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S-465 - 01/13/1981 - SPORTS CORE - Ordinances SQaRiS C 1918 { RtA L ©N S saw ORDINANCE NO. S- 465 AN ORDINANCE AMENDING ORDINANCES S-_445 , S-447 , S-451 AND S-45.4—AND ESTABLISHING REVISED RULES AND REGULATIONS GOVERNING THE USE AND OPERATION OF THE FACILITIES KNOWN AS THE SPORTS CORE AND ESTABLISHING REVISED POLICIES FOR THE OAK BROOK GOLF CLUB WHEREAS , the Village of Oak Brook has heretofore acquired 269 acres of property and improvements previously known as the Butler International Sports Core , and now known as the Oak Brook Sports Core ; and WHEREAS , the President and Board of Trustees of the Village of Oak Brook have previously established rules and regula- tions governing the operation of the Sports Core facilities through the adoption of Ordinances S- 445 , S- 447 , S- 451 and S- 454 ; and WHEREAS , said Ordinances establish specific policies for the use and operation of the Sports Core and of the municipal golf course known as the Oak Brook Golf Club in the best interests and in furtherance of the general welfare of the citizens of the Village of Oak Brook; and WHEREAS , the President and Board of Trustees deem the amendment and integration of the rules and regulations adopted pur- suant to said Ordinances S- 44S , S-447 , S- 451 and S-454 to be in the best interests and in furtherance of the general welfare of the citi- zens of the Village of Oak Brook ; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES , ILLINOIS as follows : Section 1 : That the provisions of the preamble herein- above set forth are hereby adopted as though herein fully set forth . Section 2 : That Ordinances S- 445 , S-447 , S-451 and S- 454 be and are hereby amended by adding thereto and incorporating therein the policies attached hereto , entitled "Oak Brook Sports Core Opera- ting Policies" , and labelled Exhibit "A" , consisting of 9 pages , which Exhibit is hereby made a part of this Ordinance. Section 3 : That all ordinances or parts thereof in con- flict with the provisions of this Ordinance be and the same are here- by repealed to the extent of such conflict. Section 4 : That the provisions of this Ordinance are deemed severable and the validity or invalidity of any part thereof shall not affect the validity of the remaining provisions thereof . Section 5 : That the Village Clerk is hereby authorized and directed to publish this Ordinance in pamphlet form in the manner provided by law. Section 6 : That this Ordinance shall be in full force and effect from and after its passage , approval and publication in pamphlet form, all as required by law. t Ordinance S- 465 Page 2 Amendment to Ordinances S-445 , 5- 447 S- 451 � S- 454 Amending Rules & Regulations Governing Sports Core Passed this 13th day of January_____.___ ___p, 1981 . Ayes : Trustees Congreve, Imrie-, Philip, Rush and Watson Nays :_ Trustee Reynolds Absent : None --------— Approved this 13th day of January 1981 - ge re- ATTEST: .......... Vil1.ag Clerk Approved as to Form: Published 1/19/81 �Pamphl_et �Dafe Paper Not Published �.. S- �- OAK BROOK SPORTS CORE OPERATING POLICIES I . SPORTS CORE OPEN FIELDS A. OPEN FIELD UTILIZATION 1 . Scheduling : Requests to utilize the Open Field or Show Field areas for re- creational sporting events shall be made at least thirty (30 ) days in advance and shall be reviewed and scheduled by the Sports Core Manager. Any proposed event involving concessions will not be scheduled until approval of any licenses required from the Village . Use of the Sports Core for recreational sporting events which involves spectator admission fees or concessions shall be limited to nonprofit amateur organizations . Any nonsport Open Field or Show Field use shall be scheduled only after issuance of a permit by the Village . 2 . Fees : For Open Field there shall be a daily user fee of $20 per field (approximately 12 acres) for up to four hours of use plus an ad- ditional $20 per field for use over four hours . Rental of the Show Field for horse shows shall be $1 , 000 plus $500 for each day. The Show Field rental for nonhorse show events shall be $250 per day. When an event involves spectator admission fees or concessions there shall be an additional fee equal to ten percent gross gate receipts and ten percent of the gross con- cession receipts . All above fees and the additional requirements in Paragraph I (A) (3) shall not be applicable when Open Field events or activities are arranged through separate written con- tract approved by the Village Board. Fees for the use of the Open Field or Show Field include only the availability of the basic facility as it normally exists . Additional facilities or services may be required for a parti- cular event ; the cost of such facilities or services shall be the obligation of the user. 3 . Additional Requirements : Whenever an event involves an admission fee or concessions ; a) security services acceptable to the Village may be required ; b) a clean-up bond equal to 11.0 percent of the estimated clean-up cost and in a form acceptable to the Village Attorney will be provided; and c) portable restroom facilities shall be arranged through the Village . 