R-1495 - 09/22/2015 - POLICE DEPT. - Resolutions Supporting Documents ITEM 6.C. 1)
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AGENDA ITEM
Regular Board of Trustees Meeting
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September 22, 2015
SUBJECT: Award of Contract—Replacement Vehicle
One(1)Chevrolet Tahoe PPV Police Interceptor—Howard G. Buffet Foundation
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: Equipment Replacement(342-90200)
RECOMMENDED MOTION: I move that the Village Board waive further bidding since the
Howard G. Buffet Foundation already conducted the bid process and issue a purchase order to
Miles Chevrolet, Decatur, Illinois for one (1) 2016 Chevrolet Tahoe PPV Police Interceptor in the
amount of$39,198.00,and approve Resolution 2015-PD-VEH-PG-R-1495.
Bacl ground/History;
On July 21, 2015 police vehicle 304 was involved in a traffic crash. The officer driving the vehicle was
not responsible for the collision. IRMA declared the vehicle a total lass as a result of the collision. The
cash value of the vehicle is$27,100.This amount will be reimbursed to the Village by IRMA.
The vehicle was scheduled to be replaced in 2016 but will need to be immediately replaced based on
operational needs.
Miles Chevrolet currently has a vehicle in stock that meets our needs (see attached order form).
The replacement of any equipment within the vehicle damaged as a result of the collision will also be
reimbursed by IRMA.
Pursuant to the provisions of Section 1-7-10 of the Code of Ordinances and Compiled Statutes, the
Village is permitted to join with other agencies in order to benefit from cooperative purchasing
arrangements. If approved on Tuesday, delivery is expected approximately 30 days after receipt of order.
Recommendation:
That the Village Board waive further bidding since the Howard G. Buffet Foundation already conducted
the bid process and issue a purchase order to Miles Chevrolet, Decatur, Illinois for one(1)2015 Chevrolet
Tahoe PPV Police Interceptor in the amount of$39,198.00, and approve Resolution 2015-PD-VEH-PG-
R-1495.
RESOLUTION 2015-PD-VEH-PG-R-1495
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING
AND AUTHORIZING THE PURCHASE OF A CHEVROLET TAHOE PPV
POLICE INTERCEPTOR FROM MILES CHEVROLET
WHEREAS, the Village Police Department is in need of a police SUV to replace a vehicle that
was damaged in a collision ("Vehicle"); and
WHEREAS, the Howard G. Buffet Foundation, on behalf municipal public safety departments,
sought bids for the purchase of Vehicles and permits public safety departments to purchase Vehicles
pursuant to its bidding process; and
WHEREAS, purchasing the Vehicle through the Howard G. Buffet Foundation bid process will
likely result in significant savings for the Village; and
WHEREAS, Miles Chevrolet of Decatur, Illinois ("Miles' bid to sell a Chevrolet Tahoe PPV
Police Interceptor for a sum of$39,198.00; and
WHEREAS the Village desires to purchase the Vehicle from Miles pursuant to bid with the
Howard G. Buffet Foundation; and
WHEREAS, because Howard G. Buffet Foundation already conducted competitive bidding
processes for the Vehicle, the Village staff has recommended that the Village waive competitive bidding
and approve the purchase of the Vehicle from Miles; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the purchase of the Vehicle from Miles;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Vehicle is hereby waived in accordance with Section 1-7-4 of the
Village Code.
Section 3: Authorization of Purchase of the Vehicle. The President and Board of Trustees
hereby approve the purchase of the Vehicle from Miles for a price not to exceed $39,198.00.
Section 4: Execution of Required Documentation. The Village President and the Village
Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village all documents
necessary to complete the purchase pursuant to Sections 3 of this Resolution.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2015-PD-VEH-PG-R-1495
Approving the Purchase of
a Police Vehicle
Page 2 of 2
APPROVED THIS 22nd day of September, 2015
Gopal G. Lalmalani
Village President
PASSED THIS 22nd day of September, 2015
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
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Fax to (217) 872-2069
Miles Chevrolet has been awarded contract# HBF3628617 for the
2016 Chevrolet Tahoe PPV Police Interceptor
Base Price Equipment includes:.
