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S-394 - 01/24/1978 - SPORTS CORE - Ordinances �f ORDINANCE NO. AN ORDINANCE ESTABLISHING RULES AND PROCEDURES GOVERNING THE OPERATION OF THE FACILITIES KNOWN AS THE SPORTS CORE I WHEREAS, the Village of Oak Brook has acquired by contract the 269 acres of property and improvements heretofore known as the Butler Inter- national Sports Core; and WHEREAS, the Corporate Authorities of the Village have considered establishing and now desire to establish definitive rules and regulations governing the operation of those facilities and their use; and WHEREAS, the Corporate Authorities of the Village deem the passage of this Ordinance to be in the best interest and in furtherance of the general welfare of the citizens of the Village of Oak Brook, NOW, THEREFORE, RE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK i COUNTIES, ILLINOIS, THAT: I it SECTION 1: The provisions of the preamble hereinbefore set forth are hereby restated as though herein fully set forth. SECTION 2: There are hereby established rules and regulations governing the operation of the facilities consisting of 269 acres previously known as the Butler International Sports Core and the use of the same, the said rules and regulations being those set forth in the attachment hereto, which by this reference is incorporated herein and identified as Exhibit A hereto. f SECTION 3. The rules and regulations set forth in Exhibit A hereto shall remain in full force and effect until such time as the same are modified or amended by action of the Corporate Authorities of the Village of Oak Brook d SECTION 4: This Ordinance shall be in full force and effect from an after its � passage and approval as provided by law. This Ordinance shall be published in pamphlet form. PASSED and APPROVED this day of 1978. APPROV>D: iOesident ATTEST: Village Clerk 1� ' I AYES:`o NAYS: O ABSENT: Filed in the Office of the Village Clerk and published in pamphlet form, by authority of the Corporate Authorities*the Villa=f of Oak Brook, DuPage and Cook Counties, Illinois, this day of 1978. Village Clerk AP , RO.. ED ORM: t Vilfage Attorne : 2 _ 1/5/78 Revised 1/17/78 Revised 1/19/78 OAK BROOK SPORTS CORE GENERAL POLICIES 1. Insurance Insurance is currently provided through policies purchased by the Butler Company. The Village of Oak Brook is named as an additional insured for Sports Core related coverage. As these policies fall due for renewal, coverages for the Sports Core shall be separated from other Butler Company operating coverages. At that point, the Butler Company would continue to be the policy holder of policies unique to the Sports Core, with the Village listed as an additional insured. All policies have been reviewed and the coverages and fees found to be satisfactory. 2. Open Field Utilization Requests to utilize the open field areas for recreational sporting events shall be scheduled by the Sports Core Manager. Any non-sport open field use shall be approved by the Village in coordination with the Sports Core Manager. Requests shall be made at least 30 days in advance of an event. There shall be a user fee of $20 per field (approximately 12 acres) for the first four (4) hours of. use plus $5 for each additional hour or fraction thereof. There shall be no camping or picnicing on the Sports Core. No events shall be authorized or scheduled which require the installation of permanent facilities or the alteration or obstruction of open field areas. Cross-country skiing shall be permitted on any area of the Sports Core except on the golf course greens. Snowmobiles, motorbikes, motorcycles, and other off-the-road vehicles shall not be operated on the Sports Core. 3. Airfield The airfield certification will be transferred to the Village of Oak Brook. The field will continue to be operated as a private facility under certifica- tion as a Restricted Landing Area. The airfield will be closed from November lst through April 30th. No refueling facilities will be provided. The tie-down locations will be available to Oak Brook residents upon application for $40 per month on a first-come, first- serve basis. Anyone desiring to land at the facility shall first receive the '*►' written permission of the owner or its manager following application and certi- fication of appropriate insurance. All non-airfield based aircraft shall pay: A $5 landing fee upon application for permission to land; $10 for an overnight tie-down; $15 for a weekend tie-down. Airfield Building The ding located at the south end of the airfield was not included in the Sports Coi chase. The current occupant/owners shall be charged a. ground lease of $240 p--el-month from November 1, 1977, through March 31, 1978, by which time the building shams ave been removed from the premises. 5. Horse Show Facility:, \` The horse show facility shall be available, on a-xental basis, for horse shows in accordance with the following fees: - Base charge: $1,000 Daily charger $ 500 plus any expenses incurred, including set-up and clean-up expenses. The horse show facility shall be available for non-horse show events, for $250 per day. 1/V78 ' Revised 1/17/78 Revised 1/19/78 - 2 - 6. Redieh`s .House The house, currently occupied by Mr. Rediehs, shall be rented to Mr Rediehs from November 1, 1977, through May 31, 1978, .at a monthly rent of $25. 