R-1440 - 02/24/2015 - PUBLIC WORKS - Resolutions Supporting Documents ITEM 6.D.3)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
February 24, 2015
SUBJECT: Award of Contract—Tandem Drum Vibratory Asphalt Roller—Dynapac CC1200
Plus
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $35,000 is included in the Equipment Replacement
Fund (342-90200)
RECOMMENDED MOTION: I move that the Village Board award a contract to the
lowest responsive and responsible bidder, Casey Equipment Co., Inc, Arlington Heights,
Illinois, for a Tandem Drum Vibratory Asphalt Roller, in the amount of $34,250.00, and
approve Resolution R-1440.
Background/History:
A notice for Request for Bids was placed on the Village website on January 20, 2015. Bid
Packages were sent to three (3) companies. Six (6) sealed bids were received and opened on
Tuesday, February 3, 2015 (see attached bid tabulation).
The asphalt roller currently being used by the Public Works Department, a Dynapac CC 1 0
Vibratory Roller, was purchased in 1987. It is used to finish asphalt paving for street patches
and safety pathway repairs. Staff received and reviewed references submitted by Casey
Equipment Co. and is satisfied.
Recommendation:
The Village Board award a contract to the lowest responsive and responsible bidder, Casey
Equipment Co., Inc, Arlington Heights, Illinois, for a Tandem Drum Vibratory Asphalt Roller, in
the amount of$34,250.00, and approve Resolution R-1440.
dr--C--
TANDEM DRUM VIBRATORY ASHPALT ROLLER BID TABULATION
CASEY EQUIPMENT MCCANN MCALLISTER FINKBINER EQUIPMENT
ITEM CO. INDUSTRIES, INC. OLEARY'S EQUIPMENT CO. CO. PATTEN CAT
Tandem Drum Vibratory
Ashpalt Roller $34,250.00 $34,498.00 $35,235.00 $36,054.00 $36,734.00 $41,936.00
•
RESOLUTION 2015-PW-PG-CNTRCT-R-1440
A RESOLUTION APPROVING THE PURCHASE OF A TANDEM DRUM
VIBRATORY ASPHALT ROLLER
WHEREAS, the Village's current asphalt roller ("Roller") was purchased in 1987, which Roller
the Village uses to finish asphalt paving for street patches and safety pathways; and
WHEREAS, the Village desires to purchase a new Roller to more efficiently finish asphalt paving
and make asphalt repairs; and
WHEREAS, on January 20, 2015, the Village requested bids to provide a new Roller; and
WHEREAS, the Village received six bids to provide the Roller; and
WHEREAS, Casey Equipment Co., Inc. of Arlington Heights, Illinois ("Casey") was the lowest
responsive and responsible bidder; and
WHEREAS, the Village President and Board of Trustees, being fully advised in the premises,
have determined that it is in the best interests of the Village and its residents to authorize the purchase of
the Roller from Casey for an amount not to exceed $34,250.00;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Authorization of Purchase of the Roller. The purchase of the Roller from Casey
in a total amount not to exceed $34,250.00 is hereby authorized.
Section 3: Execution of Required Documentation. The Village President and the Village
Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village all documents
necessary to complete the purchases pursuant to Sections 3 of this Resolution.
Section 4: Effective Date. This Resolution shall be in full force and effect from and after its
passage and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2015-PW-PG-CNTRCT-R-1440
Approving the Purchase of
Asphalt Roller
Page 2 of 2
APPROVED THIS 24th day of February, 2015
Gopal G. Lalmalani
Village President
PASSED THIS 24th day of February, 2015
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
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REVIEW OF CONTRACTS
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Awarding Agency: Type of Contract:
Vows
De artment: Program Account Number:
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Awarded Contract Price: Budgeted Amount:
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Under $20,000
$500,001 - $1,000,000
4 $20,000 - $500,000 Over $1,000,000
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Date: 2.�D//..).-
Three (3) Originals signed by other party Date/Initials
Original provided to staff member for other party Date/Initials
Original provided to Official Files Date/Initials -6
Village of Oak Brook I Approved by Board of Trustees- Date/Initials: