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R-1425 - 01/13/2015 - LIBRARY - Resolutions RESOLUTION 2015-LY-PG-R-1425 A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE PURCHASE OF LIBRARY MATERIALS FROM AUTHORIZED DISTRIBUTORS WHEREAS, the Village purchases materials for the Village Library, including bound books, audio books, DVD's, and CD's (collectively, "Library Materials"); and WHEREAS, on behalf of Illinois municipalities, the Illinois State Library System collectively negotiates for substantial discounts off of the retail price for the purchase of bound books ("Purchasing Program"); and WHEREAS, the Illinois State Library System has designated Baker & Taylor and the Brodart Company as distributors of bound books; and WHEREAS, the Village would receive a larger discount for purchasing bound books from Baker& Taylor and the Brodart Company though the Purchasing Program than it would if the Village put the purchase order out to bid; and WHEREAS, Recorded Books, LLC, Random House, Inc., Blackstone, Midwest Tape, and the Brodart Company, and are the sole source for selected titles in their "library-use ready" audio book catalogues; and WHEREAS, the Village has had a satisfactory relationship with Books, LLC, Random House, Inc., Blackstone, Midwest Tape, and the Brodart Company for the purchase of audio books for the Village Library; and WHEREAS, Section 1-7-7 of the Village Code provides that contracts, which by their nature are not adapted to award by competitive bidding or competitive proposals, such as when an item is only available from a single source, are exempted from competitive bidding and competitive proposal requirements; and WHEREAS, the Village has had a satisfactory relationship with Brodart Company and Midwest Tape as the Village's primary supplier of DVD's and CD's for the Village Library; and WHEREAS, the Village desires to purchase Library Materials from Baker & Taylor, Recorded Books, LLC, Random House, Inc., Blackstone Midwest Tape, and the Brodart Company (collectively, "Authorized Distributors"); and WHEREAS, the Village President and Board of Trustees, being fully advised in the premises, have determined that it is in the best interests of the Village and its residents to: (i) waive competitive bidding for the purchase of audio books, DVD's and CD's for the Village Library; and (ii) authorize the purchase of Library Materials for the Village Library from the Authorized Distributors; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding requirements for the purchase of bound books, DVD's, and CD's shall be, and they are hereby, waived in accordance with Section 1-7-4 of the Village Municipal Code. Resolution 2015-LY-PG-R-1425 Approving Purchase of Library Materials Page 2 of 2 Section 3: Approval of Purchase. The Village Manager is hereby authorized and directed to execute such documents and make such payments as are necessary to purchase Library Materials for the Village Library from the Authorized Distributors for a total not-to-exceed cost of$80,000.00. Section 4: Effective Date. This Resolution shall be in full force and effect from and after its passage by two-thirds of the Trustees and its approval in the manner provided by law. o APPROVED THIS 13th day of January, 2015 ,,,,j dfo..--.71....— Gopal G. Lalmalani Village President PASSED THIS 13th day of January, 2015. Ayes: Trustees Adler, Baar, Manzo, Moy, Wolin, Yusuf Nays: None Absent: None ATTEST `, j Charlotte K. Pruss , Village Clerk ry