R417 - 08/12/1986 - STREETS - Resolutions Supporting Documents • J/R_Lf 17
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11TATN OF ILLINOIS Oak Brook
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MUNICIPAL MAINTSNANCS ExpeNOITUas STATIIMSNT 'I
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11wr�tet NMI l[f ee hI � � es�ba4 er i piessw 'theist.'
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"'..."'� MAINTSNANCS OPERAT COSTS •
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TOTAL COST =Mil
_.. ... row COST +,.,,,,
r'"rws"'"' AW VINENNIIIIIMW MAIMr. lss IIPNIINNIIIIIIFII
73,940.00
1. Total Motor Yogi Tin funds authorised
7E,941.45
Z. Net cost to data (1.43) ii
S. Unecpended bal+TMe
4. Outstanding bills
L Credit to =obligated balsam (llus a or In. a minus line 4)
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• VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
July 29, 1986
654-2220
MEMO TO: John Brechin, Village Manager
FROM: Floyd Wilson, Public Works Superintendent
SUBJECT: Supplemental M.F.T. Resolution
RECOMMENDATION: That the Village Board approve the attached Supplemental M.F.T.
Resolutions for the years of 1983 in the amount of $1.45 and
1984 in the amount of $7,765.68. I
In reviewing the Motor Fuel Tax Fund it was noted that the Resolutions appropriating
M.F.T. funds for the years of 1983 and 1984 did not cover the actual costs. Therefore,
•Supplemental Resolutions must be filed,with the State in order to keep the records
correct.
On May 24 1983 the Board passed a Resolution appropriating $69 300 00 for Deicer
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Salt and Street Light and Traffic Signal Energy. A Supplemental Resolution was passed
on June 12, 1984 in the amount of $9,640.00 to cover additional costs. After auditing
the expenses for that year, it was found that the total appropriated by Resolution was
short by $1.45. The expenses for 1983 totaled $78,941.45.
The Resolution passed by the Board on June 15, 1984 appropriated $75,460.00 for
Deicer Salt and Energy. Our actual expense, was $83,225.68. The difference of $7,765.68
will be corrected by the attached Supplemental Resolution in that amount.
The 1985 Resolution covered our expenses and no further action Is required.
These Resolutions will bring our M.F.T. Fund up to date and satisfy the State's audit
requirements.
I would therefore recommend that the Board approve the two Resolutions.
Respectfull submitted,
Floyd Wilson
Public Works Superintendent
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• VILLA= Of OAK BROOK
MIMES Cr THE RULAR MSATING
August 12, 1986
METING CALL
The Regular Meeting of the Board Cerne in the Samuel o
E. Board Room of the Village Commons at by President
7:30 P.M.P.M.
I. ROLL CALL:
PRESENT: President Nonce P. Cerne
Trustees Karen M. Bushy
Walter C. Imrie
Ronald P. Maher
Arthur W. Philip
Joseph H. Rush
H. Richard Winters
ABSENT: None
II. APPROVAL OF MUTES:
Trustee Bushy moved, seconded by Trustee Rush...
That the Minutes of the Special Meeting of July 21, 1986 be approved as
presented and waive reading of same.
VOICE VOTE: All present, in favor. So ordered.
Trustee Bushy moved, seconded by Trustee Rush...
That the Minutes of the Regular Meeting of July 22, 1986 be approved as
presented and waive reading of sane.
VOICE VOTE: All present, in favor. So ordered.
III. ORDINANCES AND RESOLUTIONS:
A. ORDINANCE NO. 8-595 ORDINANCE APPROVING 1RATER PACISSIS 8) SALALI� ORK
BROOK ILLINOIS THB OU PACK HATER COMIISSION AND O1'Ii
Trustee Rush moved, seconded by Trustee Imrie...
To pass and approve Ordinance No. S-595 as presented and waive reading
of sane and authorize the Village President and Clerk to affix their
signatures thereon.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Cerne.
Nays: None
Absent: None So ordered.
69 RE80LUtION !OR MAINTlZb I CE Q BTREI'IS 11ND IUOMIA18 AY $*ICIPALIT!
UMBIllflarTVOIYffiumpormis
ciAnaOM No. R-417 SUPPLEMENTAL • ION 9 3 A.t:
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R/SOMION NO. 8-418 SOPPLININTAL CW ION TO 1964 NIT/MAR 8L
Supplemental Resolution R-370, approved June 12, 1984, authorised an
additional 89,640.00 to Resolution R-347, approved Mey 24, 1983.
Audit expenses showed a shortage of 81.4, for the total amount of
878,941.45 for 1983. Resolution R-3D, approved June 12, 1984,
VIL AOR OR OAK SNOOK Minutes -1- 'must 32, 1996
Ind life*Lle 1 1
VILLAGE Of OAK BROOK Minutes -2- August 12, 1986
appropriated $75,460.00 which was short by $7,765.68, for the total
amount of $83,225.68 for 1984.
Trustee Imrie moved, seconded by Trustee Rush...
To authorize the Village Clerk to execute Resolution R-417 with the
State of Illinois appropriating $1.43 of MIT funds for 1983 and
Resolution R-418 with the State of Illinois appropriating $7,765.68 of
MIT funds for 1984.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip, Rush, Winters
and President Carne.
Nays: None
Absent: None So ordered.
IV.
FINANCIAL:
A. Approval of Bills:.
Warrant Register By Fund dated August 4, 1986 presented to reflect
payment from the following funds:
General Fund $318,651.58
I4:ter Fund 125,843.46
Sports Core Mind 168,161.15
Trustee Imrie moved, seconded by Trustee Bushy...
To approve payment of Warrant Register By Fund in the total amount of
$612,656.19 and authorize the Village President to affix his signature
thereon.
President Carne abstained from voting on the bill from Pepsi Cola due
to corporate ownership by his employer of Pepsi Cola General Bottlers,
Inc.
Trustee Winters abstained from voting on the bills from Illinois Bell
due to employment by same.
ROLL CALL VOTE: Ayes: Trustees Bushy, Imrie, Maher, Philip and Rush.
Nays: None
Absent: None
Abstain: Trustee Winters and President Cerne. So ordered.
B. Audit Fiscal lean 1984/85 - Coopers i LybraM Additional Fees:
Additional fees of $11,500.00 over the proposal of $10,500.00
authorized on May 14, 1985 has been requested by Coopers & Lybrand for
extra work performed during the audit. Tabled at the Regular Meeting
of July 22, 1986.
A compranise was suggested by Staff, Trustee Imrie and representatives
of Coopers & Lybrand.
Trustee Imrie moved, seconded by Trustee Maher...
To authorise payment of an additional $7,000.00 of auditing fees to
Coopers & Lybrand.
ROLL CALL VO'1E: Ayes: Trustees lade, Maher and President Carne.
Wept Trustees Rushy, Philip, Rush end Winters.
Absent: None Notion failed.
Trustee Philip moved, seconded by Trustee Winters,..
To authorise payment of an additional $.1,100.00 of auditing fees to
Coopers 4 Lybrand.
VIUAOI CV au bWOR Minutes 2- Aught 11, 1981
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VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS 60521-2255
312 990-3060
August 14, 1986
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District Engineer:
Attn: Phil Newman
Illinois Department of Transportation
1000 Plaza Drive
Schaumburg, Illinois 60196
Dear Mr, Newman:
The Village Board of the Village of Oak Brook at its meeting of Tuesday,
August 12, 1986, approved two supplemental resolutions for the years 1983 and
1984 for maintenance of streets and highways by municipality under the Illinois
Highway Code for allocation of funds for payment of additional de-icer salt.
Enclosed are two certified copies of these resolutions along with four each of
the municipal maintenance expenditure statements for those years. Also enclosed
are copies of the expenditure statement for the period of January 1, 1983 through
December 31, 1985. Please return approved copies of these documents at your
earliest convenience.
Should you have any questions regarding this matter or need further information,
please contact Floyd Wilson, Superintendent of Public Works.
Sincerely,
r.
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Ire n
Village Manager
3HB/mr
cc: Floyd Wilson, Supt. of Public Works
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