7. Rental. Insurance Any person renting Sports Core facilities shall be required to provide proof of insurance for the proposed event, indicating coverage of any risk not adequately covered by the current Sports Core policies. 8. Bridle Paths Sports Core bridle paths shall be open to the general public. All operators of commercial stables shall pay a $500 annual fee for utilization of the Sports Core bridle path system. 9. Monthly Reports Certain reports and information regarding the Sports Core will be forwarded monthly, on a timely basis, by the Butler Company for Village Board review; such information includes: a) A Profit and Loss Statement - indicating revenues by type and expenses by category for each of the six activity areas including the monthly, year- to-date, and budget figures. b) An Operating Statement - indicating revenue and expenses for each of the six activity areas including the monthly, year-to-date, and budget figures. c) Weekly Revenue Reports - listing revenue for all significant sources of revenue. d) An Aged Accounts Receivable Report - including the number of accounts with unpaid balances over 30 days old, the number over 60 days old, the number of accounts whose charging privileges have been terminated, and the total anounts delinquent. e) A listing of the number of season memberships in the Bath and Tennis Club and the Golf Course by type. f) A Sports Core Calendar listing scheduled Sports Core activities for the upcoming month including who, what, when, and where. This could be the normal membership calendar and should not include any private Saturday evening rentals of the Club House. g) Special Events Report - listing all Special Events which were actually held during the previous month, including private rentals of the Club House facility indicating who, what, when, and where. ' h) Golf Activity Report - indicating the number of rounds of golf played that month and year-to-date broken down as follows: Pass Holders - Non-pass Holders Resident - Non-resident - i) Airport Activity Report - inclu,, ng the number of tie-down spaces rented and the number of landin.--:3 -trade by non-based aircraft for the month and year-to-date. 1/5/78 Revised 1/17/78 Revised 1/19/78 - 3 - 10. Application Forms The following application forms are felt to be necessary for operation of the Oak Brook Sports Core for 1978. Applications for B f T and Golf Club Member- ship will be prepared by the Village in conjunction with the 1978 information brochure. The other forms should be submitted for Village Board review by the Manager: a) Bath and Tennis Season Membership Application b) Golf Course Season Membership Application c) Open Field Use Application d) Airfield Tie-down Application e) Airfield Landing Application f) Club House Use Application OAK BROOK SPORTS CORE OAK BROOK GOLF CLUB The Oak Brook Golf Club presently consists of: 1) A.nine-hole golf course 2) A pavilion 3) A driving range Services and facilities now available include: ` 1) executive golf 2) driving range 3) pro shop_ (pavilion) 4) snack shop (pavilion) 5) bar (pavilion) 6) power cart rental ~ 7) handcart rental 8) Parking 9) golf lessons Persons paying season pass fees shall be known as Season Members: Greens Fee Schedule: Resident Non-resident Weekdays 9 holes $ 3.00 $ 4.00 18 holes $ 5.50 $ 7.00 Weekends 9 holes $ 3.5Q $ 4.50 `-- 18 holes $ 6.50 $ 8.00 1/5,/78 Revised 1/17/78 Revised 1/19/78 _ 4 _ Season Membership Fee Schedule: Membership Resident Non-resident Unlimited - Single $250..00 $350.00 Husband/Wife $475.00 $665.00 ' Family $550.00 -- Limited - Single $175.00 $275.00 Husband/Wife $330.00 $520.00 Family $375.00 Junior/Senior $ 75.00 $175.00 Resident Identification Card No Charge -- Season Member Definitions: Unlimited Season Member - permits holder to play at any time course is open. Reserved starting times are required on weekends and holidays before noon. Limited Season Member - permits holder to play at any time course is open on weelOays and after 12 noon on weekends and holidays. Holder can play before noon on weekends and holidays by paying one-half of the prevailing greens fee. Resident - any person permanently residing within the corporate limits of the 7111age of Oak Brook. Non-resident - any person residing outside the corporate limits of the Vi llge o-'-Oak Brook. Family - a husband, wife, and their children. Children 16 years of age and younger are not permitted to play: 1) before noon on weekends or holidays; or 2) on Wednesdays. Children under the age of 14 years are not permitted to play after 3:45 p.m. on weekdays unless accompanied by an adult. Children shall -include any natural or adopted children or wards who are unmarried and under 21 years of age. Junior - a minor child eleven (11) to seventeen (17) years of age. Junior mT em e s may play any time except: 1) Wednesdays; 2) weekends and holidays before noon; 3) if 13 years of age or under, after 3:45 p.m. on weekdays unless accompanied by an adult. Senior - any person 65 years of age or older. Senior members may play any Tune except: 1) Wednesdays; or 2) weekends and holidays before noon. `Resident Identification Card -`permits holder to play for prevailing Resident greens fee rate. _ POLICIES: 1. Oak Brook Businesses Businesses within the corporate limits of the Village of Oak Brook, or their employees, shall be entitled to purchase Single Resident Memberships to the Oak Brook Golf Club. Anyone purchasing a season membership under this policy shall be required to present-a current certification of employment from his employer. Businesses, or their employees, not holding a season membership will pay the Non-resident greens fee rates. 15/78 Revised 1/17/78 - 5 - Revised 1/19/78 2. Golf Club Season Membership A Golf Club Season Membership shall include a Social Season Membership to the Bath and Tennis Club entitling members to utilize the Club House dining facilities �-- throughout the season and to invite unlimited dining guests. Season Members will be issued a plastic card indicating the type of season membership and the member's name. Such cards will be used for identification and for charging at the Oak Brook Golf Club and the Oak Brook Bath and Tennis Club. All accounts will be payable upon receipt of statements. Any balance not paid within 30 days shall be charged an interest fee of 1.5% (18% annual rate) . Charging privileges on any accounts with unpaid balances over 60 days old will be canceled. 3. Resident Identification Cards A resident of Oak Brook who does not hold an annual Golf Club Season Membership shall obtain an annual Resident Identification Card to qualify for resident greens fee rates. Such cards shall be issued through the Village Hall without charge upon application and verification of residency. 4. Bath and Tennis Club Season Memberships at the Bath and Tennis Club shall not include Season Member- ship privileges at the Oak Brook Golf Club. However, Bath and Tennis Club Season Membership Cards can be used at the Oak Brook Golf Club to qualify for appropriate greens fee rates and may also be used for charging privileges at the Oak Brook Golf Club. S. Golf Leagues All golf leagues shall be charged Resident rates. Golf league tee times will not be scheduled on Wednesdays or Thursdays, or after 6 p.m. 6. Golf Outings No golf outings will be scheduled until the Oak Brook Golf Club has been ex- panded to 18 holes. 7. Golf Lessons Lessons will be available for a fee through the Oak Brook Golf Club pro. 8. Golf lesson fees shall be posted at the Oak Brook Golf Club pavilion. 9. Charges for golf. lessons shall be paid for or charged through the Oak Brook Golf Club. 10. Golf Season The Oak Brook Golf Club shall be open from April lst until November lst. OAK BROOK SPORTS CORE OAK BROOK BATH & TENNIS CLUB e Bath and Tennis Club consists of: 1) b House, including: kitchen cilities dining room ilities locker and shotiae cilities bar facilities 2) Outdoor swimming pools, including: a wading pool an Olympic-size swimming pool \. a diving pool 3) A lake, cludin.Q-= a dock canoes 1/5/78, Revised 1/17/78 Revised 1/19/78 - 6 _ 4) A Barbecue snack pavilion with picnic tables 5) Six outdoor tennis courts Persons paying the Family, Individual, or Social fee shall be known as Season Members. Season Membership and Fee Schedule: Non-resident Resident Prior Member* Non-resident Family Season Membership $400/yr. $525/yr. $600/yr. Individual Season Membership $200/yr. $265/yr. $300/yr. Social Season Membership $ SO/yr. $ 50/yr. $ 50/yr. Bath and Tennis Guest Fee $ 5/visit $ 5/visit $ 5/visit Dinning Guest Fee -0- -0- _0_ Locker Rental $ 25/yr. $ 25/yr. $ 25/yr. *Any non-resident who in 1977 held a valid Membership in the former Oak Brook Bath and Tennis Club. Season Membership Definitions: Famil y Season Member - will include husband, wife, unmarried sons and UEFgFters to their 26th birthday, and married sons and daughters and their families until the 21st birthday of the husband. Membership will entitle the participant to utilize all the facilities at no additional charge: except for food, beverage, and special charges for private services throughout the season. Individual Season Member - will be an individual at least 21 years of;age. - Membership will entitle the participant to utilize all the facilities at no additional charge: except for food, beverage, and special charges for private services throughout the season. Social Season Member - will include husband,. wife, unmarried sons and daughters to t eir 26th birthday. Membership will entitle participants to utilize the Club House dining facilities throughout the season and to invite unlimited dining guests. Bath and Tennis Guests - will be individuals registered by a Family or -,d Individual Season Mem er to utilize the tennis courts or swimming pools and shall be limited to five visits per season. Guests may not charge vouchers and must be accompanied by the member at all times. Dining Guest - will be an individual accompanied by a Season Member who wwill 'tted to utilize the Club House dining facilities. There shall be no limit on the number of visits; but a guest may not charge vouchers,-_------ and must be accompanied by a member at