S-944 - 06/29/1999 - IDOT - Ordinances Supporting Documents Dapee mut L ocad Agoncy S
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iLocat A eras T►3e of System*Transfer
M! uricipaGty: Oak Brook Type t V Type 2
Township/Road District: From:State Highway System From: Local Highway System
County: DuPage To: Local Highway System To:State Highwwy System
I I
Indicate Type of Systems Transfer:Type I
This agreement is made and entered into between the above local agencv, hereinafter referred to as"LA",and the State of
Illinois, acting by and through its Department of Transportation, hereinafter referred to as"State",to transfer the jurisdiction of
the designated location in the manner indicated above under Type of Systerns Transfer. j
Location Description
Name York Road Route FAU 2678 Length KM `gJN— miles)
Termini From south abutment of the first bridge over the ToHwa north of 22nd Street to the northern Villaqe limits
(approximatetv 162 feet north of Harger Road).
This transfer ® does 0 include the bridge decks of the two structures carrying York.Rd. over the Tollways.
WHEREAS, the authority to enter into this contract is granted the STATE by Section 4409 of the Illinois Highway Code and
the authority to make changes in the State Highway System is granted the State under Section 2-101 of the Illinois Highway
Code.
Include for Municipalities Only
WHEREAS, the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of
the Illinois Kghway Cade
NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the
transfer of the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No. 1
and a copy of the ordinance as Addendum No. 2,and
Include for Counties Only
WHEREAS, the authority to make changes to the County Highway System is granted to the County by Section 5-105 of the
Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing foi-the transfer of
the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No, 1 and a copy of
the resolution as Addendum No. 2, and
Include for Township/Road Districts Only
WHEREAS, the authority to make changes to the Township/Road District System is granted to the Highway Commissioner
under Section 6-201.3 of the Illinois Highway Code and said Highway Commissioner shall attach hereto and make a part
hereof a copy of a location map as Addendum No. 1, and
IT iS MUTUALLY AGREED,that this jurisdictional transfer will become effective 21 calendar days after the execution of this
agreement. I�
Supplements II
Additional information anti/or stipulations, if any,are hereby attached and identified below as being a part of this agreement
Supplement ------
(insert supplement numbers of letters and page numbers,if applicable.)
1,
APPROVED APPROVED STATE OF ILLINOIS j
DEPARTMENT OF TRANSPORTATION
/., '-1
Name: Karen M. Bushl—— By 02Al2A D'
irector oo igtt��"
Vill a President Date
Title: �,,,,._.. ,....,..,...._...... � ...�...,._.,.�...
Chairman County€ioardlMoyorNiHage Preald ent/etc.
Si *LA-
f�natUfl� _
DLR 1601 (Rev. 5197) a:%"ntwpztstoa .doc '
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VILLAGE OF OAK BROOK
1200 OAK BROOD ROAD
OAK BROOK, ILLINOIS 60523.2255
PHONE: 630 99 .,OM
FAX: 630 9+30-08761
June 3, l N9 W E a S i T E: www.oak-brwk.or%
MEMO TO: President and Board of Trustees
FROM: Dale L.Durfey,Jr.,P.E.,Village Engineer
SUBJECT.- 22nd Street/York Road - Jurisdictional Transfer
RECOMMENDAMON: That the President and Village Board approve:
t. The"Local Agency State Agreement for Jurisdiction&]Transfer"for York
Road, i
for 22nd
2. The"Local Agency State Agreement for Jurisdictional Transfer"
Street,
3. The attached two Village ordinances regarding same.
On June 24, 1998,Village Manager Veiteh executed the attacked Letter of Intent regarding&Z following:
1. Transferring from IDOT to the Village that section of York Road from the south abutment of the f rst
bridge over the Tollway north of 22nd Street to the northern Village limits.
2. Transferring from the Village to IDOT that part of 22nd Street from Route 83 to Clearwater Drive.
3. Various other appurtenant provisions.
Please also refer to Steve's memo to you regarding the long history of this subject.
Since that time, staff has been negotiating with IDOT to generate the necessary agreements in order to
consummate the jurisdictional transfers and the attached documents are the culmination of those
negotiations. These documents are:
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York Road Transfer
I. "Local Agency State Agreement for Jurisdictional Transfer" which covers item 1 above. Its attached 1
map further delineates this area.
2. Village Ordinance providing for the addition of York Road to the municipal street system effective 21 I!
calendar days after execution of the Agreement by the State but not before the State accepts the
22nd/York improvements.
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22nd Street Transfer
1. "Local Agency State Agreement for Jurisdictional Transfer" which covers item 2. Its attached map
further.delineates this area. I,
2. Village Ordinance providing for the deletion of 22nd Street from the municipal street system effective
21 calendar days after execution of the Agreement by the State but not before the State accepts the
22ndN,ork improvements,and that the Village will maintain 22nd Street from April I to October 31 of
eseh year.
3. Supplement A which lists additional conditions concerning the 22nd Street transfer including traffic
signal cost responsibilities.
4, Supplement B (Municipal Maintenance Agreement) which also lists additional conditions including
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that[DOT will pay the Village$9,186 for maintaining 22nd Street.
S. Supplement C which details the annual maintenance costs which MOT pays to the Village for the seven
months that the Village maintains 22nd Street.
