R-1386 - 08/12/2014 - FIRE DEPARTMENT - Resolutions Supporting Documents ITEM 10.B.1
of oqk
w.-
v" 4:411,4_1.4. V 1du .- ,t till t�6 Q1 , EdE8A
. co . �: � . A t F,. f, ate
Co U
AGENDA ITEM
Regular Board of Trustees Meeting
August 12,2014
SUBJECT: Temporary extension of current Paramedic Services of Illinois (PSI) agreement
FROM: Barry Liss, Fire Chief
BUDGET SOURCE/BUDGET IMPACT: 2013/2014 EMS Program 731-77000,
RECOMMENDED MOTION: I move that the Village Board temporarily extend the
current contractual agreement between the Village of Oak Brook and Paramedic Services
of Illinois (PSI)by one month to provide additional time to properly evaluate the Village's
options for continuing such services.
Background/History:
On August 28, 2011, the Village of Oak Brook entered into a successor agreement with
Paramedic Services of Illinois (PSI) to provide the Village with contract firefighter/paramedic
services through August 31, 2014. The agreement calls for PSI to provide six contract
firefighter/paramedics (two per 24-hour shift) to supplement current authorized sworn fire
department shift personnel. Village staff has begun the process of evaluating the current
agreement in an attempt to formulate options for the renewal of a successor agreement.
However, as a result of the agreements current expiration date of August 31, 2014, an additional
one month extension until September 30, 2014 is being requested to accommodate the additional
time necessary to properly evaluate the agreement and provide the Village Board with options
for continuing such services.
Recommendation:
That the above motion be presented to the board for approval.
RESOLUTION 2014-FD-PSI-AG-R-1386
A RESOLUTION EXTENDING THE AGREEMENT BY AND BETWEEN THE VILLAGE AND
PARAMEDIC SERVICES OF ILLINOIS, INC.
WHEREAS, on September 1, 2011, the Village entered into a three-year agreement
("Agreement") with Paramedic Services of Illinois, Inc. ("PSI") for PSI to provide the Village paramedic
services ("Services"); and
WHEREAS, the Agreement is set to expire on August 31, 2014; and
WHEREAS, the Village desires to extend the Agreement by one month pursuant to the terms of
the amendment to the Agreement attached hereto as Exhibit A ("Amendment") while the Village
evaluates its options for procuring Services pursuant to a long term contract; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to waive competitive bidding and
to approve the Amendment with PSI for PSI to continue to provide the Village Services for one month;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Services is hereby waived in accordance with Section 1-7-4 of the
Village Code.
Section 3: Approval of Purchase and Amendment. The Amendment by and between the
Village and PSI is hereby approved in substantially the form attached to this Resolution as Exhibit A, and
in a final form to be approved by the Village Manager in a total amount not to exceed $41,056.92.
Section 4: Execution of Required Documentation. The Village President and Village Clerk
shall be, and hereby are, authorized to execute the Amendment after receipt of the final Amendment fully
executed by PSI.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-FD-PSI-AG-R-1386
Approving the Extension of the PSI Agreement
Page 2 of 3
APPROVED THIS 12th day of August, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 12th day of August, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2014-FD-PSI-AG-R-1386
Approving the Extension of the PSI Agreement
Page 3 of 3
EXHIBIT A
#31963538_v1
AMENDMENT TO THE AGREEMENT BETWEEN THE VILLAGE OF OAK BROOK,
ILLINOIS AND PARAMEDIC SERVICES OF ILLINOIS,INC.
THIS AMENDMENT TO THE AGREEMENT BETWEEN THE VILLAGE OF
OAK BROOK, ILLINOIS AND PARAMEDIC SERVICES OF ILLINOIS, INC.
("Amendment") is made as of this day of August, 2014, by and between PARAMEDIC
SERVICES OF ILLINOIS, INC. ("PSI"), and the VILLAGE OF OAK BROOK,
ILLINOIS ("Village").
RECITALS
WHEREAS, PSI and the Village entered into a certain Agreement Between the Village
of Oak Brook, Illinois and Paramedic Services of Illinois dated September 1, 2011
("Agreement"), pursuant to which PSI agreed to provide to the Village licensed
firefighter/paramedic services from September 1, 2011 until August 31, 2014.
WHEREAS, the term of the Agreement is set to expire on August 31, 2014.
WHEREAS, the parties desire to extend the Agreement by one month.
NOW THEREFORE, for and in consideration of the recitals set forth above and other
good and valuable consideration, the receipt, adequacy and sufficiency of which are hereby
acknowledged, the Parties hereto agree as follows:
A. Amendment of Paragraph 21 of the Agreement. PSI and the Village acknowledge and
agree that Paragraph 21 of the Agreement shall be amended and replaced with the
following:
"TERM OF AGREEMENT: This agreement shall be effective from September
1, 2011 through September 30, 2014."
B. Compensation During the Extension. For the services provided by PSI to the Village
under the Agreement during the period of September 1, 2014 to September 30, 2014, the
Village shall pay to PSI the sum of $41,056.92 ("Extension Price"). The Extension
Price includes all applicable federal, state, and Village taxes of every kind and nature
applicable to the services provided by PSI under the Agreement as well as all taxes,
contributions, and premiums for unemployment insurance, old age or retirement benefits,
pensions, annuities, or similar benefits and all costs, royalties, and fees arising from the
use of, or the incorporation into, the services, of patented or copyrighted equipment,
materials, supplies, tools, appliances, devices, processes, or inventions. All claim or right
to claim additional compensation by reason of the payment of any such tax, contribution,
premium, costs, royalties, or fees is hereby waived and released by PSI. The Extension
Price shall be due and payable by the Village no later than 30 days after the Agreement
expires or is terminated pursuant to its terms.
C. Effect of Amendment. The Parties acknowledge and agree that this Amendment
modifies and amends the Agreement and the terms and provisions hereof shall supersede
and control over any contrary or conflicting terms and provisions set forth in the
Agreement. The Agreement, as amended by this Amendment, is hereby ratified and
remains in full force and effect.
IN WITNESS WHEREOF, the Village and PSI have respectively executed this
Amendment to be effective as of the date first above written.
ATTEST: PARAMEDIC SERVICES OF ILLINOIS,INC.:
By: By:
Printed Name:
Title:
Date:
ATTEST: ACCOUNT: VILLAGE OF OAK BROOK
By: By:
Village Clerk Village President
Date:
#31960454_v1