4 . Permitted and Prohibited Activities : There shall be no camping or picnicing on the Sports Core . No events shall be authorized or scheduled which require the in- stallation of permanent facilities or the alteration or ob- struction of Open Field areas . Open Field events shall be scheduled and held only during the daylight hours. Cross-country skiing shall be permitted on any area of the Sports Core except on the golf course greens . EXHIBIT "A" (Page 1 of 9 ) Snowmobiles , motorbikes , motorcycles , and other off-the-road vehicles shall not be operated on the Sports Core . Motorcycles may be operated only on paved roadways . S . No admission fees shall be imposed upon any resident of the Village of Oak Brook in conjunction with any Open Field or Show Field event except as arranged through separate written contract approved by the Village Board for polo games . B. Bridle Paths : Sports Core Bridle Paths shall be open to the general public . All operators of commercial stables shall pay a $500 annual fee for utilization of the Sports Core Bridle Path system, C. Rental Insurance : Any person renting Sports Core facilities shall be required to provide proof of insurance for the proposed event , indicating coverage of any risk not adequately covered by the current Sports Core insurance coverage . The Sports Core Manager shall have the right to require any such additional insurance for non- covered risks in the amounts consistent with the character and extent of the rental purpose . II . OAK BROOK GOLF CLUB : A. Definitions : Unlimited Season Membership : permits holder to play without payment of additional greens fees at any time course is open . Re- served starting times are required on weekends before noon. Limited Season Member : permits holder to play without payment of additional greens ees at any time course is open on weekdays and after 12 noon on weekends and holidays . Member may play before noon on weekends and holidays by paying one-half of the prevailing greens fee. Resident : any person permanently residing within the corporate _ limits of the Village of Oak Brook and all full-time permanent employees of the Village of Oak Brook as defined in Article I of of the Personnel Rules and Regulations of the Village of Oak Brook . Non-resident : any person residing outside the corporate limits of the Village of Oak Brook. Corporate Resident Employee : any person employed on a full time basis whose primary place of employment is within the corporate limits of the Village of Oak Brook. Junior : a minor child eleven (11) to seventeen (17) years of age . Junior members may play without payment of additional greens fees any time except : 1) Wednesdays ; 2) weekends and holidays before noon ; 3) if 13 years of age or under . after 3 : 45 PM on weekdays unless accompanied by an adult . Members may play during the ex- cepted times in 1 , 2 and 3 above by paying the prevailing greens fees . Senior : any person 60 years of age or older. Senior members may play without payment of additional greens fees any time except weekends and holidays before noon. Members may play during these excepted times by paying the prevailing greens fee . Resident Identification Card: permits holder to play for prevailing Resident greens fee rate. There is no charge for this card. Junior and Senior Resident Identification Card : permits holder to qualify for t e ten (10) percent discount rate when applicable . There is no charge for this card. Holder must be a Village Resident . Season Member : persons paying season pass fees . EXHIBIT "A" (Page 2 of 9 ) �. S-4 B. Policies : 1. Oak Brook Buisnesses : Employees of businesses within the corporate limits of the Village of Oak Brook shall be entitled to purchase Resident Season Memberships to the Oak Brook Golf Club . Anyone pur- chasing a season membership under this policy shall be required to present a current certification of employment from ills employer. Employees not holding a season membership will pay the Non- resident greens fee rates , 2 . Golf Club Season Membership : a) Golf Club Season Memberships , except Junior Memberships , shall