Minutes - 07/22/2014 - Board of Trustees
MINUTES OF THE JULY 22, 2014 REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON SEPTEMBER 9, 2014
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:04 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees John Baar, Michael Manzo, Mark Moy,
Gerald Wolin, and Asif Yusuf.
ABSENT: Trustee Donald Adler
IN ATTENDANCE: Art Osten Jr., Interim Village Manager; Cathy Doczekalski, Interim
Assistant Village Manager; Robert Kallien Jr., Community Development
Director; Barry Liss, Fire Chief; Susan Madorin, Library Director; James
Kruger, Police Chief; Michael Hullihan, Public Works Director; Trey
VanDyke, Sports Core Director; and Peter Friedman, Village Attorney.
3. PRESIDENT’S OPENING COMMENTS
A moment of silence was given for the passing of Oak Brook Resident Bill Denton.
President Lalmalani discussed the car accident that took place over the weekend on a
private subdivision road. He reminded each subdivision that its Board of Directors can
request in writing that the Village adopt an ordinance giving the police department traffic
enforcement authority on specifically named private subdivision roads. He stated that
there are no additional fees for this service and to contact Police Chief Kruger if interested.
A follow up letter from the Police Chief is being sent out to all of the gated subdivisions.
A. Proclamation – National Night Out
The proclamation was read by Clerk Pruss.
B. ComEd Presentation (Smart Meters)
George Gaulrapp and Dave Dougherty from ComEd discussed the Smart Meter Program in
Illinois. Advantages to the program include better control of electricity use and better
technology. The meter conversion to smart meters in Oak Brook will begin in October.
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Discussion ensued regarding smart meter installation, identification of installers, the use of
smart phone applications, real time electricity pricing, peak time savings program, and
potential customer savings.
4. RESIDENT/VISITOR COMMENTS
Resident Kathleen Maher gave a brief update on the upcoming Polo events. She discussed
the July 13th rainout, the August 10th Classic Car Day and Hollywood Returns to Oak
Brook Day, the August 17th British Day, the August 24th Family Day, and the September
14th Argentina Day.
President Lalmalani thanked Kathleen Maher and the Polo Committee for all their hard
work and commitment.
5. APPROVAL OF MINUTES
A. SPECIAL EXECUTIVE MEETING MINUTES OF JUNE 7, 2014
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Special Executive Meeting of June 7, 2014. VOICE VOTE: Motion carried.
B. REGULAR EXECUTIVE MEETING MINUTES OF JUNE 10, 2014
Motion by Trustee Baar, seconded by Trustee Manzo to approve the minutes of the
Regular Executive Meeting of June 10, 2014. VOICE VOTE: Motion carried.
C. REGULAR BOARD OF TRUSTEE MEETING OF JULY 8, 2014
Motion by Trustee Wolin, seconded by Trustee Manzo to approve the minutes of the
Regular Board of Trustees Meeting of July 8 , 2014. VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending - $1,746,067.67
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services –
June, 2014 - $7,945.98 (FY14 – YTD - $29,026.47)
TOTAL LEGAL BILLS PAID FOR 2014 – YTD - $176,784.78
2) SKC Construction – Payout #1 & Final – 2014 Crack Seal Project - $84,834.12
3) Thomas Engineering Group – Payout #1, #2, & #3 – 2014 Water Main
Construction Services - $63,50195
4) R.W. Dunteman Company – Payout #1 – 2014 Street Improvement Project -
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$192,366.52
5) DuPage Water Commission – June, 2014 - $449,600.95
6) 2013 Membership Renewal – Illinois Municipal League - $754.00
7) Grosse Mechanical Contractors of Illinois, Inc. – Fire Station #93 HVAC Upgrade
- $58,413.06
8) Melrose Pyrotechnics Inc. – Fireworks Display - $23,000.00
B. Approval of Payroll for Pay Period Ending July 5, 2014 - $758,421.21
C. Community Development Referrals – NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts
1) 2014 Bridge Rehabilitation Project Bid Authorization – York Road (Over 1-88) –
York Road (Over I-294 Ramp) - Windsor Drive (Over I-294 Ramp)
E. Budget Adjustments – NONE AT THIS TIME
F. Ordinances & Resolutions
1) RESOLUTION 2014-LY-PRJCT-CNTRCT-R-1383, A Resolution Authorizing
the Award of Contract to Muscat Painting and Decorating, LLC for the Library
Exterior Wood Siding Refurbishment Project
2) RESOLUTION 2014-BSLMUSEUM-CNTRCT-R-1381, A Resolution
Authorizing the Award of Contract to Restoric, LLC for the 2014 Heritage Center
Exterior Painting and Door Restoration/Replacement Project
3) ORDINANCE 2014-LC-AL-G-1028, An Ordinance amending Title 4, Chapter 1,
Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to
the Number of Authorized Liquor Licenses (Binny’s)
4) ORDINANCE 2014-VCODE-AL-G-1029, An Ordinance Amending Title 6,
Chapter 1, Section 17 of the Village Code Regarding Social Hosting
5) RESOLUTION 2014-PED-ACCESS-CNSTRCT-R-1382, A Resolution
Approving and Authorizing the Award and Execution of a Construction Contract
with Kopenhaver Construction for Projects B and C of the Pedestrian Access
Project (Project B – Oak Brook Club & Project C – Harger/Spring)
G. Templeton Reserve Subdivision First Reduction in Subdivision Security
H. Reject Bids and Authorization to Re-Bid - Bath & Tennis Club Exterior Wood Siding
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Refurbishing Project
I. Monthly Treasurer’s Report – June 30, 2014 & Major Fund Financial
Motion by Trustee Wolin, seconded by Trustee Baar to approve the Consent Agenda and
authorize expenditures as presented or amended.