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liy su mittcX.1,
Bate L.Durfey,Jr.,P.E.,
Village Engineer
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22yk juris transfer 3 pbt
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't of Tr o[Lduun
Division of Highways/District 1
201 West Center Court/Schaumburg,Illinois 50196-1096
May 11, 1998 ►� „ r-"°.-@_°�'
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Ms.Karen M.Bushy . � . r Ye r
President
Village of Oak Brook
1200 Oak Brook Road
Oak Brook,IL 60521-2255
Dear Ms. Bushy:
This letter will serve as a Letter of Intent between the Village of Oak Brook and
the Illinois Department of Transportation for the maintenance and jurisdictional j
transfer of Vo Street and York RovA
The elemenis of this proposal are as follows:
The Illinois Department of Transportation will assume maintenance and
jurisdiction of 22"d Street between Illinois Route 83 and Clearwater Drive. i
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The Village of Oak Brook will assume maintenance and jurisdiction of York
Road from the northern Village limits, approximately 162 feet north of
Hang�Road,to the south abutment of the first bridge over the Tollway north
of 22 Street, including current IDOT responsibilities for the two structures
carrying York Road over the Tollways. Those responsibilities are the
maintenancr and jurisdiction of the bridge decks. The portion of York Road
from the south abutment of that structure to 2,278 feet south of the centerline
of 22"Street will be tzransfemed to the Village upon completion of the York
Road at 22d Street intersection improvement.
• The Village of Oak. Brook would be responsible for routine maintenance of
22nd Street east of Illinois Route 83 within the Village limits,under the terms
of a Municipal Maintenance Agreement, for the months of April through
October. The compensation to the Village would be 35% of the normal
compensation called for in a twelve (12) month agreement. Attached is a
sample of such an agreement.
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A IDOT will be responsible for routine maintenance of 22"d Street east of
Illinois Route 83 within the Village limits for the months of November �II
through March.
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77777717 7777"
Ms. Karen M.Bushy
May 11, 1998
Page Two
IDOT will maintain the traffic signals along 22nd Street within the limits of
the jurisdictional transfer. .Maintenance and energy costs associated with
these traffic signals will be divided per current IDOT policy. The Village of
Oak Brook will either gain the approval of the private sector for its financial
responsibilities or will be responsible for the private sector`s portion of the
costs.
The breakdown of these costs is as follows:
LOCATION
N>AIWEIVANCE ENERGY
COSTS COSTS
Oak Brook Shopping.Center West 100%Local 1 000/a Local
Oak Brook Shopping Center East 100x/0 Local 100%Local
Spring Road 500/6 State 1000/0 Local
5001*Local
McDonalds Drive 50a/a State 100010 Local
50a/0 Local
Jorie Boulevard/Enterprise 500/a State 1000/0 Local
50a/a Local
a By assuming maintenance and jurisdiction of 22nd Street between Illinois
Route 83 and Clearwater Drive, IDOT becomes partially responsible for
future capacity improvements including the widening/reconstruction of the
22nd Street Q I-88 structure, which has been estimated by Bollinger Lath '
and Associates to cost $12 million. The Village of Oak Brook agrees to
participate to the extent of 1/3 of the future constructioa costs associated
with the improvement of this structure to provide additional capacity on 22Ad
Street. The Village may transfer its 113 share to another agency upon
agreement with that agency and notification to our Department.
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Please review this proposal, sign on the appropriate line below and return this
original to our office. Upon receipt of your concurrence, we. will begin
preparation of the required agreement to effect these transfers.
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I,I ,
Ms.Karon M.Husby
may 11, 1998
Wage'Throe II
If you have any questions or need additional inl'oimation, please contact me or
Mr.Roger Valente.,Ama Programmer,at(847)7054078.
Very truly yours,
A4--, r
Co�P.KoE..,,P.E.
District Engineer _
Concur r
Do Not near it
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VILLAGE OF OAK BROOK i
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS 60523-2255
PHONE: 630 990-3000
FAX: 630 990-0876
MEN RA N ID lU M W E B S t T E: ttntnv.oak-brook.org
(DATE: June 3, 1999
TO: Village President and Board of'Trustees
FROM: Stephen B. Veitch,Village Manag
SUBJECT: 22nd Street(York Road Jurisdictional Transfer
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Some members of the Board will recall that a little over four years ago, the Village proposed a
jurisdictional "swap" to IDOT under which IDOT would re-assume jurisdiction and maintenance
responsibility for 22nd Street between Route 83 and Clearwater Drive (and retain jurisdiction over
22'Street from Clearwater east to I-294) in exchange for the Village's agreement to assume same
for York Road from the north end of the 22nd/York intersection project(the Village having already
agreed to accept York Road within the project limits) to the north corporate limits just north of
Harger Road.
Last June, the Village executed a letter of intent with IDOT, which led to preparation of formal
agreements to accomplish the transfer. Earlier this year, we agreed to try to time the transfer to
occur concurrent with completion of the intersection project and the transfer of York Road within
the project. Since it has been some time since we have reported to the Board on this subject, and
since several present Trustees were not serving when this initiative got its start, a review of the j
background is in order.
Our principal motivation when we proposed the exchange early in 1995 was to avoid the costs of
adding staff and equipment in the Public Works Department which would result from assuming
maintenance responsibility (particularly snow removal) for a significant arterial intersection (22"d
and York) and its extended approaches, on top of the long stretch of 22nd Street already maintained
by the Village. These costs were estimated inJ9,9A at over S80,000 annually. We also believed that
through this jurisdictional transfer, snow removal service in the northeast area of the Village would
be cnhanced, at no additional cost, through more efficient routing of equipment.
If
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Village President and Board.of Trustees
June 3, 1999
Page 2
IDOT was receptive to our proposal since the only segment of the 22"1 Street-Butterfield Road
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corridor not under State jurisdiction is the Route 83 to Clearwater Drive segment in Oak Brook.
However, as we progressed through the McDonald's agreements later in 1995 (which also
committed IDOT to negotiate with the Village toward this jurisdictional transfer) and into the draft
letter of agreement stage in the summer of 1996, two critical issues emerged. They were: (1) IDOT
insisted on having the Village perform at least some of the routine maintenance of 22nd Street even
after the transfer, pursuant to an IDOT standard Municipal Maintenance Agreement; and (2) IDOT
insisted that the Village remain committed to participate to the extent of 113 of the cost of future �I
improvements at the 22nd Streettl-88 structure(estimated total cost at least$12 Million).
