R-1461 - 05/26/2015 - AGREEMENTS - Resolutions Supporting Documents ITEM 6.D.12
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AGENDA ITEM
Regular Board of Trustees Meeting
of
May 26,2015
SUBJECT: Professional Services Agreement-Hinsdale Magazine
FROM: Riccardo F. Ginex,Village Manager
BUDGET SOURCE/BUDGET IMPACT: NA
RECOMMENDED MOTION: Motion to Approve Resolution 2015-POLO-AG-R-1461, A
Resolution Approving And Authorizing An Agreement With Hinsdale Magazine for 2015
Polo Advertising Services
Background/History:
The Village via the Polo Committee has approached Hinsdale Magazine to sell advertising for
the 2015 Polo Season. The specific services of the agreement relate to obtaining advertising,
sponsorships, and tent rentals. Hinsdale Magazine will identifying, contact, and obtaining
Binding commitments from: (i) advertisers and sponsors that have not previously advertised in
the Village's"Score"Polo Magazine,to advertise in the Village's 2015 "Score"Polo Magazine
and/or serve as a sponsor for Polo; and(ii) attendees of Polo to rent tents from the Village for
Polo matches. Pursuant to Section 1-7-7 of the Village Code, this contract is not subject to
competitive bidding or proposals because there are only a couple of firms that specialize in
selling media advertising to individuals and businesses within the Village.
The Agreement has been prepared by our Village Attorney's Office and executed by Scott
Jonlich,the magazine's founder and publisher.
Recommendation:
The Board adopts the resolution as presented and approves the agreement.
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Magazine Agreement 5-26-15(3).doc DJ /
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RESOLUTION 2015-POLO-AG-R-1461
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD OF AN AGREEMENT TO
HINSDALE MAGAZINE, INC. FOR ADVERTISING SERVICES FOR THE 2015 POLO SEASON
WHEREAS, the Village desires to retain a local media sales company that has leads in the local
community to sell: (i) advertising in the Village's "Score" Polo Magazine; (ii) sponsorships; and (iii) tent
rentals for the Village's 2015 polo season (collectively, "Services'; and
WHEREAS, Section 1-7-7 of the "Village Code of Oak Brook, Illinois" provides that contracts,
which by their nature are not adapted to award by competitive bidding or competitive proposals, such as
when an item is only available from a single source, are exempted from competitive bidding and
competitive proposal requirements; and
WHEREAS, a contract for the Services is not by its nature adapted to award by competitive
bidding or proposals because there are only a couple media sales firms that have significant leads and
intimate knowledge potential advertisers and sponsors for the Village's 2015 polo season; and
WHEREAS, the Village desires to enter into an agreement with Hinsdale Magazine, Inc. to
provide the Services, which agreement is attached to this Resolution as Exhibit A ("Agreement"); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement with Hinsdale Magazine, Inc.;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Agreement. The President and Board of Trustees hereby approve
the Agreement with Hinsdale Magazine, Inc. in substantially the same form as attached as Exhibit A and
in a final form approved by the Village Attorney.
Section 3: Authorization and Execution of Agreements. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement between the Village and Hinsdale
Magazine, Inc. after receipt of the final Agreement fully executed by Hinsdale Magazine, Inc.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2015-POLO-AG-R-1461
Authorizing Agreement for Advertising
With Hinsdale Magazine
Page 2 of 3
APPROVED THIS 26th day of May, 2015
Gopal G. Lalmalani
Village President
PASSED THIS 26th day of May, 2015
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2015-POLO-AG-R-1461
Authorizing Agreement for Advertising
With Hinsdale Magazine
Page 3 of 3
EXHIBIT A
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