R-1382 - 07/14/2014 - PEDESTRIAN ACCESS - Resolutions Supporting Documents ITEM 6.F.5)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
July 14, 2014
SUBJECT: Award of Contract;Pedestrian Access Projects B and C
FROM: Mike Hullihan,P.E.,Village Engineer
BUDGET SOURCE/BUDGET IMPACT: $369,413 from Hotel and Motel Fund; Structural
Improvements.
RECOMMENDED MOTION: I move that the Village Board authorize staff to execute a
contract with Kopenhaver Construction,Inc. for Pedestrian Access Projects B and C in an
amount not to exceed$369,413.
Background/Historv: The Streetscape Committee has been formulating a project to improve
pedestrian and bicycle access to the Oakbrook Center. The objective of this project is to
eliminate gaps in current safety pathways to facilitate safe and easy access to the Oakbrook
Center from surrounding hotels and commercial buildings. Several possible initiatives have been
identified to address approaches from the North,East,and South.
The first project, in the vicinity of Spring Road and Commerce Drive was recently completed.
The improvements included stamped/dyed concrete cross-walks, countdown pedestrian signals,
extended sidewalks, and lighted bollards. Similar projects were bid out at 16th Street and Spring
Road/Harger Road. Three firms returned bid packets with bids ranging from $411,916 to
$369,413. Kopenhaver Construction submitted the low bid. Participating Stakeholders including
General Growth Properties,Commerce Plaza,and the Oak Brook Club will contribute$80,691 to
these projects. The bids were higher than the $270,000 programmed for the work and reflect a
tighter bid market than experienced in the last few years due to rising labor and material costs.
The additional $99,413 will have to be budgeted in next year's Hotel and Motel Fund (program
290) budget. Due to weather constraints, the expenditure of the last $125,000 will not occur
until 2015.
Recommendation: I recommend that the Village Board authorize staff to execute a contract.
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RESOLUTION 2014-PED-ACCESS-CNSTRCT-R-1382
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD AND EXECUTION OF A
CONSTRUCTION CONTRACT WITH KOPENHAVER CONSTRUCTION FOR PROJECTS B AND C OF
THE PEDESTRIAN ACCESS PROJECT
WHEREAS, the Village desires to improve pedestrian and bicycle access to the Oakbrook Center
and the hotels, offices, businesses, universities, and residential developments located adjacent to or near
the Oakbrook Center (collectively, "Oakbrook Center Area Businesses") through implementation of 10
related infrastructure projects collectively known as the Pedestrian Access Project (collectively,
"Project"); and
WHEREAS, as part of the Project, the Village solicited bids to construct crosswalks, install
pedestrian signals and lighted bollards, and extend sidewalks on 16th Street west of Spring Road
("Project B") and at the intersection of Spring Road and Harger Road ("Project C") (Project B and
Project C are, collectively, "Projects"); and
WHEREAS, the Village put the construction of the Projects out for bid on June 17, 2014 and
received 3 bids for construction of the Projects; and
WHEREAS, Kopenhaver Construction was the lowest responsive and responsible bidder to
provide construction services for the Projects in an amount not to exceed $369,413; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to award a construction contract to Kopenhaver Construction for the Projects in substantially
the form attached hereto as Exhibit A("Agreement");
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Purchase. The purchase of construction services from Kopenhaver
Construction to construct the Projects in a total amount not to exceed $369,413 shall be, and is hereby,
approved.
Section 3: Authorization and Execution of Agreements. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement between the Village and
Kopenhaver Construction after receipt of the final Agreement fully executed by Kopenhaver Construction.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-PED-ACCESS-CNSTRCT-R-1382
Award of Contract to Kopenhaver Construction
Page 2 of2
APPROVED THIS 22nd day of July, 2014.
Gopal G. Lalmalani
Village President
PASSED THIS 22nd day of July, 2014.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
EXHIBIT A
CONSTRUCTION CONTRACT
#31457922_v1