Recognizing that it would be taking on more than it would give up, and in order to adhere to State-
wide IDOT policy, IDOT was firm in its resolve to delegate some routine maintenance to the
Village. The standard agreement, used Statewide and negotiated years ago with the Illinois
Municipal League, provides.limited compensation to the municipality for the services it renders.
After further discussion, we reached agreement on the modified approach reflected in the last two
buret points at the bottom of page 1 of the letter of intent and in the 22"° Street agreement. This
arrangement satisfies IDOT's objective of putting a maintenance agreement in place but also meets
our primary objective of divesting responsibility for snow and ice removal on 22nd Street. We had
always assumed that we would continue to perform right-of-way maintenance and some sweeping
along 22nd Street because of its importance to the appearance of the Village, so we do not see this
outcome as a significant concession on our part.
Initially,we sought to link the 22nd Street/1-88 improvement cost sharing issue to acceptance of the
The Village had recently
Harger Road bridge over Salt Creek from the Toll Highway Authority g y Ii
8 g �
declined to accept ownership of the bridge. Informal conversations then indicated that the Authority
was so desirous of divesting such "off system" facilities that it might entertain the idea of
participating in future improvements at the 22nd Street/I-88 structure in exchange for an agreement
with the Village on the Harger bridge. We made that proposal to the Authority's chief engineer,but
were not entirely successful. The best indication we were able to obtain was an oral representation '!I
that the Authority would probably participate in the improvement when the time came. We kept the
door open by negotiating into the letter of intent with IDOT the right to transfer the local share to
another entity.
Since the letter of intent was executed last June 24, the'Poll Authority has made it very clear that it
will not issue a permit to the Village for a bike path on the Harger Road bridge pursuant to a general
policy concerning such permits or. the tollway "system". The Authority's real desire, of course, is
for the bridge to cease to be a part of the system, in which case the owner of the bridge (i.e., the
Vill-.ge) can permit what it wants. Based on a similar"we'll do our job, you do yours"philosophy,
we have continued to argue that Toll Authority participation in the 22nc1 Street/1-88 improvement
was appropriate. i
Village President and Board of Trustees
June 3, 1999
Page 3
Pursuant to the same philosophy, we have continued to argue to ID®T that the 220d Street11-88
structure is not a local facility and is properly a responsibility of the State (with or without
participation from the Tail Authority). Perhaps as a result of those efforts, the transfer agreement
for 22'Street does not include a provision regarding cost sharing for that project.
Finally, Governor Ryan this Spring proposed, and the General Assembly approved, a massive State
spending program focussed in part on transportation infrastructure. The Village has strenuously
encouraged inclusion of the 22nd Street Strategic Regional Arterial project in the program and
definition of that project to include the 22'Street/1-88 structure. It is not yet entirely clear how that
project is treated in the Illinois FIRST program, but we belir:ve it is in the best interests of the
Village to complete the jurisdictional transfer agreements-as soon as possible and concurrent with
the firiai acceptance of the 22"Nork intersection prrajcmt(expected around the end of this month) in
order to reinstate 22nd Street as part of the State system.
It is important to remember that even if the State (either on its own or together with the Tollway
Authority) does not ultimately step up to the viaduct improvement in its entirety, this transfer is an
extremely advantageous move for the Village. Our major street maintenance responsibilities are
reduced very substantially by the exchange, especially in terms of snow and ice removal. The
Village's fixture obligations for the costs of major improvements are reduced by many millions of
dollars. I
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Accordingly, I recommend that the Village proceed at this time with the jurisdictional transfer
agreements. In the near future,we will recommend acceptance of the Harger Road bridge from the
Toll Highway Authority in order to move the safety pathway project forward.
Please let me know if you have any questions concerning this matter.
f,
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The Illinois General Assembly has mandated that the Village adopt
an Act with ambiguities
end inconsistencies, which make compliance
with the Act difficult. Hopefully, municipalities across the State will
reintroduce their efforts to have the General Assembly clarify the Act,
so that Illinois municipalities will have clear and unequivocal ethical
procedures and rules that will control their conduct.
Motion by Trustee Caleel, seconded by Trustee Craig, to appoint the
Village Clerk to serve as the ethics officer of the Village. VOICE
VOTE: Motion carried.
Motion by Trustee Caleel, seconded by Trustee Craig, to pass
Ordinance 1999-GBA-G-635, "An Ordinance Prohibiting The
Solicitation And Acceptance Of Gifts And Adopting The State Gift
Ban Act (5 ILCS 42511 ET.SEQ., P.A. 90-737),,, as presented and
waive the full reading thereof. ROLL CALL VOT ;.:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
3) ORDIN�4,NCE 1999-ST IT-S 944 AN ORDINANCE ADDING ORD.x,999-ST_JT
A CERTAIN PORTION OF YORK ROAD TO THE S-944 ADDING
MUNICIPAL STREET SYSTEM OF THE VILLAGE OF OAK CERTAIN PORTION
BROOK, ILLINOIS: YORK ROAD TO THE
MUNICIPAL SIRE
4) ORDINA—E_ 1999-STJT-S-945 AN ORDINANCE SYSTEM
ORD.1999-ST-JT
DELETING A PORTION OF 22ND STREET FROM THE s-945 DELETING
MUNICIPAL STREET SYSTEM OF THE VILLAGE Or OAK PORTION OF 22ND
BROOK.ILLINOIS: STREET FROM THE',
MUNICIPAL STFtE
On June 24, 1998,Village Manager Veitch executed a Letter of Intent SYSTEM
regarding the following:
I
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1) Transferring from the Illinois Department of Transportation
(IDOT) to the Village that section of York Road from the south
abutment of the first bridge over the Tollway north of 22nd Street
to the northern Village limits.
