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R405 - 01/14/1986 - IDOT - Resolutions Supporting Documents III WA- 405 • AGREEMENT This agreement entered into this 14th day of January A.D. , � 19 86, by and between the STATE OF ILLINOIS, acting by and through its apartment of Transportation, hereinafter called the STATE, and the VILLAGE OF OAK BROOK, a Municipal Corporation, in Du Page and , 1 Cook Counties, of the State of Illinois, hereinafter called the VILLAGE. L i , WITNESSETH: j WHEREAS, the STATE, in order to facilitate the free flow of traffic and insure safety to the motoring public, is desirous of ii improving the intersection of IL 56 at Meyers Road by modernizing 1I the existing traffic control signals, (to be known as STATE Section (55 & 56)TS-85 and as VILLAGE Section 85.0001.5-00-TL) , by installing fire pre-emption equipment, by installing new control equipment, and by performing all other work necessary to complete the improvement in accordance with the plans and specifications; and, WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate benefit to the residents of the VILLAGE, and permanent in nature; and, 1 WHEREAS, the intersection of IL 56 @ Meyers Road lies within I the corporate limits of the VILLAGE. It NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to prepare plans and specifications, receive bids, award the contract, furnish engineering inspection during construction, and cause the improvement to be built in accordance with the plans, specifications, and contract. The STATE also agrees to pay all non-federal construction and engineering costs subject to reimbursement by the VILLAGE as hereinafter stipulated, 2. The VILLAGE solutiono .rioroto the plans TATE advertisingcforothe y letter or resolution p work to be performed hereunder. 3. It is mutually agreed that the proportional participation for the construction costs and engineering costs of this improvement shall be as follows: , FEDERAL STATE VILLAGE DU PAGE COUNTY FUNDS FUNDS FUNDS FUNDS Traffic Signals 85% 7-1/2% -0-% 7-1/2% Engineering 85% 7-1/2% -0-% 7-1/2% 1 I, 3 "Opticom" -0- -0- 100% -0- Installation 1 i 1 "Opticom" -0- -0- 100% -0- Engineering EXPORT I . . • ‘4/ite•40 5. -2- 4. It is mutually agreed that the estimated construction costs and engineering costs of this improvement are divided as • follows: FEDERAL STATE VILLAGE DU PAGE COUNTY FUNDS FUNDS FUNDS FUNDS TOTAL Traffic Signals $68,000 $6,000 -0- $6,000 $80,000 "Opticom" -0- -0- $2,000 -0- $ 2,000 Installation Traffic Signal and "Opticom" Engineering $10,200 $ 900 1_222 $ 900 $12,300 (15%) TOTAL $78,200 $6,900 $2,300 $6,900 $94,300 5. It is mutually agreed that the VILLAGE will reimburse the STATE in an amount equal to the VILLAGE'S share of the actual cost as determined in accordance with Item 13 above. It mutually agreed that upon award of the contract for this improvement, and upon receipt of a request for payment from the STATE, the VILLAGE will pay to the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to the VILLAGE, an amount equal to 95% of its obligation incurred under this Agreement and will pay to said department the -emainder of its obligation in a lump sum upon completion of the project, based upon final costs. 6. The VILLAGE has passed a resolution appropriating sufficient funds to pay its share of the cost of this improvement, a copy of which is attached hereto as Exhibit A and made a part hereof. 7. Upon acceptance by the STATE of the traffic signal work included herein, the financial responsibility for maintenance and electrical energy shall be as follows: Maintenance Electrical Energy Traffic Signals STATE 1007. STATE 100% "Opticom" VILLAGE 100% VILLAGE 100% It is further agreed that the signals shall be maintained to at least Level of Maintenance II. • • R- _3_ • 8. Payment by the STATE of any or all of its share of maintenance and energy costs is contingent upon the STATE receiving adequate funds in its annual appropriation. 