Anti-Lock Front&Rear Disc Brakes. 5.3 V8 E85 Flex Fuel Engine 6-Speed Automatic Transmission Hill Start Assist.
Intermittent Rain Sensing Wipers Center Console-Delete P265/70/R17 V Rated Tires(5) Stabilitrak
Power Windows&Power Locks Cloth Front Bucket Seats 17"Painted Steel Wheels 26 Gallon Fuel Tank
HD Suspension w/Stabilizer Bar Rear Window Defogger 170 Amp Alternator Tinted Glass
Driver Pass&Side Curtain Air Bags 100 Amp Aux Power Outlets Electric Power Steering Air Conditioning
HD Black Vinyl Floor Covering Vinyl Rear Split Bench Seat Power Driver Seat Cruise Control
$33,800.00 $36,000.00 X $36,600.00
2WD Pursuit Rated 4WD Special Service 4WD Pursuit Rated
a
Police Value Package includes all of the following options for only X 2190.00
Frarne Mounted Recovery Hooks Grille Light&Speaker Wiring(6J3) Horn&Siren Wiring(6J4) LH Spotlight 6"Black
Night Saver Dome Light Headlamp&Taillamp Flasher Theft Deterrent System Locking Rear Differential
Power Passenger Seat Daytime Running Lights Off Switch AM/FM/CD w/2 USB Ports Bluetooth for Phone
Ignition Override Switch(LED) Trailer Hitch w/7 Wire Harness Full Length Running Boards Dual Isolated Batteries
High Capacity HD Radiator Rear Vision Camera w/Park Assist Full Size Spare Tire Vehicles Keyed Alike
Underbody Skid Plate Heated Power OSRV Mirrors 730 CCA HD Battery Keyless Entry(2)
HD Rubber Floor Mats(4) HD Engine&Transmission Cooler Rear Heat&AC In State Delivery
Order Additional Options X Please Check Options Desired
Engine Block Heater $ 65.00 Push Bumper $ 650.00
Carpet $ 250.00 Splash Guards Molded Front&Rear $ 245,00
X Disable Rear Door Functions $ 105.00 Aluminum Wheels Non Pursuit Only) $ 600.00
Extra Ke $ 40.00 Remote Start $ 170.00
Additional Remote Package $ 65.00 Body Side Moldings $ 250.00
Ground Studs Rear Auxiliary $ 75.00 Max Trailerin Package $ 570.00
X Auxiliary Speaker Wiring $ 52.00 Undercoating—Sound Shield $ 199.00
Power Adjustable Pedals $ 130.00 X Delete DRL&Automatic Headlamps $ 1.00
Driver Alert Pk includes Pwr Ad'Pedals $ 750.00 Delete Spotlight $ -85.00
X Bucket Seats w/Factory Console $ 250.00 Illinois Title&Municipal Police Plates $ 105.00
Administrative Package:Deletes Spotlight,Override&Flasher-Adds:Carpet,Bucket Seats&Factory Center Console $ N!C
Exterior Colors: X Black _ Silver —Champaign
(Interiors are Black) _White —Tungsten ^Victory Red ($495.00 Extra)
BILL/SHIP TO:
City, County or Village of: Gt? ( X Tax Exemption#E 996-7——43
Address: ()(��� (' � �[ City: C� State= - Zip:
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Contact Person:1S(;yYI i(� L !_C Phone LJ 1 7 Fax: C1� "J((��" /f�.
Per Vehicle Price w/Options$ 39,198.00 Quantity:1—Total Order Amount:$
Tom Wene - Fleet Operations Miles Chevrolet 150 W Pershing Road Decatur, IL 62526
(217) 872-2070 Fax (217) 872-2069 EMAIL twene @vtaig.com