2) Transferring from the Village to IDOT that part of 22nd Street
from Route 83 to Clearwater Drive.
3) Various other appurtenant provisions.
VILLAGE OF OAK. BROOK Minutes 6 of 17 June 8, 1999
xy� '
Since that time, staff'has been negotiating with IDOT to generate the
necessary agreements in order to consummate the jurisdictional
transfers. These.jurisdictional transfer documents arc:
York Road Transfer
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1) "Local Agency State Agreement for Jurisdictional Transfer"which
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covers item 1 above.
2) Village Ordinance providing for the addition of York Road to the 1
municipal street system effective 21 calendar days after execution
of the Agreement by the State but not before the State accepts the
22nd/York improvements.
22nd Street Transfer
1) "Local Agency State Agreement for Jurisdictional Transfer"which
covers item 2.
2) Village Ordinance providing for the deletion of 22nd Street from
the municipal street system effective 2 calendar days after'
execution of the Agreement by the State but not before the State
accepts the 22nd/York improvements, and that the Village will
maintain 22nd Street from April I to October 31 of each year.
3) Supplement A which lists additional conditions concerning the
22nd Street transfer including traffic signal cost responsibilities,
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4) Supplement B (Municipal Maintenance Agreement) which also
lists additional conditions including that IDOT will pay the Village
$9,186 for maintaining 22nd Street.
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S) Supplement C which details the annual maintenance costs which
IDOT pays to the Village for the seven months that the Village
maintains 22nd Street.
Motion by Trustee Caleel, seconded by Trustee Kenny, to pass
Ordinance 1999-ST-JT-.S-944, "An Ordinance Adding A Certain
Portion Of York Road. To The Municipal Street System Of The
Village Of Oak Brook, Illinois", as presented and waive the full
reading thereof, and approve the "Local Agency State Agreement for
Jurisdictional Transfer" for York Road and direct, the Village
President to affix her signature thereon. ROLL CALL VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, McInerney and
Savino.
VILLAGE OF OAK BROOK Minutes 7 of 17 June 8, 1999
e_.. ..a.. ,7.nom
Nays: 0 - None.
Absent: 0 _ None. Motion carried.
Motion by Trustee Caleel, seconded by Trustee Kenny, to pass
` Ordinance 1999-ST-JT-S-945, "An Ordinance Deleting A Portion Of
22nd Street From The Municipal Street System Of The Village Of
Oak Brook,Illinois", as presented and waive the full reading thereof;
and approve the "Local Agency State Agreement for Jurisdictional
Transfer"for 22nd Street and direct the Village President to affix her
signature thereon. ROLL CALF VOTE:
Ayes: 6 - Trustees Butler, Caleel, Craig, Denny, McInerney and
Savino.
Nays: 0 - None:.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS: AWARD OF CONTRA
1) FIRE ENGINE UNIT#915 REFURBISHING: FIRE ENGINE j I
UNIT #915 j
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The Village Board, at its May 25, 1999 meeting, authorized staff to REFURBISHING
negotiate a price for refurbishing and repainting the 1990 E-One
Engine Unit#915 with Mid-America Truck and Equipment Co., Inc.
The requirement to advertise for competitive sealed bids was waived
so that the original manufacturer could perform the proposed repairs,
modifications and paint work. Staff was able to negotiate a better
warranty (three (3) years for both paint and modifications) from the
manufacturer than would have been possible from a different
company.
The total cost to refurbish and repaint Engine 915 will be $36,150,
including $4,500 credit for corrosion damage that was out of
warranty. The cost exceeds the budgeted amount because the
following two (2) additional items were added after the budget
process:
A licensed and bonded driver from Mid-America will be li G
provided to deliver the Village's vehicle to the factory in Ocala,
Florida and then to return it after the work is completed. Staff'
recommends this option in lieu of the more costly alternative of
paying overtime and travel expenses for a firefighter to deliver
and pick up the vehicle;and
The installation of additional warning lights on the rear
compartments to enhance emergency scene visibility from the
rear of the vehicle.
V►LLAGE OF OAK.BROOK Minutes 8 of 17 June b, 1999
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Division of Highw&ys/District 1
2ol west C-ater Court/Schaumburg,Illinois 601 W1 ON
December 6, 1999
Notification: Date of Jurisdictional Transfer
State-Village of Oak Brook Agreement
DuPage County
FAU Route 2678
Ms.Karen M.Bushy
Village President
Village of Oak Brook
1200 Oak Brook Road
Oak Brook,IL 60521-2255
Re: Jurisdictional Transfer-York Road from the south abutment of the first
bridge over the Tollway north of 22nd Street to the northern 'Village
limits(approximately 162 feet north of Larger Road).
Bear Ms.Bushy:
In accordance with the terms of the attached agreement executed on.June 29,
1999, and the amendment of the aforementioned agreement dated November 3,
1999 the transfer of highway jurisdiction from the State of Illinois to the Village
of Oak Brook is confirmed to have occurred on November 23, 1999. A map is
attached showing the location for the above referenced highway.
If you have any questions or need additional information, please contact me or I
Mr.Jacek TysAdewicz,Bureau Chief of Maintenance,at(847)705-4162.
Very truly yours,
�4n P. Kos,P.E.
District Engineer
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cc: Mr.Gary King,County Clerk/DuPage County
Mr. Charles F. Tokarski,County Engineer/DuPage County Hwy, Dept.
