R-523 - 04/09/1991 - WATER MAIN CONTRACT - Resolutions Supporting Documents VIT.3.iSR C!' — 34a W.240 1191.
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ewe Is a ,, Mmbd9.s 11 'x. R i.�,, - ,1s .l�.isia r�.snsf ter:
Trustee Winters mo�v@ s, owcndsd by Twee WAOW seduce the.
Irrevocable Letter cf Credlt Mo. 901A09 gran t3M First Su1rwban Rational
sank by the amount of $40#283.37. Mail Call VOUe
Ayes$ 5-Trustees farteakir WAShY• paYovichr *sb tae! Minters
Sayst 0-nme
Absents 2-Tsustee Maher and President CWW
motion carried.
F. Recommendation to Mjusit xileaoe Rates
Trustee Rush sieved, wed by Trustee Busby t w dL"" the Village
Attorney to amend the Village Cods setting the milsa" rate for
esployees using private vehicles to conduct twillage business at 27.3
cents per mile as established by the IRS cods. mail Cali Votes
Ayers 5-Trusties Sarteckir WYr NYOVichr latch and winters
Mayss 0-Now
Absents 2-2tustee Maher and Prasidsat tlssne
Motion carried.
d. gagr License at - jj9h9N t Cblis9st
Trustee Winters movsdr. seconded by Trustee Payovich to concur with the
Local Liquor Commissiou and authorise the issuance of a one-Day Class
"D" Liquor License at a cost of $100.00 to Elmhurst College for their
dinner to be hold oa April 13, 1991 at wDonald's Lodger 2815 Joris
soalevard. Voice Votes all ayesv no nayse lotion carried.
TsaepOrary Chairman Rush announced the.Local Csavassing Board consiating
of Village President Cerseer Chaimani Village Clerk Oonnella and Senior
Village frusta* Rush Will opsu and caavass the precincts and prepare the
abstract of votes received for each political office at 7120 p.m. before
the next regularly scheduled sleeting of April 9, 1991-
Temporary Chairman Rush awimnoed President Csrno will be absent from
the Canvass of Votes, April 9, 1991.
.Trustee Payovich moved, seconded by Trustee Rash to appoint Trustee
Winters as President Pro-Tan to preside at he um� nv meeting meeting of April 2, 1991 and the R�egu].+uc
April 9, 1991. 16011 Call Vat*:
Ayers 4-Trustees SartecUL, Bushy. Payovie�h and Rush
Mays: 0-bone '
Absents 2-Trustee Maher and Pruident Corns
Abstains i-Trustee Winters
Motion carried.
VSL?+ARi!
of March 24P toot j
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VILLAGE OF OAK BROOK
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1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS 60521-2255
April 2. 1591 708 990.3000
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MEMO TO: President and Board of Trustees
FROM: Stephen Berley, Village Manager �
Dale L. Durfey, Jr. , P.E.
SUBJECT: 1.991 Water Main Project
- Lochinvar Lane Water Main Replacement
- York Road (Wenner Ct. to Spring Rd. )
- East-West Tollway (Harvard St . to Lexington St . )
RECOMNE:tirDATIOI : That the President and Board of Trustees:
1 . Approve the attached resolution which authorizes the
Village President and Clerk to sign the "Application
for Permit to Use Toll Highway Right-of-Way" .
2. Accept the bid of and award a contract to Dominic
Fiordirosa Construction Company. Inc. , in the amount of
$261. 148.00 subject to the receipt of one ( 1 ) easement
from a property owner on Harvard Street and subject to
the receipt of the Tollway permit. If these two
items are not received, the amount of work within the
contract will be reduced accordingly.
Bids were opened for the above stated project at 11 :00 A.M. , Tuesday, April
2, 1991 . Of the six (6) contractors who took out plans, three (3)
submitted bids. Attached please find a bid sl.s mmary.
The Engineering Department has reviewed all bids. received and finds that
the lowest responsible bidder is Dominic Fiordirosa Construction Company,
Inc. . in the amount of 5261. 148.00 for Alternative B. Alternative A
stipulated a 24" steel casing angered under Salt Creek while Alternative B
stipulated river crossing pipe in an open trench across Salt Creek. We
therefore recommend that the bid be accepted and a contract awarded to
Dominic Fiordirose, Construction Company, Inc.
The estimated FY 90/91 and proposed 91/92 budgets include a total of
$232,000 for these three 0) locations. Additional 91/92 budgeted funds in
the amount of $150,000 are estimated for future project locations ( I-294 - �I
31st to Canterberry and Glendale Extended - Adams to Madison) . We believe
the I-294 project will be done this year , but we probably will not do the j
Glendale project because of easement problems. We therefore have $66.000
from the Glendale project which can be used for this overage.
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President and Board of Trustees
April 2, 1991.
Page 2
One easement from a property owner on Harvard Street and the ISTHA permit
in the vicinity of Lexington Street are required before the Harvard Street
to Lexington Street water main can be constructed. The plans and
specifications have been structured to inform the contractor that, unless j
we receive the said easement and said ISTHA permit in a timely fashion,
that portion of the project will be deleted. We believe that we will !I
receive the ISTHA permit , but we are uncertain if we will receive the
property owner easement . It should b+e. noted, however, that should we
receive either the permit or the easement, we can construct that half/part
of this water main which will loop that segment of the project.
Regarding the York Road water main segment, the DuPage County Highway
Department has informed us that they will issue their permit once the
contractor submits the appropriat.e bond.
