R-1395 - 09/23/2014 - FINANCE - Resolutions RESOLUTION 2014-FI-MUNIS-AG-R-1395
A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE
VILLAGE AND TYLER TECHNOLOGIES, INC. FOR MUNIS SUPPORT SERVICES
WHEREAS, the Village of Oak Brook ("Village") previously contracted with Tyler Technologies,
Inc. of Falmouth, Maine ("Tyler") for Tyler to provide the Village its proprietary MUNIS Financial Software
applications; and
WHEREAS, the Village's computer system and database is setup for Tyler's Munis System and
the Village would have to expend significant costs to transition its computer system and database to
another financial software package; and
WHEREAS, in order to continue to use the MUNIS financial system, the Village must enter into
an Annual Support Agreement and License Agreement, attached hereto and incorporated herein as
Exhibit A ("Support Agreement"), with Tyler for Tyler to provide support and database administration
support services ("Support Services") for the Village's MUNIS financial software; and
WHEREAS, Section 1-7-7 of the "Village Code of the Village of Oak Brook, Illinois," as amended
("Village Code") provides that contracts, which by their nature are not adapted to award by competitive
bidding or competitive proposals may be exempted from the competitive bidding and competitive proposal
requirements contained on the Village Code; and
WHEREAS, Tyler is the only company that provides Support Services, and consequently, the
Support Agreement and Operating System Agreement are not suited for competitive bidding or
competitive proposals, and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to approve the Support
Agreement, Operating Agreement, and to authorize the payment to Tyler for its Support Services;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Agreement. The President and Board of Trustees hereby approve
the Support Agreement with Tyler in substantially the same form as attached as Exhibit A, and in final
form approved by the Village Attorney and Village Manager.
Section 3: Execution of Agreement. The Village President and the Village Clerk shall be,
and are hereby, authorized to execute the final Agreement on behalf of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2014-FI-MUNIS-AG-R-1395
Execution of Agmt.with Tyler Technologies,Inc.
For Munis Support Services
Page 2 of 3
APPROVED THIS 23rd day of September, 2014
Gopal G. Lalmalani
Village President
PASSED THIS 23rd day of September, 2014.
Ayes: Trustees Adler, Baar, Moy, Wolin, Yusuf
Nays: None
Absent: Trustee Manzo
ATTEST:
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Charlotte K. Pruss
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Resolution 2014-FI-MUNIS-AG-R-1395
Execution of Agmt.with Tyler Technologies, Inc.
For Munis Support Services
Page 3 of 3
EXHIBIT A
Annual Support Agreement and License Agreement for Munis® Software
This Annual Support Agreement and License Agreement for Munis® Software("Support Agreement")is made by and
between Tyler Technologies, Inc.with offices at One Tyler Drive,Yarmouth,Maine 04096("Tyler")and the client
named in the attached invoice("Client").
WHEREAS,Tyler and Client are parties to an original agreement("Agreement");and
WHEREAS,Tyler and Client desire to renew the maintenance services term under the Agreement;
NOW THEREFORE, in consideration of the mutual promises hereinafter contained,Tyler and Client agree as follows:
1. Tyler shall provide maintenance services to Client,as specified in the Agreement and Tyler's then-current
support call process, during the period set forth in the attached invoice.
2. Client shall remit to Tyler maintenance fees in the amount set forth in the attached invoice.
3. Maintenance services will renew automatically for additional one(1)year terms at Tyler's then-current
maintenance fees unless terminated in writing by either party at least fifteen(15)days prior to the end of the
then-current term.
4. This Support Agreement shall be governed by and construed in accordance with the terms and conditions of
the Agreement.
5. All other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have executed this Support Agreement as of the dates set forth below.
Tyler Technologies, Inc. Client: Village of Oak Brook
ERP and School Division
By: By:
Name: Abigail Diaz/ Name: Gopal G. Lalmalani
Title: Associate General Counsel Title: Village President
Date: October 7. 2014