Ms.Linda Gonnella,Village ClerkNillage of Oak.Brook
Mr.Michael J.Meranda,Supt. of Public Works/Village of Oak Brook
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Jurfadi sl Tmsn r
Local Agency Type of Sys ems Tra nsffer
Municipality: Oak Brook Type 1 Type 2
Township/Road District: From: State Highway System From: Local Highway Syste
County: DuPage To: Local Highway System To:State Highway System
Indicate Type of Systems Transfer:Type i
This agreement is made and entered into between the above local agency, hereinafter referred to as"LA", and the State of
Illinois, acting by and through its Department of Transportation,hereinafter referrer:to as"State", to transfer the jurisdiction f
the designated location in the manner indicated above under Type of Systems Transfer.
Location Dlescription
Name York Road Route FAU 2578 Length X54 KM ( 0-M nail s}
Termini From south abutment of the first brill a over the T north of 22nd Street to the northern Y e limits
a roximate 182 feet north of Ha er Road).
This transfer 0 does p include the bridge decks of the two structures carrying York Rd.over the Tollways.
WHEREAS, the authority to enter into this contract is granted the STATE by Section 4-409 of the Illinois Highway Code and
the authority to make changes in the State Highway System is granted the State under Section 2-101 of the Illinois Highway
Code.
Include for MunicipalMes Only
WHEKEAS,the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of
the Illinois Highway Code
NOW THEREFORE IT IS AGREED that the corporate authodty of said municipality will pass an ordinance providing for the
transfer of the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No. 1
and a copy of the ordinance as Addendum No.2,and
Include for Counties Only
WHEREAS, the authority to make changes to the County Highway System is granted to the County by Section 5-105 of the
Illinois Highway Code. w
NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing for the transfer of
the above location and shall attach hereto and make apart hereof a copy of a location map as Addendum No, 1 and a copy f
the resolution as Addendum No. 2,and
Include for TownshipJRoad Districts'Dryly
WHEREAS, the authority to make changes to the Township/Road District System is granted to the Highway Commissioner
under Section 8-201.3 of the Illinois Highway Code and said Highway Commissioner shall attach hereto and make a part
hereof a copy of a location map as Addendum No. 1, and
IT IS MUTUALLY AGREED, that this jurisdictional transfer will become effective 21 calendar days after the execution of this
agreement.
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Supplements t
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Additional information and/or stipulations, if any,are hereby attached and identified below as being a part of this agreement
Supplement II
(insert supplement numbers of letters and page numbers,if applicable.)
APPROVED APPROVED STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
Name: Karen M. Bushy By
t)irertor o ig.
Title;
Village President
-�----- --�.—...�,.. _,�.�..-._._._._ Bate -4
Ch uman County BoardtMayorlVillage Preaident/ste.
Signature «�zt.
SLR 1601 (Rev.5/97) s:V*n*pZ8108 1,doc��
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Jurisdictional
Local T
Local A enc 'i'ype of S stems Transfer
Municipality: flak Brook Type t � Type 2
Township/Road District: From:State Highway System From: Local Highs w/System
County: DuPage To: Loral Highway System To:State H' hway System
_ indicate Type of Systems Transfer:Type 2
This agreement is_made and entered into between the above local agency, hereinafter referred to as'LA .and the State of
Illinois, acting b and through its Department of Transportation, hereinafter referred to as"State",to transfer the judsdkftn of
the designated by in the manner indicated above under Type of Systems Transfer.
Location Description
Name 22nd Stmet Route E6U 1453 Length ,,�.gg_, KM ( ..127_ miles)
Termini East edge of pavement of Illinois Route 83 to west ed a of vement of Clearwater Drive
This transfer ® does p does not include Structure No. 022-0084(22nd Street over Salt Creek)
WHEREAS, the authority to enter into this contract is granted the STATE by Section 4-409 of the Illinois Highway Code and
the authority to make changes in the State Highway System is granted the State under Section 2-101 of the Illinois Highway
Code.
Include for Municipalities Only
WHEREAS, the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of
the Illinois Highway Code
NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the
transfer of the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No. 1
and a copy of the ordinance as Addendum No.2,and
Include for Counties Only
WHEREAS,the authority to make changes to the County Highway System is granted to the County by Section 5-105 of;he
Illinois Highway Code.
NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing for the transfer of
the above location and shall attach hereto and make a part hereof a copy of a location map as Addendum No, 1 and a copy of
the resolution as Addendum No.2,and
Include for Tow,nshipfRoad Districts Onty
WHEREAS, the authority to make changes to the TownshipfRoad District System is granted to the Highway Commissioner I'
under Section 6-201.3 of the Illinois Highway Code and said Highway Commissioner shall attach hereto and make a part
hereof a copy of a location map as Addendum No. 1, and
IT IS MUTUALLY AGREED,that this jurisdictional transfer will become effective 21 calendar days after the execution of this
agreement.
Supplements
Additional information and/or stipulations, if any,are hereby attached and identified below as being a part of this agreement
Supplement A. B 6 C
(Insert supple m n t numbers of letters and page numbers if applicable.)
APPROVED APPROVED STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATiON
Name: Karen M. Bushy By LI -
Director of WWARVi
'title: Village President Date -Chairman County Boand/MayorNillage Presidentfatc,
Signature
BLR 1901 (Re , f9T) s-VenWp2W24 t1doc~ �
Y 77
Oak Brookn nd Street 4
DuPage County
S�F.LF �iZ.d
MIS MUTUALLY ArTRF_ED°
1. Supplement B,paragraph seven is revised to read as follows:
The Corporation agrees grew that it will not terminate this agreement once it is °xecuted.
However, the Department may at its discretion release the Corporation from the
agreement after. 90 days written notice of intent from the Department.
2. STATE will maintain the traffic signals along 22nd Street within the Kinits of the
jurisdiction transfer. Maintenance and energy costs associated with these traffic
signals will be divided per current STATE policy. The Village of flak Brook will
either gain the approval of the private sector for its financial responsibilities or will be
responsible for the private sectors portion of the costs.
The breakdown of these costs is as follows:
LOCATiQ�N. NtAIl�I'�'JENANCE . XNERGY COSTS
C+I.IOSTS
Oak Brook Shopping Center West 10001*Local. 100%Local
Oak Brook Shopping Center Fast 100%Laval 100%Local
Spring Road 50.10 State 100%Local
5001*Local
McDonalds Drive 50016 State 100%Local
50%Local
Jorie Boulevard/Enterprise 5001*State 100%Local
50%Local
The Department of Transportation retains the right to control the sequence and timing of
the traffic signals.
3. It is further agreed that the signals shall be maintained to at least a Level of
Maintenance II as specified in the attached Exhibit"A"made a part hereof.
4. The parties hereto agree that the traffic signal maintenance and energy provisions of
this Agreement shall remain in effect for a period of twenty(20)years from the date
of its execution or so long as the traffic signals covered by the terms of this
Agreement or any Amendment hereto remain in place either in their current or some
modified configuration,whichever is the shorter period of time. Such an effective
term shall apply unless otherwise agreed in writing by the parties hereto.
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-77- 7 r,�
LEVEL. II
The maintaining agency agrees to.
1. Patrol the traffic control signal system a minimum of once every two (Z)
weeks and replace burned out lamps or damaged sockets as may be required.
The reflector and lens should be cleaned each time a lamp is replaced.
2. Keep signal posts, controller pedestals, and foundations in alignment at
all times.
3. Keep signal posts and controller pedestals tight on foundation.
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4. Keep signal heads and controller cabinets tight on their pedestals and
properly adjusted.
5. Keep detector equipment in proper working order at all times.
6. Check the controllers, relays, and detectors at least once every month to
ascertain that they are functioning properly and make all necessary repairs
and replacements.
7. Furnish and install temporary controller whenever necessary.
8. Keep interior of .p4 roller cabinets in a neat condition at all Limes.
R. Remove to clean and overhaul the controllers, relays, special auxiliary
control equipment, and time clock once a year or more often if necessary.
A record tag shall be attached to each controller on which the date of over-
haul or other service work shall be indicated.
10. Replace burned out fuses.
11,. Clean reflectors, lenses, and lamps once every six (6) months.
h.
12. Repaint all signal components exposed to weather at least once every two
(2) years.
13. Group relamp traffic signal heads at the expiration of the average rated
lamp life.
14. Repair or replace any and all equipment damaged by any cause whatsoever.
�I15. Be responsible to make recovery for damage to any part of the installation
or systems from the party causing the damage.
16. Place a stop sign on each approach to the intersection as a temporary means
of regulating traffic whenever repairs at a signalized intersection require I i
that the controller be disconnected. .
17. Respond to emergency calls from authorized parties twenty-four (24)
hours a day, including Saturdays, Sundays, and holidays. Controller I .
failure, lights out, knockdowns, or two (2) red lights out at an
intersection are considered. emergencies.
18. Provide the DEPARTMENT the name, address, and telephone number of at
least two persons who will be Availabld for mergency repair of the I
traffic: signals and keep the DEPARTMENT inf'ormtd of any changes of stame.
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. � 4gratiiarnont faHr
Of f Municipal Stmeu
THIS AGREEMENT,made and entered by and between the
referred to as the"Departrnenr and the V - Departrnent of T h�
ugage 0E Oak Brook a municipal corporation oryt x1s#rrrg urrda..Ki by virtue of tteu taws of the
State of Illinois,hereinafter referred to as the"Corporation.•
WITNESSETH,that for and in consideration of the covenants hereinafter msntlm° .fife Corporation agrees to operate mid maintain in a manner
satisfactory to the Department portions of certain streets being used as extensions or p%js Of State highways lying within the boundanse of the
Corporation beginning July 1, 1999.
This agreement maybe extended by:he Department in 7-111011th in0fements until June 30,2005 unless terminated. Such extension shall be
accampiished by a latter from the Department to the Corp and m.
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The Corporation agrees to operate and maintain the 4aefs covered by this agree1i1611t in tha bast interWA Of the people of the State of Illinois. The
portions of streets to be maintained are described on the Computation Sheet attached hereto Mild made a pant hereof.
The obligations of the Department under this agreement are srtdeject to ten"tion and cancellation in any year for which the Genera!
:Pate of iltnols fads to make an aoaquate appropriation Or reapptafxiat M to pay-3uch obligations. Assembly 0,the
Thee Department reserves the right to amend this agreement at the time of extension by the addition oc daductio11 of lane miles streets t0 be
makmtained. Such addendum must be approved and signed by both parties,
The Corporation agrees that it will not terminate this agre 1111-1t nor refuse to enter into subsequent agreements without giving the "a tine written
at least 90 days prior to such termination. If the Corporation` veS the Department written notice of intent to enter into no future agreement,the
current agreement will remain in farce for 90 days from time receO Of such n0&0- The
the agreement before the expiration Of the 90 days required the above Department may,at its discretion,release the corporation from
b}' stip:dation.
It is further understood and agreed that the Department,at its discretion.has the right to terminate this
Corporation at least 90 days prior to such t mmination. agreement by giving writer notice to he
TO Operate and maintain includes but is not limited to as routine surface and pothole repairs.temporary fuli4apth patches,expansion bump resat
011 bituminous surfaces,crack and joint sealing,cleaning and pickup,snow and ice c control and iii other routine operational Servrgs. Median
maintenance,when applicable.shall consist of sweeping,titter pickup,�and routine surface repairs.
The Corporation agrees to a permit c dolts a Openings in the curbs or pavements Of the streets covered by this agreement without thrr written approval
re the Department. Pavement cuts,curb openings,utility frames and mtrtttk*41 frames 80 grates or covers disturbed by settlement,construction or �
repair under permit are to be restored,repaired,adjusted and by the utility Owner or permit holder to the satisfaction of the
expanse to the State. Department at no
The Corporation agrees that,except in extreme emergencies;I will not undertake or authorize repairs not covered by this agreement,at the expense
Of the State,without securing the approval of the Department.
In consideration of the satisfactory maintenance and Operation of streets covered by this agreement,the Department will pay the Corporation
The ra s O nine thousand,one hundred and eighty-six dollars.to for the W seven month period covered by the agreement.payable as described below.
The rata of compensation will be adjusted annually at thce lime of renewal to reflect changes in miles maintained and exists. The cost adjustment factor
used to determine the rates of compensation will be the percent change of the Construction Cost index pubtisln-d in the Engineering Neves Record for
the preceding calendar year.
On Or about March 31,June 30,September 30 and Decemeeer 31 of each year,subject to an inspection by the Department,the Dope tenant will
aauelorize the Corporation to invoice the Department in an amount equal to 8ppr0xim8tety one-fourth of the total annual allowance stated above.
CORPORATION CERTIFICATIONS
RETENTION OF RECORDS
The COrp!,rafion shag maintain,for a minimum of S years after the completion of the agreement,adequate books,records and suppoting
dOw menle to verify the amounts,recipients and uses of all disbursements of funds passing in conjunction with the agreameret;the agrsanment and all
books,records and supporting documents minted to the agreement Shall be available for review and audit by the Auditor General;and the II
Corporation agrees to cooperate fully with any audit conducted by the Auditor General and to provide full access to all relevant materials. Failure to
makrtain the required books,records and supporting documents shall establish a presumption in favor of the State for the racroveery Of any f fte,paid
by the State under the agreement for which adequate books,records and supporting documentation era not available to support their putportect I.
dabursement
INTERNATIONAL SOYCOTI'
The undersigned cafttflas that neither 4 nor any substantially Owned affiliated oonmpany is pafticojpating or shop padicips a in an International boymn in
vin of the provisions of the U.S.Export Administration Art of 1979 or the regulations of the U.S.Dopsr of Commerce p sled
Act. under the
OPER 416(Rov.21'117)
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R •The CorPor*km tertifles that ft will not engage In 00 vstwOd mangy,dlsltribd kwk MVW16811104,P0011110MM00 WOW st s
ocaboW stance M the podormanc a of the r►pevement.
If the Corporation employs 25 or more people and the agrearnent is for 53.000 or more,the f v"ing requirements
The Corporation certifies and agrees that r will provide a drug flee wa tq lace by:
(a) Publistsing a statement:
(1) Notifying employees that the Unlawful mrMufscisus, c*On, ,possession or use of a controlled subslanca.including
cannabis,is prohibited in the Corporation's workpilm.
(2) Specifying the actions that wilt be taken against employees for violations of such prohibition.
(3) Notifying the employee that.as a condition of employmera for this ay rent,the employee wilt:
(A) abide by the terms of the statement and ,
(8) notify the employer of any trfminal drug statute conviction for a-.,oiatlw occurrig in the workplace no later amen(5)drys
after such conviction.
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(b) Establishing a drug free awareness program to inform empbyeft about
(1) the dangers of drug abuse in the workplace;
(2) the Corparation's policy of mairtairft a drug free
(3) any available drug counseling.rahabilitation and programs;and
(4) the penalties that may be imposed upon an emplwyag for drug vioktom.
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(c) Providing a copy of the statement required by subparagraph(s)to each employee engaged in the performance of the agreement and to
Post the statement in a prominent place is the wotkplam
(di) Notifying the Corporation within ten(10)days after receiving notice ureter part(l3)of paragraph(3)of subsection(a)aura from an
employee or otherwise receiving actual notice of such comtkow.
(a) imposing a sanction,or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,any employee who
so convicted,as required by section 5 of the Drug Free workplace Act.
(f? Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is required and indicating tN
a trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
AUTHORIZED SIGNATURES
IN WITNESS WHERE OF the parties hereto have caused this agreement to be executed by their duty authorized officials.
City(or Village)of State of Illinois
Department of Transportation
VILLAGE OF OAK BROOK
B
Ma�gtaprcF' Director of Hlphweys
�} I Village/ own Clerk Date .. .r._
(Municipal Beal)
I _.
