R-1430 - 01/27/2015 - LIBRARY - Resolutions Supporting Documents ITEM 6.F.2)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
January 27, 2015
SUBJECT: MAGIC Intergovernmental Agreement for Library Computer Services Fees
FROM: Susan Madorin, Library Director Stay
BUDGET SOURCE/BUDGET IMPACT: $22,755 as budgeted
RECOMMENDATION: I move that the Village Board approve Fiscal Year 2015 payments to
Multi-type Automation Group in Cooperation (MAGIC) in an amount not to exceed$22,755.
Background/History:
On August 10, 2010,the Board approved RESOLUTION R-1080,A Resolution Authorizing
the Execution of an Intergovernmental Agreement between the Oak Brook Public Library and
the Multitype Automation Group in Cooperation (MAGIC) and Authorizing Membership in
MAGIC. Under item 7 D in this Agreement, Members are required "to make payments
promptly to MAGIC as established in the Bylaws, Fee Structure and this Agreement." For the
first six months of 2015, fees are set at$1,678.00 per month, or$5,034 per quarter as invoiced,
for the Oak Brook Public Library. MAGIC allows for the standardization of automated
cataloging, library resource sharing, and circulation management resources for all its members.
Recommendation:
Staff recommends that the Village Board approve RESOLUTION R-1430 authorizing the Fiscal
Year 2015 payments to MAGIC.
RESOLUTION 2015-LY-AG-EX1-R-1430
A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE'S 2015 MEMBERSHIP PAYMENTS
TO THE MULTITYPE AUTOMATION GROUP IN COOPERATION (MAGIC)
WHEREAS, the Multitype Automation Group In Cooperation (MAGIC) is a consortium of
municipalities and library districts that provides cost-effective and efficient sharing of library materials
among its member libraries through an integrated library automation system; and
WHEREAS, in 2010, the Village joined MAGIC by entering into an Intergovernmental Agreement
for Library Computer Services ("IGA")with MAGIC; and
WHEREAS, the IGA requires the Village to make annual membership payments to MAGIC; and
WHEREAS, the Village's 2015 membership payment to MAGIC is $22,755 ("2015 Membership
Payment"); and
WHEREAS, the Village Board has determined that it is reasonable, necessary and desirable, and
in the best interest of the Village, to approve and authorize the 2015 Membership Payment;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the 2015 Membership Payment. The Village Manager and Village
Clerk are hereby authorized and directed to execute such documents and make such payments as are
necessary to make the Village's 2015 Membership Payment to MAGIC for a not-to-exceed cost of
$22,755.00.
Section 3: Effective Date. This resolution shall be in full force and effect immediately upon its
passage and approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2015-LY-AG-EX1-R-1430
Approval of 2015 Payment to MAGIC
Page 2 of 2
APPROVED THIS 27th day of January, 2015
Gopal G. Lalmalani
Village President
PASSED THIS 27th day of January, 2015
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk