,509.00. This will be possible due to the
deferred purchase of a rescue engine which was budgeted at$725,000.
Recommendation:
That the above motion be presented to the board for approval.
RESOLUTION 2014- FD-V-R-1387
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE
THE PURCHASE OF A PICK-UP TRUCK AND SPORTS UTILITY VEHICLE
WHEREAS, the Village Fire Department is in need of a pick-up truck and a sports utility vehicle
(collectively, "Vehicles"); and
WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, the Village participates in the State of Illinois iBid purchasing program ("iBid"), which
permits local governments to purchase commodities and services according to contracts bid and
negotiated by the State, resulting in significant savings for the Village; and
WHEREAS, the State sought bids for the purchase of the Vehicles, and identified Currie Motors
as the lowest responsible bidder to provide the Vehicles; and
WHEREAS, Currie Motors bid to sell the Vehicles for a sum of$74,506 and to equip the Vehicles
fora sum not to exceed $15,000 ("Equipment"); and
WHEREAS the Village desires to purchase the Vehicles and Equipment from Currie Motors
pursuant to Currie's bid with iBid; and
WHEREAS, because iBid already conducted competitive bidding processes for the purchase of
the Vehicles and Equipment, the Village staff has recommended that the Village waive competitive
bidding and approve the purchase of the Vehicles and Equipment from Currie Motors; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the purchase of the Vehicle and Equipment from Currie Motors;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Vehicles and Equipment are hereby waived in accordance with
Section 1-7-4 of the Village Code.
Section 3: Authorization of Purchase of the Vehicles and Equipment. The President and
Board of Trustees hereby approve the purchase of the Vehicles and the Equipment from Currie Motors.
Section 4: Execution of Required Documentation. The Village President and the Village
Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village all documents
necessary to complete the purchase pursuant to Sections 3 of this Resolution.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
•
Resolution 2014-FD-V-R-1387
Approving the Purchase of
Fire Department Vehicles
Page 2 of 2
APPROVED THIS 12th day of August, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 12h day of August, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
ORDINANCE 2014-PP-S-1405
AN ORDINANCE AUTHORIZING THE SALE THROUGH ELECTRONIC
AUCTION OR BROKER, DONATION OR DISPOSAL OF CERTAIN ITEMS
OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF OAK BROOK
WHEREAS, in the opinion of a majority of the corporate authorities, it is no longer necessary or
useful or in the best interests of the Village to retain the items of personal property listed below; and
WHEREAS, the Village wishes to dispose of said property by sale through electronic auction or
broker, donation or disposal;
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: The foregoing recitals are incorporated herein as findings of the corporate
authorities.
Section 2: Pursuant to 65 ILCS 5/11-76-4, the President and Board of Trustees find that the
items listed below, now owned by the Village, are surplus property and are no longer necessary or useful
to the Village and the best interests of the Village will be served by their sale through electronic auction or
broker.
VEHICLES
UNIT DEPARTMENT YEAR MAKE MODEL VIN MILEAGE
938 Fire 1999 Ford E-350 1 FBNE31 L3XHA78127 53,872
948 Fire 2007 Ford Crown Victoria 2FAHP71 W77X102150 101,188
958 Fire 2007 Ford Crown Victoria 2FAHP71W97X102151 90,902
U93 Fire 2004 Ford F-250 1 FTNX21 L24EB03130 42,895
Section 3: Pursuant to 65 ILCS 5/11-76-4, the Village Manager is hereby authorized and
directed to dispose of the above items by sale through electronic auction or broker, if possible, or by
donation or disposal if sale is not possible.
Section 4: This ordinance shall be in full force and effect from and after its passage, approval
and publication as required by law.
APPROVED THIS 12th day of August, 2014.
Gopal G. Lalmalani
Village President
Ordinance 2014-PP-S-1405
Surplus Vehicles
Page 2 of 2
PASSED THIS 12th day of August, 2014.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk