R-1170 - 03/27/2012 - CONTRACTS - Resolutions Supporting Documents PGEOF 0Al,e9
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AGENDA ITEM
Regular Board of Trustees Meeting
of
March 27, 2012
SUBJECT: Aquatic Facility Management Services Agreement- Sports Core
FROM: Trey VanDyke, Sports Core Director
BUDGET SOURCE/BUDGET IMPACT: Program 812 - Swimming Operations ($83,888.00)
RECOMMENDED MOTION: I move that the Village Board aprrove Resolution 2012-SC-
B&T/P-AG-EX1-R-1170 approving the waiver of competitive bidding and authorizing the
execution of an agreement by and between the Village of Oak Brook and Jeff Ellis
Management,LLC to provide management services to the Sports Core aquatic facility for
the 2012 season.
Background/History:
In 2006 the Village privatized its aquatic facility management and lifeguard services. The
selected vendor was and has continued to be Jeff Ellis Management, LLC (JEM). During this
period of time, JEM has met or exceeded the Village's expectations for service. JEM continues
to be the standard in the industry for lifeguard training and management. The term of the
agreement will be from May 26, 2012 to September 3, 2012. Previous agreements with JEM
were in the amounts of$72,090.00 in 2006, $70,632.00 in 2007, $70,060.00 in 2008, $79,500 in
2009, $80,954 in 2010, and$81,954 in 2011. This year's agreement is $83,888.00.
Recommendation:
I recommend that the Village Board approve Resolution 2012-SC-B&T/P-AG-EXI-R-1170.
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RESOLUTION 2012-SC-B&T/P-AG-EX1-R-1 170
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND
AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND JEFF ELLIS MANAGEMENT, LLC TO PROVIDE
MANAGEMENT SERVICES TO THE SPORTS CORE AQUATIC CENTER
WHEREAS, in 2006 the Village of Oak Brook ("Village") privatized the facility management and
lifeguard services for the Sports Core aquatic facility("Management Services"); and
WHEREAS, Jeff Ellis Management, LLC ("JEM") has provided Management Services to the
Village since 2006; and
WHEREAS, JEM has provided Management Services that have met or exceeded the Village's
expectations; and
WHEREAS, JEM has a reputation as being one of the top Management Services companies in
the industry; and
WHEREAS, the Village and JEM desire to enter into an agreement for JEM to provide the Village
Management Services from May 26, 2012 through September 3, 2012 for an amount not to exceed
$83,888.00 ("Agreement"), which Agreement is attached to this Resolution as Exhibit A; and
WHEREAS, the Director of the Sports Core recommends that the Village waive competitive
bidding and approve the Agreement for Management Services; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the Agreement for Management Services;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of Management Services shall be, and they are hereby, waived in
accordance with Section 1-7-4 of the Village Municipal Code.
Section 3: Approval of Purchase of Management Services. The purchase of Management
Services from JEM in a total amount not to exceed $83,888.00 shall be, and is hereby, approved.
Section 4: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and JEM in substantially the same form as attached
as Exhibit A and in a final form approved by the Village Attorney.
Section 5: Execution of Agreement. The Village President and the Village Clerk shall be,
and are hereby, authorized to execute the final Agreement on behalf of the Village.
Section 6: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2012-SC-B&T/P-AG-EX1-R-1 170
Sports Core Agreement with Jeff Ellis Mgmnt.
For Aquatic Center Mgmt.
Page 2 of 3
APPROVED THIS 27th day of March, 2012
Gopal G. Lalmalani
Village President
PASSED THIS 27th day of March, 2012
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
EXHIBIT A
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