include a Social Season Membership to the Bath � Tennis Club entitling members to utilize the Club House dining facilities throughout the season and to invite unlimited dining guests . b) Season Members will be issued a plastic card indicating the type of season membership and the member ' s name . Such cards will be used for identification and for charging at the Oak Brook Golf Club and the Oak Brook Bath & Tennis Club . Junior Memberships shall include charging privileges only upon the written consent of the parent or legal guardian. c) All accounts will be payable upon receipt of statements . Any balance not paid within 30 days of the billing date shall be charged an interest feel of 1 . 50 (18% ) annual rate) . Charg- ing privileges on any accounts with unpaid balances over 60 days old will be canceled . d) Golf Club Season Memberships shall entitle members to the associated playing privileges only during those times when the course is declared open for play by the Golf Pro/Manager and only during the year indicated on such membership . 3 . Identification Cards : A resident of Oak Brook who does not hold a current Golf Club Season Membership Card or a current Bath & Tennis Club Member- ship Card must obtain an annual Resident Identification Card to qualify for resident greens fee rates . Junior or Senior resi- dents must obtain an annual Junior or Senior Identification Card to qualify for discount rates as applicable . Such cards shall be issued through the Village Hall without charge upon application and verification of residency or age. 4 . Bath & Tennis Club : Season Memberships at the Bath & Tennis Club shall not include Season Membership privileges at the Oak Brook Golf Club . How- ever, Bath & Tennis Club Season Membership Cards can be used at the Oak Broom Golf Club to qualify for appropriate greens fee rates and may also be used for charging privileges at the Oak Brook Golf Club . S . Golf Leagues : Golf League tee times will be scheduled only between the follow- ing times : Monday 7 : 30 AM - 9 : 30 AM 4 : 00 PM - 6: 00 PM Tuesday 7 : 30 AM - 9 : 30 AM 4 : 00 PM - 6 : 00 PM Wednesday - - - - - - - NONE - - - - - - - - Thursday 7 : 30 AM - 19 : 30 AM Friday 7 : 30 AM - 9 : 30 AM 4 : 00 PM - 6 :00 PM EXHIBIT "A" (Page 3: of 9 ) S-446 6 . Golf Outings : A golf outing may be arranged through the Golf Pro/Manager if, in the Pro/Manager' s judgment , such a function will not signifi- cantly affect daily fee play. 7 . Golf Lessons : Lessons will be available for a fee through the Oak Brook Golf Club Building. 8 . Golf Season: The Oak Brook Golf Club and Driving Range will be open between April lst and November 1st weather permitting , provided that the course shall not be open between June 29 , 1981 and July S , 1981 9 . Attire . Appropriate attire , including shirts , shall be worn at all times by persons utilzing the Golf Club . C. Greens Fees _(Non-Members) ~� Resident Non-Resident Weekdays 18 holes $ 7 . 00 $ 10 . 00 9 holes $ 4 . 50 $ 6 . 00 Twilight (4 : 00 PM) $ 4 . 50 $ 6 . 00 Weekends 18 holes $ 9 . 00 $ 13 . 00 9 holes $ 5 . 50 $ 7 . 00 Twilight (4 : 00 PM) $ 5 . 00 $ 6 . 50 Any resident qualifying as a Junior or Senior shall be eligible for a ten (10) percent discount on any greens fee rate except on I)Wed.- nesdays ; or 2) weekends or holidays before noon . D. Season Membership Fee Schedule : Resident Non-Resident Unlimited $ 250 $ 350 Limited. $ 200 $ 300 Junior $ ISO $ 200 Senior $ 150 $ 200 Family and Individual Season Members of the Oak Brook Bath & Tenn=is Club shall be entitled to a twenty (20) percent discount from the Season Membership fees listed above . EXHIBIT "A" (Page 4 of 9 ) S—4W E. Permanent Reserved Weekend StartinR Times : 1 . Tee times will be available for 18 holes from 5 : 30 AM to 12 : 00 PM on Saturdays and Sundays for the period April 25 , 1981 to September 13, 1981 . Times will be scheduled 7 minutes apart teeing off approximately 8 foursomes per hours . Foursomes only will be scheduled for these times . 2 . The permanent reserved weekend starting time draw will be held in the Spring of 1981 after the brochure is mailed. The order of drawing will be as follows : 1 . Unlimited Resident Season Members 2 . Unlimited Corporate Resident Employee Season Members 3 . Unlimited Non-resident Season Members 4 . Limited Resident Season Members 5 . Limited Corporate Resident Employee Season Members 6 . Limited Non-resident Season Members 7 . Residents 8 . Non-residents 3 . The drawing is proposed to be held under the following conditions : 1 . One person of a foursome can qualify for a drawing category. 2 . One person of a foursome must be present at the drawing . 