9. The parties hereto agree that the traffic signal maintenance and energy provisions of this Agreement shall remain in effect for a period of twenty (20) years from the date of its execution or so long as the traffic signals covered by the terms of this Agreement or any Amendment hereto remain in place either in their current or some modified configuration, whichever is the shorter period of time. Such an effective term shall apply unless otherwise agreed in writing by the parties hereto. 10. The STATE retains the right to control the sequence of timing of the traffic signals. 11. It is mutually agreed that the financial responsibility for the maintenance of the "Opticom" equipment shall be borne entirely by the VILLAGE. 12. The STATE'S Electrical Maintenance Contractor shall maintain the "Opticom" equipment located at the traffic signal installation to be maintained by the STATE. The STATE'S Electrical Maintenance Contractor shall invoice the VILLAGE for the maintenance costs related to the maintenance of the "Opticom" equipment. The VILLAGE shall maintain the emitters and associated appurtenances at its own expense. The emitters shall be maintained and tested by the VILLAGE in accordance with the recommendations of the manufacturer. 13. It is mutually agreed that the STATE'S Electrical Maintenance Contractor will send to the VILLAGE an itemized invoice covering the actual cost for the maintenance of the "Opticom" equipment. Upon receipt of said invoice, the VILLAGE agrees to pay to the STATE'S Electrical Maintenance Contractor the amount of the invoice. 14. The VILLAGE has adopted and will put into effect, prior to constructing the work to be performed hereunder, an ordinance requiring that parking be prohibited on IL 56 it adjacent to this improvement on the approaches lying within the corporate limits of the VILLAGE, a copy of which is attached hereto as Exhibit "B" or immediately adjacent to this improvement as may be determined to be necessary by the STATE from traffic capacity studies. The VILLAGE presently prohibits parking on Meyers Road as stated within the VILLAGE'S code of ordinances page 1250.2, a copy of which is attached hereto as Exhibit "C". . ilk ‘hieit 405* 410 _4- 15. The STATE agrees to comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. 16. This agreement and the covenants contained herein shall become null and void in the event the contract covering the construction work contemplated herein is not awarded by September 30, 19E8. 17. This agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns:. VILLAGE OF •j BROOK i00," By• #mss' real ent_p ATTEST::: Date: January 14, 1986 `�• Ierk STATE OF ILLINOIS DEPARTMENT OF T,ANSFORTA,'rION • B �r: ►� Ingineer rartic Date: ed Z� ,` ► • II EXHIBIT A 4 WHEREAS, the VILLAGE has entered into an Agreement with the State of Illinois for the modernization of traffic control signals at the intersection of ILL. Rte. 56 at Meyers Road, known as STATE Section (55 & 56)TS-85 and as VILLAGE Section 85-00015-00-IL and, WHEREAS, in compliance with the aforementioned Agreement, it is necessary for the VILLAGE to appropriate sufficient Motor Fuel Tax Funds to pay its share of the cost of said traffic signal modernization. NOW, THEREFORE, BE IT RESOLVED, that there is hereby appropriated the sum of $2,300.00 (TWO THOUSAND-THREE HUNDRED AND NO/100 DOLLARS) or so much thereof as may be necessary, from any money now or hereinafter allotted to the VILLAGE under provisions of the Motor Fuel Tax Law, to pay `or its share of the cost of this Improvement as provided in this Agreement; and, ' BE IT FURTHER RESOLVED, that upon award of the contract for this improvement and upon receipt of a request for payment from the State of Illinois, the VILLAGE will pay to the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to the VILLAGE, under the Motor Fuel Tax Law, an amount equal to 95% of its obligation incurred under this Agreement, and will pay to the said Department the remainder of its obligation (including any non-participating costs for FA projects) in a lump sum, upon completion of the project based upon final costs; and, BE IT FURTHER RESOLVED, that the VILLAGE agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient to cover said cost. �I Pa sed this 14th ay ofn January , 19 86 A s : - .t - . Winters STATE OF ILLINOIS ) NAYS: None VILLAGE OF OAK BROOK ) SS COUNTY OF DU PAGE ABSENT: Trustee "Itprie ) I, Marianne Lakosil Clerk in and for the VILLAGE OF OAK BROOK, hereby certify the foregoing to be a true, perfect, and complete copy of a resolution adopted by the Village Board at a meeting on January 14 A.D.. , 19 86 . APPROVED FEB 2 4 IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 14th day of ILLINOIS DEPARTMENT OF January A.D. , 1986 TRANSPORTATION •,. .n> ^ ".