R-561 - 06/09/1992 - WATER - Resolutions Supporting Documents d :
i VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
! OAK BROOK, ILLINOIS 60521-2255
i
I
June 2, 1992 70� eyo•;oOC+
MEMO T0: Village President and Board of Trustees
FROM: Michael J. Meranda, Supt. Public Works
SUBJECT: Attached Resolutions - DuPage Water Commission Pressure
Adjusting Station Reimbursement
R,BC[11/VI1/BX That the Village President and Board of Trustees
adopt the attached r�aolutions accepting the Pressure Adjusting
Stations for purposes ;related solely to establish the full
reasonable reimbursement for pressure adjusting station construction
due under the contract with the DuPage Water Commission.
This is the second and final reimbursement request we will be submitting
to the DuPage Water Commission for the construction of our three
pressure adjusting stations.
In order to submit our reimbursement documentation, we must adopt the
attached resolutions which establishes the reimbursable amounts. As we
have encountered some difficulties in closing out both contracts, which
is normally required by the Commission prior to the Submittal of the
reimbursement request, we have been able to work with the Commission and
said resolutions are the re:cult of those communications. The
resolutions are for the sole: purpose of reimbursement and have no bearing
on the status of the project(s) . These resolutions have been reviewed
by Attorney Martens and he has found them to be in order.
Therefore, with adoption of the attached resolutions, we will submit all
the required documentation for reimbursement in the amount of
$519,804.30. Once reviewed and approved by the DuPage Water Commission
(we have already gone through a preliminary review with them) payment
will be received by late June or early July. Please see exhibit #1
which identifies both this request and our first reimbursement request.
Respectfully submitted,
Michael J."eranda
Superintendent Public Works
e
a__
RBIMBURSSMBNT PAYOUTS
FIRST FINAL TOTAL
ITEM PAYOUT PAYOUT PAYMENT
------------------------- ------------ ------------ --------------
Design Services
16a 16b $68,200.00 - $68,200.00
16c $11,430.00 - $11,430.00
Construction Cost
16a 16b $362,164.00 $318,245. 14 $680,409. 14
16c $122,001.00 $119,641.29 $241,642.29
Construction Engineering
l6a 16b - ;59,433.00 $59,433.00
16c - $18,912.00 $18,912.00
Instrumentation Service
16a 16b - $3,572.87 $3,572.87
16c - - -
------------------- ----- ------------ ------------ --------------
$563,795.00 $519,804.30) $1,083,599.30
(1) - Comprised of all Design Cost plus 55% of the construction cost.
This payment received in March of 1990.
(2) - Comprised of 45% construction costs, all construction engineering
and instrumention costs.
16a - Illinois Hydraulic - York Road Pressure Adjusting Project
16b - Illinois Hydraulic - 35th Street Pressure Adjusting Station
16c - Marino - Reservoir B Pressure Adjusting Station
Please note, we anticipated that our final reimbursement payout would
be approximately $445,000, however, with construction change orders,
additional construction engineering services, and instrumentation
services, our final reimbursement request will be in the amount of
$519,804. 30.
I�
ICU PAGE WATER COMMISSION
OW E.SUrn MEW ROAD ELMHURST, IL 001264642
(7W 534-0100 FAX:(MM 834-0120
FR"N
1 nr Jue 1, 1992
5 � ?
Mr. Michael peranda.
Public Works --
Village of Oak BenolC
1200 Oak Brock hoed
Oak am k, IL 60521-2255
Subject: Pries Adjusting Station 0 oeestructicn
Final £ DocumerYtation
Dear Mc. Neranda
A major 01.1051=10 has bean achieved this month as all DuPags Water Oomdm'c c1.
Chatter Wstamers mat the scheduled official start-up date with full take Michigan
water aervicee to their cuXt=ws May 1. we greatly eta the efforts of your
staff and their effectivuwas.
Aare arm t w new fdrso for use in the final reimb«t p Laws. The first, the
C,AT" Cw PF4ms= ADJtb1'IEIG SEATICN CJQ�STR[7tTICK CM, is a r�aplaceme:Yt
cxn-rtirctf rg a miner error on the farm fly sent.
The JW3a DT= NO. M-xx-92 is a revision to an earlier draft ra�solntian ad==apting
the pressure adjusting atatian by the customer cctn pity. We will no larger requite
prior to final. IF bl final payment to yaw Cmtractor and a cextificatian of
c agAete co@ptanca of the stations. Mm teed we will acoopt the attached form of
resolution Indicating that the customer has accepted the PA station for purposes of
finalizing the total I I monies requested. This effectivelY eliminates
our rsimburasm 1 1, procedures from holding you hostage to the contractor's pxmh
list.
Please don't hesitate to c m*zr-t this office if you have any questions. Again, we
appreciate you fins cooperation that has led to the su000ssful start-pup of our
slrstem►•
Yours very truly,
Arthur P. Malin, P.F. yr
Manager of Facilities
� k
cc: Jame J. Aolzwert, roc �I� 'Ue qr►'�ijP''�,1
Mr.
ase052802.ltr 4���°�Y
11.
