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Agenda - 10/14/2014 - Board of Trustees BOARD OF TRUSTEES MEETING SAMUEL E. DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 REGULAR MEETING TUESDAY, OCTOBER 14, 2014 7:00 P.M. 1. CALL TO ORDER 2. ROLL CALL 3. PRESIDENT’S OPENING COMMENTS A. Oakbrook Center Expansion Project Presentation by Chuck Fleming, Danielle Cassel, and Ben Freeman B. ComEd Smart Meters Presentation by George Gaulrapp C. DuPage Convention & Visitors Bureau Presentation by Beth Marchetti D. Kiwanis Club Presentation by Mark Karambeles 4. RESIDENT/VISITOR COMMENT 5. APPROVAL OF MINUTES A. Special Executive Meeting Minutes of September 9, 2014 B. Regular Board of Trustees Meeting of September 23, 2014 6. CONSENT AGENDA: All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending October 9, 2014 - $1,135,989.21 Adler/ Manzo BOT AGENDA Page 1 Significant Items included in Above: 1) Holland & Knight LLP – Legal Services – August, 2014 - $10,136.17 (FY14 – YTD - $183,974.87) 2) Seyfarth, Shaw, LLP – Legal Services – August, 2014 - $2,936.25 (FY14– YTD - $15,762.48) 3) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services – September, 2014 - $7,740.28 (FY14 – YTD - $47,233.43) TOTAL LEGAL BILLS PAID FOR 2014 - YTD - $284,622.97 4) Grosse Mechanical Contractors – Fire Station #93 HVAC Upgrade - $82,720.84 5) ASE Illini-Scapes Inc. – East 22nd Street Signage Project - $48,616.00 6) DuPage Convention & Visitors Bureau – Co-Op Advertising - $47,824.61 7) Christopher B. Burke Eng. LTD – 2014 TCM Project (Commerce Paving & Sidewalk) Construction Services– Payout #3 - $17,138.00 8) Christopher B. Burke Eng. LTD – 2014 Improvement Project Construction Engineering Services – Payout #3 - $29,741.89 9) Thomas Engineering Group – 2014 Water Main Construction Services - Payout #5 - $21,054.11 B. Approval of Payroll for Pay Period Ending September 27, 2014 - $721,982.81 Adler/ Manzo C. Community Development Referrals – NONE AT THIS TIME D. Authorization to Seek Bids or Proposals or Negotiate Contracts: 1) Aquatic Services Adler/ Baar E. Budget Adjustments 1) Finance Department – Transfer To Accounting & Reporting – Transfer from General Management Adler/ Manzo F. Ordinances & Resolutions 1) ORDINANCE 2014-LC-AL-G-1036, An Ordinance Amending Chapter 1 of Title 4 of the Village Code of the Village of Oak Brook, Illinois Regarding Class B Liquor License Regulations Lalmalani 2) ORDINANCE 2014-LC-AL-G-1035, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to the Number of Authorized Liquor Licenses (RedBrick Pizza) Lalmalani 3) RESOLUTION 2014-ST-PP-CNTRCT-R-1404, A Resolution Approving and Authorizing the Award and Execution of a Contract with Precision Pavement Markings, Inc. for Pavement Marking, Inc. for Pavement Marking Wolin 4) ORDINANCE 2014-ZO-V-EX-S-1410, An Ordinance Granting a Variation from the Provisions of Section 13-6B-3F.3 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of Oak Brook Relative to the Required Rear Yard Setback for the Property at 3517 Madison Street in the Village of Oak Brook, Illinois Moy 5) RESOLUTION 2014-FD-AID-IGA-R-1406, A Resolution Approving an Automatic Aid Agreement By and Between the Village-of Oak Brook and the Village of Westmont Baar/ Moy BOT AGENDA Page 2 6) RESOLUTION 2014-PW-UN-MOA-R-1405, A Resolution Approving a Memorandum of Agreement B y and Between the Village of Oak Brook and the International Union of Operating Engineers, Local 150 Lalmalani 7) RESOLUTION 2014-FRWRK-AG-R-1402, A Resolution Approving and Authorizing the Execution of an Option to Renew the Agreement By and Between the Village of Oak Brook and Melrose Pyrotechnics for the 2015 Independence Day Fireworks Display Manzo 8) RESOLUTION 2014-AG-FI-R-1403, A Resolution Approving an Amendment Extending the Agreement By and Between the Village of Oak Brook and JPMorgan Chase Bank, N.A. for Banking and Other Financial Services Adler/ Manzo 9) ORDINANCE 2014-TC-RR-G-1037, An Ordinance Amending Chapter 6 (Regulation of Traffic on Private Property of Title 7 (Motor Vehicles and Traffic) of the Village Code of the Village of Oak Brook in Relation to Oakbrook Center Mall Baar/ Yusuf 10) ORDINANCE 2014-TX-UT-G-1038, An Ordinance Further Amending Ordinance G-470, Establishing a Utility Tax Within the Village of Oak Brook, Illinois Lalmalani 11) RESOLUTION 2014-FI-BRKRG-SA-R-1408, Corporate Authority Certificate and Trading Authorization for Brokerage Accounts Adler/ Manzo 12) RESOLUTION 2014-PW-UNFRM-CNTRCT-R-1409, A Resolution Approving and Authorizing the Award and Execution of a Contract with G&K Uniforms for Public Works Uniforms Wolin G. Dana Park Resubdivision – Fourth Extension of Completion Date Wolin H. Motion to Add and Remove Banking Signatory Lalmalani 7. ITEMS REMOVED FROM CONSENT AGENDA 8. BOARD & COMMISSION RECOMMENDATIONS – NONE AT THIS TIME 9. UNFINISHED BUSINESS A. Ordinances & Resolutions 1) ORDINANCE 2014-AN-EX-S-1411, An Ordinance Annexing Certain Territory Lying Along the Boundary Line of the Village of Lombard and the Village of Oak Brook Moy 2) RESOLUTION 2014-FD-PSI-AG-R-1407, A Resolution Waiving Bidding and Extending the Agreement By and Between the Village of Oak Brook and Paramedic Services of Illinois, Inc. Baar/ Moy 10. ACTIVE BUSINESS A. Confirmation of Appointments – NONE AT THIS TIME B. Ordinances & Resolutions – NONE AT THIS TIME C. Butler National Golf Club – Fourth Modification of Use of Golf Practice Area Discussion Baar/ Adler 11. INFORMATION & UPDATES A. Village Manager BOT AGENDA Page 3 B. Village Clerk C. Trustees D. Village Attorney E. Village President 12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully closed under this act and (2) litigation matters pursuant to 2(c)(21) and 2(c)(11) of the Illinois Open Meetings Act, respectively 13. ADJOURNMENT In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of the Village of Oak Brook should contact the Village's ADA Coordinator, at (630) 368-5022 or for TDD response (630) 990-2131 as soon as possible before the meeting date. BOT AGENDA Page 4