•rN i1r�4Mi i 014 rm iX e.11 (. \t • i; fC District Engineer Village Clerk Seol o- .w r• .•M. • wow..nw•r.i..ww+el•.:Y• ..• • .N44• ,/ ••• • . •*L rUW. • wIR— x}05 VILLAGE OF OAK BROOK Minutes -4- January 14, 1986 VI. NEW BUSINESS• A. Ben Fuller Museum ( 809 York Road) - Ruest for Extension of Tiwe: Renovation of museum, per Ordinance No. 5-516, was to be completed by January 1, 1986. Trustee Philip moved, seconded by Trustee Winters... To grant an extension of time to January 1, 1987 for the museum renovation and that the Village Attorney prepare the necessary documents to effectuate same. VOICE VOTE: All present, in favor. So ordered. e J Traffic Si al Modernization - Illinois Route 6 (Butterfield Road) V and Mevera Road - Oak BrookiIllinoia epartment of Transportation (IDOT) Agreement: Traffic signal modernization includes the installation of fire pre- emption equipment, "Opticow", new control equipment and other work necessary to the improvement. Agreement identifies the proportional participation costs of engineering and installation. (37 Resolution No. R-405 A Resolution Authorizing Execution of an Agreement between the Village of Oak Brook and the Illinois Department of Trans portation for Improvements to Illinois Rte �6/Meyera Road Trustee Rush moved, seconded by Trustee Winters... To pass and approve Resolution No. 8-405 pursuant to Agreement identified as Exhibit A and authorize the Village Engineer to review and approve plans when they are received. ROLL CALL VOTE: Ayes: Trustees Bushy, Maher, Philip, Rush, Winters and President Cerne. Nays: None Absent: Trustee Imrie So ordered. 2. Exhibit A and Agreement: Trustee Rush moved, seconded by Trustee Winters... To pass and approve Exhibit A and Agreement authorizing the appropriation of $2,300.00 from the Motor Fuel Tax Fund to pay for the Village's share of the coat of said improvement as provided in the Agreement, and that the Village President and Clerk affix their signatures on Exhibit A and the Agreement. ROLL CALL VOTE: Ayes: Trustees Bushy, Maher, Philip, Rush, Winters and President Cerne. Nays: None Absent: Trustee Imrie So ordered. 3. Ordinance No. G.37) An Ordinance AmendinLthe Traffic Ordinanoe of • the Village of Oak Brook to Regylate Parking Along Illinois Rte. 56 (Butterfield Road): Prohibits parking along Illinois Route 56 from western Village limits to the eastern Village limits. Trustee Rush moved, seconded by Trustee Maher... To peas and approve Ordinance No. 0-373 as presented and waive reading of same. VILLAGE OF OAK BROOK Minutes -4- January 14, 1986 4 h L .. : :.. . . WAI-405° ORDINANCE NO. G-373 AN AN ORDINANCE AMENDING THE TRAFFIC ORDINANCE OF THE VILIgAGE OF OAK BROOK TO REGULATE PARKING ALONG ILLINOIS RTE. 56(BUTTERFIELD ROAD WHERU * She Village of Oak Brook is desirous of improving the traffic signals at the indirsaction of ILL. Rte. 56(Butterfield Road)/Meyers Road; and WHEW., the Illinois Department of Transportation proposed to made said improvsed00 pursuant to a contract with the Village of Oak Brook; and WHERSda, said contract identified as Traffic Signal Modernization, ILL. Rte. 56 (Butterfield Road) i Meyers Rd., F.A.U. Rte. 3545, State Section (55 & 56)TS-85, Village Section 85-00015-00-TL, requires that certain parking regulations be undertaken by the Village of Oak Brook; and WHEREAS, the corporate authorities deem the following regulation in the best interest of the Village of Oak Brook; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK.BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: All parking shall be prohibited along ILL. Rte. 56(Butterfield Road) from'the western Village limits to the eastern Village limits. Section 2: That the Superintendent of Public Works is authorized to post signs stating the parking prohibition set forth in Section 1. Section. 3: Any person, fire, or corporation violating the provision of this Ordinance shall be fined not less than FIVE DOLLARS 05.00) nor more than FIVE HUNDRED DOLLARS ($500.00) for each offense. Section 4: This Ordinance shall be in full force and effect ten (10) days from and after its passage, approval, and publication, as provided by law. PASSED this 14th day of January , 1986. Ayes: Trustees Bushy, Maher, Philip, Rush and Winters Nays: None Absent: Trustee'Imrie • APPROVED this 14th day of January , 1986. /® s Vi age Presiden '0` ATTEST: cm, vi` Approved es to Form: Vi--ass Attorney Published 1/13/86 Pamphlet Form Date Paper Not Publish Inhibit I TT ,, ,c7-7.77-7.- -77-'-'-'7-77-"•----'7"-':''--' ' '-' ' ' ' ,. ..-'-F.;:-...,' , . ,„ ,.,.,,,„, , :-,,,:2-:_,.-.5,,,,:-;.;‘,.. 7:•Y;;','. ..:7'.'...-!:77-:-:.i''''''''''1;•-; .--.;:'-''.' ''' '7'. '5... -..: .:. i• - ... . i • . t , . -. . .• ,-, . • , . . . .. ... ., . . . , . . . - - - . , ., • • . , . • .. - . . • 0: . • . . , . ' - - - • ,.. , .. ; .. . ' - - • - - - - . 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Village Limits 22nd Street Eastern Village Limits ' 7soestu:IrnernVinvillage.lAird. til .A. .. , ....„„,„.....,..„, 31st Street . -Northern:-.Village limitc. . - - , York Road Road ' . • Street . ' -'... ••- -' - • -. • Y13rk I6a . ' Slat' .. . ' - ". • - . 31st ..... Spring Road - , 2'2414Stree . . ' ' • .- : -:' . iii-,i.stii.ei: - - , 8 .4.. '• Jotie'Boulevard - , - NI3rtiiern,village;limits , , . . r Village limits cl l'' . Spring Road' ' ' Northern Vil114i*-11:411#Y1 -. •..--- . finaithar„I'ltherli- Village age Linlits tal Cillt- '.'-'-':•''' Route 83 -- • -, . - - - - Northern Village limits ' - •', - -777-7- ----- limits Vii‘i Midwest Road - .: ..Northern villigi„1,41Miik...-_, .: ,,......,..,..,-.1%. Udlaint• . . . Village bits ' =Road • - " - :. . ,- :No • ...,T=1 ‘ ,.-.-, ..-: . --. --- ... . 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'`.. *.— '' ' ' ' ':'‘J,,s:.,,:;'-''s":-,,,:.,,---j:•..:":'7':,:1.D....,-,.,.:';y'.!''.,x:.,,,,''1,,'',''.'l.,,'i.-,,',•-7,•,,'-:-'4,,',.,,:..•,7',:-.,.„7•:':.',,2,,,:1:''-.,—''',,':.-::-:-:..,:`0,,.,:'r.',':,',,3-‘,'-4,..—,,:;',".-.s,,:'.,,'..'.'.,','. ,'''''',,,,,,.-'7...'...1,,4,.`*.'"'•",'",',,'''';'',,,,,'-',',.: ., ,-,'',,...-,,....,.,%,.„;,i,i.,‘,:,—:,,,,,,.4—'7,-, ...:•••-,, . , , ) - VILLAGE OF OAK BD,60 ( 1200 OA K a to PI( ROAD OAK BROOK, 11134014 March 19, 1986 •14-3550 . . . . , . . , . .. ,_ ''.'.,','1,''.:'';'•'•'.. . -:', l-eeiii4 e G Le 6 District Tr-- i n 'Pr e lr,g.: Engineer illitois D*Pa , Transportation io.n 1000 Plaza Drive ggi " 7l4rg, Illinois 0194 .I'.1, 1i, 0--R,,,,,,,., ..,.a...- .;..n,, 7, f_.', a,,-,, -.. . ‘56/Meyers Road Traffic $1,*411 MTiOTBOOnt IDO1Oak Brook.-,„, ., *anent . Agr, • Plan „..,,',.;' , r- • ,,.., find a Plea Ie. ' niniS441.,11,4,ie4einer. I would lieei **' La'O stated subject, Aml iiiiiii7f9i:::P!! 4' 'riii, that they 4 with the above eubmitt'-- :0 e t;t11141'..4Pal:aaiiead set of lii coonect.e.c)11 Stet; the Pr—submitted plalte"*.F understand tha5. e' ' 7.4.,...-- Approval concerning subtal further unders ,,-_iiftioil-aaau,--0--, liotwihit,..! tall! a as changes. during the OriC°"!Iuc ' ' ........,,itt.swr,,‘..--- --available wm. keev.;,L plass 'cw11".''- will be *Sall documentation, P-Illa8e le! 111,4- u require further d*c If you . , ” . . , ' I) V urfeY, 3r., . . _ . Village Engineer ., . , . er ' tg village Manager , • Dt114/W 'Brachia, Traffic E cc: John li Schwarz, IDOT Tra . . .,, , so ..1.-, ,ffis,t, , , , ',,,,i,:_-, -4., -f--40.'"'''. ' ' ' ' M.ra, { tr 4F lr v� k. rl. r t 4 W S HEA RE , in,.order to facilitate the 1 pa rovensnt at the intersection of ILL. Rte. 36 at Meyers Road, the VILLAS hereby approves the plans and specifications for the proposed traffic signal modernisation at the said intersection, dated a 19 APPROVED: VILLAGE • OAK BROOK • LAGE ENGINE R DATE: • • 4 i Tom*"