3. Only foursomes may apply for the drawing . 4 . A person may apply as a member of only one foursome . S . If all tee times are filled the drawing would continue to establish a stand-by list of golfers . These stand- by foursomes could fill in any times that are cancelled before the golf course opens or could fill in those times that are cancelled, during the playing season. 4 . Tee Time Forfeiture : If a tee time is not cancelled at least 7 days prior to play and the foursome does not show for play , or if less than a foursome shows for play , the tee time shall be forfeited unless the foursome fills these spots with other golfers or pays for the spots . Forfeited tee times shall become available to foursomes on the waiting list for permanent assignment , S . Non-Permanent Tee Times : Weekends and Holidays - forfeited, cancelled and undrawn per- manent times , and all other Weekend and Holiday times will be available for reservation not more than 7 days in advance. Weekdays - Weekday times will be available for reservation not more than 7 days in advance for Residents and Season Members . Other times will be available on a first-come , first-serve basis . F . Golf- Leagues : A Golf League is any group of golfers of significant size for which a standard block of starting times is reserved on a consistent basis , normally weekly . There would be two golf league categories , twilight golf leagues and morning golf leagues . Twilight golf leagues would be scheduled on Mondays , Tuesdays , and Fridays between the hours of 4 : 00 PM and 6 : 00 PM. These times would be assigned to Oak Brook businesses or Oak Brook organiza- tions on a first-come , first-serve basis . If these times are not filled by Oak Brook businesses or organizations by May 1 , 1980 or September 30th in any normal full year , these league times would then become available to any group on a first-come , first-serve basis . EXHIBIT "A" (Page 5 of 9 ) Morning leagues will_ be scheduled on Mondays , Tuesdays , Thurs- days and Fridays from 7 : 30 AM through 9 : 30 AM. These league times will be assigned for 1981 first to those leagues who had times the previous year and then to all other groups on a first-come , first- serve basis . The Golf league schedule times listed above may be extended for an Oak Brook organization or business golf league , provided the golf manage , with the concurrence of the Sports Core Manager , de- termines that such an extension is into a time period with a low level of play where daily fee use would not be significantly affected. Golf league participants shall pay the applicable resident greens fee rate. G . Golf Cart Rental Fees : 18 Holes 9 Holes Power Carts $ 13 . 00 $ 7 . 00 Hand Carts $ 1 . 00 $ . 75 When the Golf Club leases additional carts on a short term basis, the per diem cost in excess of the above rate shall be charged to the person or persons for whom such carts were leased. III . OAK BROOK BATA & TENNIS CLUB : A. The Bath & Tennis Club consists of : 1 . A clubhouse , including : kitchen facilities dining room facilities locker and show facilities bar facilities 2 . Outdoor swimming pools , including : a wading pool an Olympic-size swimming pool a diving pool 3. A lake with canoes 4 . A barbecue snack pavilion with picnic tables S . Outdoor tennis courts B . Season Membership and Fee Schedule : Nonresident Resident Prior Member* Nonresident Family Season Membership $500 $650 $750 Individual Season Membership $250 $325 $375 Social Season Membership Business $ 25 $ 25 $ 25 Personal $ 25 $ 25 $ 25 Bath & Tennis Guest Fee $ 3/visit $ 3/visit $ 3/visit Dining Guest Fee $ - 0 - $ - 0 - $ - 0 - Locker Rental $ 25/year $ 25/year $ 25/year *Any non- resident who in 1978 was a valid Non-resident Prior Member in the Oak Brook Bath U Tennis Club . EXHIBIT "A" (Page 6 of 9 ) 46s C . Season. Membership Definitions Persons paying the Family , Individual or Social fee shall be known as Season Members . 1 . Family Season Member : Will include husband and/or wife and all persons e permanntly residing in the household of the princi- pal member or members . Membership will entitle the participant to utilize all the facilities at no additional charge : except for food , beverage , and special charges for private services throughout the season. 2 . Individual Season Member : Will be an individual at least 21 years of age. vembership will entitle the participant to utilize all the facilities at no additional charge : except for food, beverage , and special charges for private service throughout the season. 3 . Social Season. Member : Membership will entitle participants to utilize the Clubhouse dining facilities throughout the season and to invite unlimited dining guests . a. Business Social Member : shall be issued in the name of anindividual and in the name of his/her business . Such membership shall include the person in whose name the card is issued and any employee of the business in which the card is issued who possesses the membership card with the authority of the person in whose name it is issued. b . Personal Social Member : will include individuals and all persons permanently residing in the household of the principal member. 4 . Bath $ Tennis Guests : Will be individuals registered by a Family or In ivi ual Season Member to utilize the tennis courts and swimming pools and shall be limited to ten visits per season. Guests may not charge vouchers and must be accompanied by the member at all times . D. Membership Indentification and Charging : 1 . Season Members will. be issued plastic cards indicating the type of membership and the holder ' s name . Such cards will be used for charging at the Bath & Tennis Club . 2 . All accounts will be payable upon receipt of statements . Any balance not paid within 30 days shall be charged an interest fee of 1 . So (18o annual rate) . Charging privileges on any accounts with unpaid balances over 60 days will be cancelled. 3 . Payment for season goods and services at the Bath & Tennis Club , with the exception of the barbecue , shall be by way of charging , utilizing Season Membership cards . Food and beverage at the barbecue house shall be paid for by utilzzing prepaid coupons , or adults may charge utilizing Season Membership cards . Prepaid coupons , in $10 books , can be charged at the Clubhouse by utilizing a Season Membership card. 4 . All charges for lessons shall be charged through the Bath Tennis Club . Fee schedules for lessons shall be posted at the Clubhouse . 5 . Seasonal locker rentals shall be on a first-come , first- serve basis . Not more than 600 of the lockers shall be rented . EXHIBIT "A" (Page 7 of 9 ) 4Z-465 E. Operations - Clubhouse_ 1 . The Clubhouse will be open to members beginning the Satur- day, immediately before the Federally observed Memorial Day, and continuing through the Monday , observed as Labor Day . Operating hours will be : Clubhouse - Tues . , Wed. , Thurs . , Sat . , Sun. - 10 : 00 AM to 5 : 00 PM - Fri . - 10 : 00 AM to 8 : 00 PM - Mon. - CLOSED (except Holidays) Luncheon Service - Tues . thru Sun. - 11 : 30 AM to 2 : 30 PM Dinner Service - Friday - 5 : 00 PM to 8 : 00 PM Cocktail Lounge - Tues . , Wed. , Thurs , , Sat . - 11 : 30 AM to 5 : 00 PM Bar service to courts , pool and barbeque - until 7 : 30 PM - Friday - 11 : 30 AM to 8 : 00 PM - Sunday 12 : 00 Noon to 5 : 00 PM Barbecue House - Daily - 11 : 30 AM to 5 : 30 PM Locker Rooms - Daily - 8 : 00 AM to Dusk Bar and luncheon service will be available on Holidays . 2 . A 15% service charge for tips and gratuities will be added to all luncheon, dinner, and bar charges. 3. Prices on items for resale , including food , beverages , tennis accessories , and similar items shall be as approved by Village Manager or his authorized agent . 4 . Prices for catered food services shall be in accordance with contracts between the Village and the food service contractors . F . Operations - Swimming Pools : 1 . The pools may be utilized by Family or Individual Season Members . 2 . The pools will be open beginning on the Saturday immediately before the Federally observed Memorial Day and closing the day after Labor Day. Pool hours during Swim Team Season will be : Mon. - Fri . - 10 AM - 1 PM Lessons & Swim Team* 1 PM - 8 PM Open Swim After Swim Team Season : Mon. - Fri . - 10 AM - 8 PM Open Swim Sat . Sun. - 10 AM - 8 PM Open Swim *One lane will be open for adult swim during lesson and swim team periods . EXHIBIT "A" (Page 8 of 9 ) w - 3 . Group and individual swimming and diving lessons will be available through the Club Instructors . 4 . Swim Team Fee Schedule : lst child in family $ 35 . 00 2nd child in family $ 30 . 00 3rd child in family $ 25 . 00 All additional children $ - No Charge - G. Operations - Tennis Courts : 1 . The tennis courts may be utilized by Family or Individual Season Members . 2 . The tennis courts will be supervised by Club staff from the Saturday before the Federally observed Memorial Day through Labor Day. The nets will be up and the courts open on a first- come , first-serve basis from about May 10th to the first supervised day and from the day after Labor Day to October 15th. The courts will. be open seven days a week from 7 AM un- til Dusk. 3. Tennis lessons will. be available through the Club instructor . EXHIBIT "A" (Page 9 of 9)