Regarding the ISTHA permit , this has been complicated by the fact that the
Tollway seat us the wrong forms - in January. The confusion has been cleared
!' up and the Tollway has informed us that they need the attached document
` entitled "Application for Permit to Use Toll Highway Right-of-Way" executed
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bg•- the Village President and Clerk and a certified copy of the resolution- !
authorizing the application. Additionally, the Tollway is still reviewing
our request to waive the $500 annual occupancy fee and our further request
to substitute an intergovernmental aFrcewent for their requirement of a
permit bond. Should they deny any of these requests , the Manager will
handle. per his monetary authorization procedure, the additional costs .
which should be well under $5,000.
This item is being placed on the Board agenda for .April 9, 1991 for your
consideration. 'I
Respectfully submitted,
... 4".
Stephen Be.rley
Villa Jlanager
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Dale L. Durfey, Jr. , P.E. I.
Village Engineer
DLD/SB/etg
Attach.
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VILLAGE OF OAK BROOK Minutes April 9, 1991
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B, C and V.A to the Regular Meeting of April 23, 1991. Voice Vote:
all eyes, no nays. Motion carried.
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D. ORDINANCE NO. G-463 AN ORDINANCE AMENDING THE PERSONNEL RULES AND
REGULATIONS OF THE VILLAGE OF OAK BROOK RELATING TO REIMBURSEMENT OF
TRAVEL EXPENSES
Direction given at the Regular Meeting of March 26, 1991.
Trustee Rush moved, seconded by Trustee Bartecki to pass Ordinance
No. G-463 as presented and waive the full reading thereof. Roll Call
Vote:
Ayes: 6-Trustees Bartecki, Bushy, Maher, Payovich, Rush, and j
President Pro-Tem Winters
Nays: 0-None
Absent: 1-President Cerne
Motion carried.
E. RESOLUTION NO. R-522 A RESOLUTION APPROVING THE FINAL PLAT KNOWN AS
KEEHN'S RESUBDIVISION:
Direction given at the Regular Meeting of September 25, 1990.
President Pro-Tem Winters moved, seconded by Trustee Bushy to pass
Resolution No. R-522 as presented and waive the full reading thereof.
Roll Call Vote:
Ayes: 6-Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro-Tem Winters
Nays: 0-None
Absent: 1-President Cerne y
Motion carried.
/ F.J RESOLUTION NO. R-523 A RESOLUTION AUTHORIZING AN APPLICATION FOR A
PERMIT TO USE TOLL HIGHWAY RIGHT-OF-WAY (1991 Hater Main Project
Lochinvar Lane Water Main Replacement, York Road (Wennes Court to
Spring Road), East-West Tollway (Harvard Street to Lexiag on
Street
Trustee Rush moved, seconded by Trustee Maher to pass Resolution No.
R-523 which authorizes the Village President and Clerk to sign the
"Application for Permit to Use Toll Highway Right-of-Way" and waive
the full reading thereof. Roll Call Vote:
Ayes: 6-Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro-Tom Winters
Nays: 0-None
Absent: 1-President Cerne
Motion carried.
Bids were opened for the above stated project at 11:00 a.m., Tuesday,
April 2, 1991. Of the six (6) contractors who took out plans, three
(3) submitted bids.
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VILLA= Of OAK BROOK Minutes -2- April 9, 1991
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'a VILLAGE OF OAK BROOK Minutes April 9, 1991 j
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Trustee Rush moved, seconded by Trustee Bushy to accept the bid of
and award a contract to Dominic Fiordirosa Construction Company,
Inc. , in the amount of $261,148.00 subject to the receipt of one (1)
easement from a property owner on Harvard Street and subject to the
receipt of the Tollway permit and if these two (2) items are not
received, the amount of work within the contract will be reduced
accordingly. Roll Call Vote:
Ayes: 6-Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro-Tem Winters
Nays: 0-None
Absent: 1-President Cerne
Motion carried.
IV. FINANCIAL:
A. Payouts:
1. P & D Technologies - Fayout 93 - Professional Service Design
(Roosevelt/Frontage Road):
Trustee Rush moved, seconded by Trustee Payovich to.authorize
payment of Payout 93 to P & D Technologies for professional
engineering services for Frontage Road/Roosevelt Road in the
total amount of $2,650.00. Roll Call Vote:
Ayes: 6-Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro-Tern Winters
Nays: 0-None
Absent: 1-President Cerne
Motion carried.
2. Motorola, Inc. - Mobile Data Terminals - Police Department:
Trustee Bushy moved, seconded by Trustee Bartecki to authorize
final payment to Motorola, Inc. for purchase of four (4) Mobile
Data Terminals for the Police Department in the total amount of
$17,948.00. Roll Call Vote:
Ayes: 6-Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro-Tem Winters
Nays: 0-None
Absent: 1-President Cerne
Motion carried.
3. Du?Me Water Commission - Payout 927 - Fixed Charges:
Trustee Rush moved, seconded by Trustee Bartecki to authorize
payment of Payout 927 to the DuPage dater Commission for the
Village's portion of the total Commission's fixed cost
requirement for the month -of March in the total amount of '
$74,791.83. Roll Call Vote:
Ayes: 6-Trustees Bartecki, Bushy, Maher, Payovich, Rush and
President Pro-Tom Winters
Nays: 0-Nona
Absent: 1-President Cerne
Motion carried.
VILLAGE OF OAK BROOK Minutes -3- April 9, 1991
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