all times. POLICIES - General: , 1. The Club Managerts primary responsibility shall be t management and operation of the Club House facilities and luncheon and-di -16.c programs. In order to maximize the potential for success in t' -: operations, the Club Manager shall have an extensive resta t capability. i _ 1/5/78 Revised 1/17/78 Revised 1/19/78 - 7 2. Season Members will be issued plastic cards indicating the type of membership and the holders name. Such cards will be used for identification and for charging at the Bath and Tennis Club. All accounts will be payable upon receipt of statements. Any balance not paid within 30 days shall be charged an interest fee of 1.5% (18o annual rate). Charging privileges on any accounts with unpaid balances over 60 days will' be canceled. 3. Season-Memberships at the Bath and Tennis Club shall not include Season Membership privileges at the Oak Brook Golf Club. However, Bath and Tennis Club Season Member cards may be used at the Oak Brook Golf Club to qualify for appropriate greens fee rates and for charging privileges at the Golf Club. 4. Payment for goods and services at the Bath and Tennis Club, with the exception of the Barbecue, shall be by way of charging, utilizing Season Membership cards. 5. Food and beverage charges at the Barbecue shall be paid for by utilizing "chits" worth 25¢ each. A $10 book of chits (40) can be purchased at the Club House by utilizing a Season Membership card. 6. All charges for lessons shall be charged through the Bath and Tennis Club. 7. Fee schedules for lessons shall be posted at the Club House. 8. Seasonal locker rentals shall be on a first-come, first-serve basis. Not more than 600 of the lockers shall be rented. POLICIES - Club House: 1. The Club House will be open to members beginning Memorial Day. Operating hours will be: 9:00 a.m. 8:00 p.m. Tuesday, Wednesday, Thursday, Friday and Sunday 9:00 a.m. -` 5:00 p.m. Saturday CLOSED Monday, except Holidays 2. The locker facilities will be open to members beginning Memorial bay. Operat- ing hours will be: 7:00 a.m. - dark Seven days a week 3. The Club House facility will be available for rental by Members or Non-members for private parties or events through application to the Sports Core Manager. Prior to Memorial Day the facility will be available for rental any day for the following fee: a) Cleaning performed before and after, no kitchen use $ 70 Resident $140 Non-resident b) Gleaning performed only after, no kitchen use - $ 35 Resident $ 70 Non-resident c) Kitchen use surcharge $75 d) Catered events $200 Resident $300 Non-resident 1,5(78 I _Revised 1/17/78 - Revised 1/19/=7 8 8. , After Memorial Day the facility will be available for rental on Saturday after 5:00 p.m. for the following fee: a) $150 Members or Residents b) $250 Non-residents Persons renting the Club House facility for a catered meal or private party with catered food shall use a caterer who has been approved by the Club Manager. Any expenses incurred in conjunction with a Club House facility rental shall be charged to the persons renting the facility, in addition to the prevailing Club House rental fee. 4. Club House food service facilities shall be available to Family, Individual, and Social Season Members and their guests beginning Memorial Day as follows: Barbecue: Seven days a week 11:00 a.m. - 7:00 p.m. Bar Service: Tuesday through Friday, $ Sun. 12:00 noon - 8:00 p.m. Saturday 12:00 noon 5:00 p.m. Luncheon Service: Tuesday through Sunday 12:00 noon - 2:30 p.m. Dinner Service: Thursday, Friday, and Sunday 6:00 p.m. - 9:00 p.m. Bar and luncheon service will be available on Holidays. Reservations for groups over six persons shall be required for the luncheon and dinner service. A 15% service charge for tips and gratuities will be added to all luncheon, dinner, and bar charges. This service charge will be distributed to employees by the Club Manager on an appropriate basis. POLICIES - Swimming Pools: l. The pools will be operated beginning on Memorial Day and closing the day after Labor Day. They will be open to Family and Individual Season Members seven days a week from 1:00 p.m. to 8:00 p.m. 2. The time period from 9:00 a.m. to 1:00 p.m. will be available to Family or Individual Season Members for swimming and diving lessons from Club instructors or for the scheduling of special events. A time schedule will be established setting aside the lesson and special event time blocks. The time period from 8:00 p.m. to 12:00 a.m. will be available for private parties. 3. Anyone scheduling the pools before 1:00 p.m. or after 8:00 a.m. , except for instructional purposes, will be charged $30 per hour for their use. This fee includes the provision of lifeguards for the scheduled hours. POLICIES Tennis Courts: 1. The tennis courts may be utilized by Family or Individual Season Members. The tennis courts will be operated from May 15th through September 15th. The nets will be up and the courts open on a first-come, first-serve basis from May lst to May 15th and from September 15th to October 15th. The courts will be open seven days a week from 7:00 a.m. until dark. Tennis lessons can be scheduled through a Club instructor.