R-1393 - 09/09/2014 - PEDESTRIAN ACCESS - Resolutions Supporting Documents (2) ITEM 6.F.7)
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AGENDA ITEM
Regular Board of Trustees Meeting 1
of
September 9, 2014
SUBJECT: Professional Services Agreement with Engineering Resource Associates (ERA) for
Construction Engineering for the Pedestrian Access Project
FROM: Mike Hullihan.P.E.,Village Engineer
BUDGET SOURCE/BUDGET IMPACT: $45,486 from Hotel and Motel Fund
RECOMMENDED MOTION: I move that the Village Board approve the attached
professional services agreement with Engineering Resource Associates for Construction
Engineering for the Pedestrian Access Project for an amount not to exceed $45,486
Background/History: The Board approved a contract with Copenhaver Construction at the
meeting of July 22, 2014 for the construction of pedestrian access improvements in the area of
Spring Road and }larger Road and 16th Street in the amount of $369,413. The professional
services agreement currently under consideration will provide for the administration and
oversight of the construction contract. ERA is the firm which designed the project and has
performed several other engineering assignments for the Village in the areas of streetscape
enhancement and pedestrian access.
Recommendation: I recommend that the Village Board approve the attached professional
services agreement with Engineering Resource Associates for Construction Engineering for the
Pedestrian Access Project for an amount not to exceed$45,486*
RESOLUTION 2014-PED-ACCESS-ENG-CNSTRCT-R-1393
A RESOLUTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BY
AND BETWEEN THE VILLAGE OF OAK BROOK AND ENGINEERING RESOURCE ASSOCIATES,
INC., FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PROJECTS B AND C OF THE
PEDESTRIAN ACCESS PROJECT
WHEREAS, the Village desires to improve pedestrian and bicycle access to the Oakbrook Center
and the hotels, offices, businesses, universities, and residential developments located adjacent to or near
the Oakbrook Center through implementation of 10 related infrastructure projects collectively known as
the Pedestrian Access Project; and
WHEREAS, as part of the Pedestrian Access Project, the Village will construct crosswalks, install
pedestrian signals and lighted bollards, and extend sidewalks on 16th Street west of Spring Road (Project
B) and at the intersection of Spring Road and Harger Road (Project C) (collectively, the "Work"); and
WHEREAS, the Village desires to retain an engineer to provide construction observation and
administration services related to the Work("Services"); and
WHEREAS, Engineering Resource Associates, Inc. ("ERA"), designed the Work and has
previously provided satisfactory engineering services to the Village in connection with streetscape
projects; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act ("Act'), 50
ILCS 510/0.01 et seq., and Section 1-7-6 of the Village Code, the Village is not required to follow the
notice, evaluation, and selection procedures set forth in the Act for engineering services provided by
engineers who have a satisfactory relationship with the Village; and
WHEREAS, the Village and ERA desire to enter into and execute an agreement for ERA to
provide the Services to the Village for an amount not to exceed $45,486, which agreement is attached
hereto as Exhibit A("Agreement'); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and ERA for the Services in substantially the same
form attached hereto as Exhibit A.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement after receipt of the final Agreement
fully executed by ERA.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-PED-ACCESS-ENG-CNSTRCT-R-1393
Observation Services for Pedestrian Access Project
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APPROVED THIS 9th day of September, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 9th day of September, 2014
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
#32529662_vl.
Resolution 2014-PED-ACCESS-ENG-CNSTRCT-R-1393
Observation Services for Pedestrian Access Project
3 of 3
EXHIBIT A
AGREEMENT