R-1225 - 01/22/2013 - LIBRARY - ResolutionsRESOLUTION 2013- LY -PG -R -1225
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND
AUTHORIZING THE PURCHASE OF LIBRARY MATERIALS FROM AUTHORIZED DISTRIBUTORS
WHEREAS, the Village purchases materials for the Village Library, including bound books, audio
books, DVD's, and CD's (collectively, "Library Materials "); and
WHEREAS, on behalf of Illinois municipalities, the Illinois State Library System collectively
negotiates for substantial discounts off of the retail price for the purchase of bound books ( "Purchasing
Program "); and
WHEREAS, the Illinois State Library System has designated Baker & Taylor and the Brodart
Company as distributors of bound books; and
WHEREAS, the Village would receive a larger discount for purchasing bound books from Baker &
Taylor and the Brodart Company though the Purchasing Program than it would if the Village put the
purchase order out to bid; and
WHEREAS, Recorded Books, LLC, Random House, Inc., AudioGo, Midwest Tape, the Brodart
Company, and Cabreana Audio Group are the sole source for selected titles in their "library-use ready"
audio book catalogues, and
WHEREAS, the Village has had a satisfactory relationship with Books, LLC, Random House, Inc.,
AudioGo, Midwest Tape, the Brodart Company, and Cabreana Audio Group for the purchase of audio
books for the Village Library; and
WHEREAS, Section 1 -7 -7 of the Village Code provides that contracts, which by their nature are
not adapted to award by competitive bidding or competitive proposals, such as when an item is only
available from a single source, are exempted from competitive bidding and competitive proposal
requirements; and
WHEREAS, the Village has had a satisfactory relationship with Brodart Company and Midwest
Tape as the Village's primary supplier of DVD's and CD's for the Village Library; and
WHEREAS, the Village desires to purchase Library Materials from Baker & Taylor, Recorded
Books, LLC, Random House, Inc., AudioGo, Midwest Tape, the Brodart Company, and Cabreana Audio
Group (collectively, "Authorized Distributors "); and
WHEREAS, the Village President and Board of Trustees, being fully advised in the premises,
have determined that it is in the best interests of the Village and its residents to: (i) waive competitive
bidding for the purchase of audio books, DVD's and CD's for the Village Library; and (ii) authorize the
purchase of Library Materials for the Village Library from the Authorized Distributors;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook,
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of bound books, DVD's, and CD's shall be, and they are hereby, waived in
accordance with Section 1 -7-4 of the Village Municipal Code.
Resolution 2013- LY -PG -R -1225
Approving Purchase of Library Materials
Page 2 of2
Section 3: Approval of Purchase. The Village Manager is hereby authorized and directed to
execute such documents and make such payments as are necessary to purchase Library Materials for
the Village Library from the Authorized Distributors for a total not -to- exceed cost of $85,000.00.
Section 4: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two- thirds of the Trustees and its approval in the manner provided by law.
APPROVED THIS 22'" day of January, 2013
Gopal G. Lalmalani
Village President
PASSED THIS 22'" day of January, 2013.
Ayes: Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
None
ATTEST: ^ '
Charlotte K. Pruss
Village Clerk