Agenda - 10/14/2014 - Board of Trustees
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, OCTOBER 14, 2014
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Oakbrook Center Expansion Project Presentation by Chuck Fleming, Danielle Cassel, and Ben
Freeman
B. ComEd Smart Meters Presentation by George Gaulrapp
C. DuPage Convention & Visitors Bureau Presentation by Beth Marchetti
D. Kiwanis Club Presentation by Mark Karambeles
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of September 9, 2014
B. Regular Board of Trustees Meeting of September 23, 2014
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable for Period Ending October 9, 2014 - $1,135,989.21 Adler/
Manzo
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Significant Items included in Above:
1) Holland & Knight LLP – Legal Services – August, 2014 - $10,136.17
(FY14 – YTD - $183,974.87)
2) Seyfarth, Shaw, LLP – Legal Services – August, 2014 - $2,936.25 (FY14– YTD - $15,762.48)
3) Ancel, Glink, Diamond, Bush, DiCianni & Krafhefer, P.C., - Legal Services –
September, 2014 - $7,740.28 (FY14 – YTD - $47,233.43)
TOTAL LEGAL BILLS PAID FOR 2014 - YTD - $284,622.97
4) Grosse Mechanical Contractors – Fire Station #93 HVAC Upgrade - $82,720.84
5) ASE Illini-Scapes Inc. – East 22nd Street Signage Project - $48,616.00
6) DuPage Convention & Visitors Bureau – Co-Op Advertising - $47,824.61
7) Christopher B. Burke Eng. LTD – 2014 TCM Project (Commerce Paving & Sidewalk)
Construction Services– Payout #3 - $17,138.00
8) Christopher B. Burke Eng. LTD – 2014 Improvement Project Construction Engineering
Services – Payout #3 - $29,741.89
9) Thomas Engineering Group – 2014 Water Main Construction Services - Payout #5 - $21,054.11
B. Approval of Payroll for Pay Period Ending September 27, 2014 - $721,982.81 Adler/
Manzo
C. Community Development Referrals – NONE AT THIS TIME
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Aquatic Services Adler/
Baar
E. Budget Adjustments
1) Finance Department – Transfer To Accounting & Reporting – Transfer from General
Management
Adler/
Manzo
F. Ordinances & Resolutions
1) ORDINANCE 2014-LC-AL-G-1036, An Ordinance Amending Chapter 1 of Title 4 of the
Village Code of the Village of Oak Brook, Illinois Regarding Class B Liquor License
Regulations
Lalmalani
2) ORDINANCE 2014-LC-AL-G-1035, An Ordinance Amending Title 4, Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook, Illinois Relative to the Number of Authorized
Liquor Licenses (RedBrick Pizza)
Lalmalani
3) RESOLUTION 2014-ST-PP-CNTRCT-R-1404, A Resolution Approving and Authorizing the
Award and Execution of a Contract with Precision Pavement Markings, Inc. for Pavement
Marking, Inc. for Pavement Marking
Wolin
4) ORDINANCE 2014-ZO-V-EX-S-1410, An Ordinance Granting a Variation from the Provisions
of Section 13-6B-3F.3 of Title 13 (“Zoning Regulations”) of the Village Code of the Village of
Oak Brook Relative to the Required Rear Yard Setback for the Property at 3517 Madison Street
in the Village of Oak Brook, Illinois
Moy
5) RESOLUTION 2014-FD-AID-IGA-R-1406, A Resolution Approving an Automatic Aid
Agreement By and Between the Village-of Oak Brook and the Village of Westmont
Baar/
Moy
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6) RESOLUTION 2014-PW-UN-MOA-R-1405, A Resolution Approving a Memorandum of
Agreement B y and Between the Village of Oak Brook and the International Union of Operating
Engineers, Local 150
Lalmalani
7) RESOLUTION 2014-FRWRK-AG-R-1402, A Resolution Approving and Authorizing the
Execution of an Option to Renew the Agreement By and Between the Village of Oak Brook and
Melrose Pyrotechnics for the 2015 Independence Day Fireworks Display
Manzo
8) RESOLUTION 2014-AG-FI-R-1403, A Resolution Approving an Amendment Extending the
Agreement By and Between the Village of Oak Brook and JPMorgan Chase Bank, N.A. for
Banking and Other Financial Services
Adler/
Manzo
9) ORDINANCE 2014-TC-RR-G-1037, An Ordinance Amending Chapter 6 (Regulation of
Traffic on Private Property of Title 7 (Motor Vehicles and Traffic) of the Village Code of the
Village of Oak Brook in Relation to Oakbrook Center Mall
Baar/
Yusuf
10) ORDINANCE 2014-TX-UT-G-1038, An Ordinance Further Amending Ordinance G-470,
Establishing a Utility Tax Within the Village of Oak Brook, Illinois
Lalmalani
11) RESOLUTION 2014-FI-BRKRG-SA-R-1408, Corporate Authority Certificate and Trading
Authorization for Brokerage Accounts
Adler/
Manzo
12) RESOLUTION 2014-PW-UNFRM-CNTRCT-R-1409, A Resolution Approving and
Authorizing the Award and Execution of a Contract with G&K Uniforms for Public Works
Uniforms
Wolin
G. Dana Park Resubdivision – Fourth Extension of Completion Date Wolin
H. Motion to Add and Remove Banking Signatory Lalmalani
7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS – NONE AT THIS TIME
9. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2014-AN-EX-S-1411, An Ordinance Annexing Certain Territory Lying Along
the Boundary Line of the Village of Lombard and the Village of Oak Brook
Moy
2) RESOLUTION 2014-FD-PSI-AG-R-1407, A Resolution Waiving Bidding and Extending the
Agreement By and Between the Village of Oak Brook and Paramedic Services of Illinois, Inc.
Baar/
Moy
10. ACTIVE BUSINESS
A. Confirmation of Appointments – NONE AT THIS TIME
B. Ordinances & Resolutions – NONE AT THIS TIME
C. Butler National Golf Club – Fourth Modification of Use of Golf Practice Area Discussion Baar/
Adler
11. INFORMATION & UPDATES
A. Village Manager
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B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) litigation matters pursuant to 2(c)(21) and 2(c)(11) of the Illinois Open
Meetings Act, respectively
13. ADJOURNMENT
In accordance with the provisions of the Americans with Disabilities Act, any individual who is in the need
of a reasonable accommodation in order to participate in or benefit from attendance at a public meeting of
the Village of Oak Brook should contact the Village's ADA Coordinator, at (630) 368-5022 or for TDD
response (630) 990-2131 as soon as possible before the meeting date.
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