ClOttt .e� !�
(NMC3PM IRS )
I!
c FICMMM cr PF&SM MUMS SML
cx � soar
in �ordamoe with the reimb�a�eesext �cu�eeErtaticn of the DuPeg�e ��'
c ,tom, (the " im-1), the ia6ersigrOa c wdgi•s fibs fatal 19010 rur-tim cost
for (the "WzV) is
I
no total cost of that put
of the Wok UAch 3s rsgsmuWa and MOSORMY for Preen
Adjustix3 Station cwotrt °n mbbmable byDcmatmdcn the
Water Pty and SaIs CmUmct is
I
signed for the ZWksw
Date:
(Seal)
BY:
Title
I4eviewe+d and c oxtified as corTect far the CQ3stamer
Date:
BY:
Title
Attests
PACM Cleric
.PM
II
i
RESOLUTION No. R-xx-42
A RESOLUTION ACCEPTING THE
PRESSURE ADJUSTING STATIONS PA-------
WHEREAS, the Water Purchase and Sale Contract between the
DuPage Water Commission (the "Commission") and its Charter
Customers (the "Contract") provides that each Charter Customer is
responsible for the siting, design and construction of pressure
increasing/reducing stations (the "Pressure Adjusting stations")
to convey water from the Commission's Waterworks System into such
Charter Customer's Unit System; and
j WHEREAS, the (V3l�a/rite of t _ is a Charter
Customer of the DuPage Mater Commission; and
WHEREAS, the Commission has paid the _t_V;l? ae/c v o
55% of the estimated construction cost for the pressure
adjusting stations PA- _ ; and
WHEREAS, the Commission requires, Alm
that the
adopt a resolution accepting the
pressure adjusting
stations for purposes related solely to
establish the full reasonable reimbursement for PA station
construction due under the Contract before the Commission Will
(Village
reimburse the /City of
1 for the remaining
unreimbursed cost of construction; and
WHEREAS, the and the
lViil ace's ,g„ city's I engineers, ,
certify that the total reimbursable construction and engineering
cost is 6(Y_xxxx.xx1 ; and
WHEREAS, the (VillaU/Gi= A* ,...> has followed
the procedures established in "Pressure Adjusting Stations
Resolution R-x-90
tsN dated February 15, 1989;
Reimbursement Documentation Requirea�en
NOW, THERB�'CRE, BE IT RESOLVED by the Mayor and Board of
DuPage County,
Trustees of the
tvi�iaae/ciiry o!
Illinois a home rule municipality in
the exercise of its home rule
powers as follows:
Tg- ONE: The foregoing recitals are incorporated
herein and made a part hereof as findings of the Board of Trustees
(Vi 1 1 a mu ty Q! 1 •
of the hereby
SECTION Two: The .hs„�..�oc•itY o
accepts pr"sure adjusting stations PA®
as being fully
completed for purposes related solely
to establishing the full
able reimbursement for PA station construction due under the
reason
Contract in accordance with the requirements Of -
This Resolution shall be in full force
and effect from and after its adoption.
AYES:
NAYS:
ABSENT:
ADOPTED this
day Of , 1990.
Mayor
ATTEST:
C er
R-Xx-92.RES
i
2
14INUTES
4. APPROVAL OF MINUTES:
Trustee Winters moved to approve the minuted waive�thh full reading
Whole Meeting of May 21, 1992 as presented
thereof. Seconded by Trustee Bartecki. VOICE VOTE: Motion carried.
Trustee Winters moved to approve the minutes of the Regular reading thereof Meeting of
May 26, 1992 as presented and waive the full
by Trustee Shumate. VOICE VOTE: Motion carried.
5. CONSENT AGEZiDA:
Trustee Payovi 5 re�1iedWorks", be removed from nthe iConsent gen�dapfor
Truck Unit
discussion.
Trustee Winters moved to approve the Consent Aigenda. Seconded by
Trustee Payovich. Rol-1 Call Vote:
Ayes: 4-Trustees Bartecki, Payovich, Shumate, and Winters.
Nays: O-None.
Absent: 1-Trustee Skinner. Notion carried.
A. AUTHORIZATION TO REJECT BIDS AND REQUEST, Lug mod, N shin an& 1992 CHIP A&DTI
SEAL PROJECT NO 92 1119 (Wennes Court,
Strest Wood Road Acorn Hill Lane Bath & Tennis Drive Hunt Club Ste, PROJECT
Lane Hunt Club Drive Cooli a Street Grant Street Lincoln
'i Road white Oak Lane 35th Street west of Adams Road Glendale
f Avenue from Madison Street to Nashinatan Street): APP S
omnibus Vote.
C. DU PAGE WATER COMMISSION PRESSURE ADJUSTING STATION REA+lBURSEMENT: DWC PRESSURE
� ADJUSTING STN.
RESOLUTION N0. R-561 A RESOLUTION ACCEPTING THE ASSURE RES. R-561
ADJUSTING STATIONS PA-16A AND 16B: Approved =ids Vote.
2. RESOLUTTON NO. R-562 A RESOLUTION ACCEPTING THE PRESS !tES. F.-562
ADJUSTING STATION PA-16C: Approved Omnibus Vote.
D. ORDINANCE NO. S-739 AN IN
ORDANCE ASCERTAINING THE pREVAILING RATE ORD. S-739
OF WAGES FOR RERS WORKMEN AND MECHANICS EMPLOYED IN PUBLIC PRE. RATE OF
WORKS IN THE VILLAGE OF OAK gR00K DU PAGE AND COOK COUNTIES WAGES
ILLS g: Approved Omnibus Vote.
PAYOUTS:
E. PAS S:
1. JAMES J. BENES & ASSOCIATES - PAYOUT 9 - 1991 PAVING BENES-1991
PROJECT No. 91-1106: Approved Omnibus Vote. PAVING PROJECT
2. BRADLINK - PAYOUT 2 & FINAL - RESERVOIR B - LANDSCAPING: RRADLINK
Approved Omnibus Vote.
VILLAGE OF OAK BROOK Minutes 2 June 9, 1992
I