ROLL CALL VOTE:
Ayes: 5 –Trustees Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried
7. ITEMS REMOVED FROM THE CONSENT AGENDA – NONE
8. BOARD & COMMISSION RECOMMENDATIONS – NONE
9. UNFINISHED BUSINESS
A. Great Oak Brook Chamber of Commerce – Partnership & Grant – $62,500.00
Trustee Baar discussed supporting the Chamber of Commerce and the wonderful work that
they do to promote Oak Brook.
Trustee Manzo stated that he is pro business and pro chambers but does not agree with
using tax payer dollars to support the Oak Brook Chamber of Commerce. He also stated
that 99% of chambers are funded by membership fees. He also stated that the Village needs
to take a long hard look on how it spends money on marketing and must question
accountability moving forward. He further stated that an in-house person would benefit
the Village more than continuing to do things status quo.
Trustee Wolin stated that the Village is extremely fortunate to have a wonderful Chamber
of Commerce that greatly strengthens the business community. He also discussed the
significant role that the Chamber played in bringing Binny’s Beverage Depot and
Duchossios to Oak Brook.
Trustee Yusuf stated that the Oak Brook Chamber of Commerce is a very dynamic
organization with professional talent and changes in the nature of the relationship and
funding at this time would be a disservice.
Community Development Director Kallien stated that the relationship between the Village,
the Chamber of Commerce, and the Oak Brook building owners is very strong and works
well.
Resident George Kline questioned if the payment is for services to be rendered or for
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previous services. It was determined that the payment is for services to be rendered.
Motion by Trustee Baar, seconded by Trustee Wolin to approve the Greater Oak Brook
Chamber of Commerce Partnership and Grant Payment.
ROLL CALL VOTE:
Ayes: 4 –Trustees Baar, Moy, Wolin, and Yusuf
Nays: 1 – Manzo
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried
10. ACTIVE BUSINESS
A. Confirmation of Appointments – NONE
B. Ordinances & Resolutions
1) Resolution 2014-BD-VMR-PL-AG-R-1384, A Resolution Approving an Amendment
to the Letter Agreement Between the Village and Arthur A. Osten, Jr.
President Lalmalani stated that the amendment extends the letter of agreement with Art
Osten until October 1, 2014.
Motion by Trustee Yusuf, seconded by Trustee Manzo to approve Resolution 2014-BD-
BMR-PL-AG-1384, a Resolution Approving an Amendment to the Letter Agreement
Between the Village and Arthur A. Osten, Jr.
ROLL CALL VOTE:
Ayes: 5 –Trustees Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried
11. INFORMATION & UPDATES
A. VILLAGE MANAGER – NONE
B. VILLAGE CLERK – NONE
C. TRUSTEES
Trustee Manzo thanked everyone involved with this year’s Taste of Oak Brook for their
hard work and for making it a success.
Trustee Baar recognized the Doings reporter, Chuck Friedman, for receiving a first place
press award for his stories and coverage of School Board 86.
Trustee Moy expressed his condolences for the passing of Bill Denton.
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Trustee Yusuf asked everyone to please drive safely to avert accidents and agrees with
President Lalmalani’s statements regarding the Police Department policing private roads.
D. VILLAGE ATTORNEY – NONE
E. VILLAGE PRESIDENT
Chief Kruger invited everyone to attend the 2nd National Night Out on August 5th .
Public Works Director Hullihan discussed the various projects taking place in the
Engineering and Public Works Departments and asked anyone with questions to contact
him directly.
Community Development Director Kallien stated that he hand delivered the Park District
Lighting Ordinance to the Park District and that it was well received.
12. ADJOURN TO CLOSED SESSION
Motion by Trustee Baar, seconded by Trustee Manzo to adjourn to closed session for the
purpose of discussing (1) minutes of meetings lawfully closed under this act, (2) litigation
matters, and (3) appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body pursuant to 2c(21), Section 2c(11), and
2c(1) of the Illinois Open Meetings Act, respectively
ROLL CALL VOTE:
Ayes: 5 –Trustees Baar, Manzo, Moy, Wolin, and Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Adler
Motion carried
This meeting was adjourned to closed session at 8:19 pm.
13. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Wolin to adjourn the Regular Meeting of
the Board of Trustees at 9:42 pm. VOICE VOTE: Motion carried.
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
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