surrt.re�'r.t:
• Diatict No.t '.i
STATE OF 11 R9OLS btO► Heaok ' A;
DWAR1'&UM OFTRANSFORTATION
COWWAVON U=-UUMMAl MAiT WU.NCE
For she deiiod beau !1,d 999,cGe3 Oebber St,4499 and
D�STREl1x d'0971ON5 LNDER AGREEAld a MAIM AUDVIANCE
EtTtE
t17dAL BUILT W). LLISI dd LANE ADT/ RAZE/ ADJ. tOEM $us- �
aEC11ON TtAh1E GM tN T Al.S
1 FA 131 (55&56)R-1 22nd Street )i183 137'Eta ILL 83 2Q36` S 2tj36' 6 Adj.b Me& 137 0.15 5333 C-'93 607 3.52 320.50
2 FAU 552R-3 22nd SWel 137`Eta 8.L 83 McDonalds Clove 2Q36' V 2Q36' 6 A4.to 41ad. 3151 3.58 5333 C-'93 1307 3.52 7049.17
9677
3 FAU 552 R-3 22nd Street McOonakfs Drive 290'W/o CL of 1-88 2Q24` V 2Q24' 4 Acl.to Meet. 430 0.33 8000 C-'93 660 3.52 766.66
9877
4 FA 131 552 R-2 22nd Street 290'VWo CL of 148 2913'EM CL of 1-88 2@24' S 2Q24 4 A4 to Mad. 580 0.44 am C-'93 660 312 !MM 21
5 FAU 1975-145N 22rd Street 290'Elb CL of 1-88 Ctearw.ater 2Q38' V 2Q36' 6 Adj.to Merl. 2400 273 5333 C-'93 607 3.52 _54W.03
1453
6 Mi3)M 22nd Street ILL 83 137`EJo ILL 83 S v 137 0.03 CURB MED&AN 330 3.52 34.85
7 MEDIAN 22nd Street 137'EJo 8183 McDonatd's Drive V 21' 3151 0.59 CURB MEDIAN 330 3.52 685.34
8 MEDIAN 22nd Street McDonatd's Drive 290'VWo CL of 7.W V 136' 430 0.08 CURB MEDIAN 330 3.52 9293
9 MEDIAN 22nd Street 2W VYlo CL at 1-88 290`Elo CL of t-88 S 4' 580 0.11 CURB MEDIAN 330 3.52 127.78
10 MEDwir 22nd Street 296°EJo CL of 1-88 Cbarwa ter V V-111' 2400 0.46 CURB MEDIAN 330 3.52 534.34
SUB TOTALS 8.50 Lane Mies SUS TOTAL $17.086.79
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District tto.1
STAUOf 8ARM Villsye dOdclrook
DEPARTMENT Of TL4MW il7ATMN
COA MYrATIOMRIM-A I&ULINTENANCE
for the Period bee=inS July 1.1999,tndk4 Oetob"31,1999 and
Aoril 1.2000 thouel<le,�30.2000
Qt1t1NG�'LRE£iS POxf1ONS UNDER AGREEMENT L�/lIHtY tS�111ANCE
I" TOTAL. Li aT m LENGTH LANE A=1 RATFJ ADJ. 10111E SLM-
NO- ROIILE SDCSX?NNAME f7tAht %--1 VVIDTT; BY Vb'ID'Ri LANG WCOLIM i LNITET MALT -LANE SOURCE W bR FACTOR TOTA14 TOTALS
11 FA 131 552 R-2 22nd Street CLemevr&W 350'Wo York ltd. 2Q38' S 2036' 6 A4 to Med. 778 0.88 4441 C-'93 572 3.52 1771M
12 FA 131 552R 22nd SLre@t 358`VVfo Of York Rd. 219 W/o Abut.1-88 2Q3V S 2Q36' 6 A4 to Med. 2214 2.51 4441 C-93 572 3.52 5053.73
13 TOLL. T43-C 22nd Street 21T VWo E.buL 1-St! W.Abut of 1-294 2024' T 2024' 4 Ac.to'Med. 878 0.87 5582 C-93 833 3.52 1492.87
14 TOI.L T-6-23 22nd Skeet Q 1-80 202V T 2®24' 4 Aot to Med (244') TOTALS IN ABOVE LR E ITEM
15 MEDIAN 222nd Street CkmKwMw 358'Vft of York Rd S 4' 778 0.15 CURS MEDIAN 330 3.52 17424
18 MEDIAN 22nd Street 358'VWo York Rd. 218'VWo Alwt"$ 3 4' 2214 0.42 CURB MEDIAN 330 3.52 487.87
` 17 MEDIAN 22nd Skeet 219'Wo Abut.L-W W.Abut.1-294 T 4' 878 0.17 CURB MEDIAN 330 3.52 197.47 I
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SUB TOTAL 4.80 Lane Mles SUB TOTAL AMOUNT $9,178.01
GRAND TOTAL 13.30 Lane Mlles ALL PAGES TOTAL 548245M
7 MONTH 35%AGREEMENT TOTAL 53.106.00
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C l Street .. ,
+ 4
image County S ?"4
AN AMENDMENT TO A JOINT VILLAGE-STATE AGREEMENT
FOR A JURISDICTIONAL TRANSFER PROJECT,
IN THE VILLAGE OF SOAK BROOK,
DUPAGE COUNTY,ILLINOIS
'AREAS, the Village of Oak Brook and the STATE OF ILLINOIS, acting by
and through its Department of Transportation and hereinafter referred to as the"STATE",
entered into an agreement on June 29, 1999 for a Jurisdictional Transfer of 22nd Street
from east edge of pavement of IL Rte. 83 to wmesk edge of pavement of Clearwater Drive j
and:
WHEREAS, the VILLAGE and the TTATE are desirous of updating the "IT IS
MUTUALLY AGREED" portion of*the Joint Agreement with the inclusion of item
number 6, this done in accordance with the State's policies and procedures approved
and/or required by' the United Stags Federal. Highway- Administration, hereinafter
referred to as"FHWA":
BE IT FURTHER AGREED that all elements of the aforementioned agreement
not in conflict with this ADDENDUM shall remain in full force and effect.
NOW, THEREFORE, BE IT AGREED that the"IT IS MUTUALLY AGREED„ �
portion of the aforementioned agreement is revised with the addition of item number 6 to
read as follows:
(6) The Village of Oak Brook agrees to participate to the extent of 1/3 of the future
construction costs associated with the .improvement of the 22nd Street at I-$S structure j
(ft422-9930). The Village may transfer its 1/3 share to another entity or entities upon
agreement with that entity and notification to the STATE. The Village's participation in I
these future construction costs will be reduced or waived in an amount equal to any 1
commitment of funding the Village obtains from the STATE or any other source.
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BE IT FURTHER AGREED that this AMENDMENT shall inure to the benefit of
the parties hereto,their successors and assigns.
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Village of Oak Brook
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By: 7y). ii
Village President
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Date: October 26 , 1999
STATE OF ILLINOIS,
DEPARTMENT OF TRANSPORTATION
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By:
hector of Nigh
,��•. ,
Date: 1999
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'3:Gm%Wp2%X12oakbNtWnt.dit
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