R-1232 - 02/12/2013 - TREE - ResolutionsRESOLUTION 2013 - TREE- AG -EX -R -1232
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF
AN AGREEMENT FOR TREE PRUNING SERVICES
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND THE DAVEY TREE EXPERT COMPANY
WHEREAS, the Village desires to procure tree pruning services to maintain the trees planted on
the parkways within the Village ( "Tree Maintenance Services "); and
WHEREAS, the Village solicited bids for the Tree Maintenance Services; and
WHEREAS, The Davey Tree Expert Company ( "Davey ") was the lowest responsive and
responsible bidder for the Tree Maintenance Services; and
WHEREAS, the Village and Davey desire to enter into and execute an agreement for Davey to
perform the Tree Maintenance Services, attached hereto as Exhibit A ( "Agreement "); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement for the Tree Maintenance Services;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Davey in a final form acceptable to the Village
Manager and the Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the Agreement on behalf of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
(SIGNATURE PAGE FOLLOWS]
APPROVED THIS 12th day of February, 2013
Gopal G. Lalmalani
Village President
PASSED THIS 12th day of February, 2013
Ayes: Trustees
Resolution 2013- TREE- AG -EX -R -1232
Authorizing Agmt. w /Davey Tree Expert Co.
For Tree Pruning services
Page 2 of 3
Manzo, Moy, Wolin, Yusuf and Zannis
ATTEST � %I�
Charlotte K. Pruss �f
Village Clerk
EXHIBIT A
AGREEMENT
#12357168_vl
Resolution 2013- TREE- AG -EX -R -1232
Authorizing Agmt. w /Davey Tree Expert Co.
For Tree Pruning Services
Page 3 of 3
Village of Oak Brook
Tree Maintenance Services
Bid Package
January, 2013
Table of Contents
Section
A. Notice to Bidders
I:� :ffiJ
C. Instructions to Bidders
D. Specifications
E. Contractors Information Report
F. Statement of Bidder's Qualifications
G. References
H. Bid Certification
L Contract
2013 Tree Maintenance Services.doc
11:19 AM 1/9/2013
Section A Notice to Bidders
Posted on the Village Website on January 9, 2013:
NOTICE TO BIDDERS
VILLAGE OF OAK BROOK
The Village of Oak Brook will receive bids for:
Tree Maintenance Services
Sealed bids will be received by Rania Serences, Purchasing Clerk, Village of Oak Brook,
1200 Oak Brook Road, Oak Brook, IL 60523 until 11:30 A.M., Wednesday, January 23,
2013, prevailing time, and publicly opened in the Samuel E. Dean Board Room at that
time.
A complete bid package, of which this notice is a part, is on file for inspection and may be
downloaded from the Village's website www.oak- brook.org or picked up at the Butler
Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the hours
of 8:00 A.M. and 4:30 P.M. Monday through Friday. There is no charge for the package.
No bid shall be withdrawn after opening of bids without the consent of the Village of Oak
Brook for a period of ninety (90) days after the scheduled time of opening bids.
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informalities in bidding and to accept the bid deemed most advantageous to it.
Charlotte K. Pruss
Village Clerk
Section B Bid
1. COST OF WORK:
The undersigned, acting for and on behalf of contractor and having familiarized
himself with conditions affecting the cost of the work and its performance and
having carefully examined and fully understood the entire bid package, hereby
affirms and agrees to enter into a contract with the Village of Oak Brook, Oak
Brook, IL.
To provide all supervision, labor, material, equipment and all other expense items
to completely perform the work covered by all specifications for the work.
The undersigned submits herewith his bid as follows:
RIGHT -OF -WAY TREE PRUNING
Year 2013 2014 2015 2016
Season Winter Winter Winter Winter
Approximate
Number of
Trees
Unit Price
Extended Cost
Calendar Days
To complete
250 1300 1100 500
$ 28.85 $ 29.85 ,$ 30.00 ,$ 30.00
$ 7,212.50 $ 38,805.00
15
Quantity may vary by + or —20%
$ 33,000.00 $ 15,000.00
20 20
Page 1
$ 20
Time and Material Rates
(2013)
TIME & MATERIAL BASIS FOR AUTHORIZED ADDITIONAL WORK
LABOR:
ARBORIST
FOREMAN
SKILLED LABOR
COMMON LABOR
TOTAL PER
LABOR HOUR
EQUIPMENT:
Stralg! t Time
$ 65 . oo /hour
$ 65 . 00 /hour
$ 65 oo /hour
$ 60 oo /hour
$ 255 . 00 /hour
AERIAL TOWER 55ft.
CLAM TRUCK
LOG TRUCK
CHIPPER
CHIPPER TRUCK
UTILITY TRUCK
STUMPER
SEMITRUCK
PICKUP TRUCK
TREE SPADE
DUMP DISPOSAL
Tree -Age TREATMENT
$ 18 00 /hour
$ 19 . oo /hour
$ 15 . oo /hour
$ 8 00 /hour
$ 13. oo /hour
$ 12. oo /hour
$ 16. 50 /hour
$ 50. 00 /hour
$ 9._O.O /hour
$ 125. 00 /hour
Over -Time
$ 95 ._M_/hour
$ 85 .00 /hour
$ 85 .00 /hour
$ 80 .00 /hour
335 00 /hour
Material Cost % discount
from list price
$ 18 . oo /yd.
$ 8 .E /caliper inch (DBH)
List any additional or equipment substitutes and their hourly rate:
Equipment Type:
90' Cane
Hourly Rate:
ALL HAND AND HAND HELD POWER TOOLS AND EQUIPMENT SHALL BE
INCIDENTAL TO THE ABOVE COSTS.
Page 2
discount
Time and Material Rates
(2014)
TIME & MATERIAL BASIS FOR AUTHORIZED ADDITIONAL WORK
ARBORIST
FOREMAN
SKILLED LABOR
COMMON LABOR
TOTAL PER
LABOR HOUR
EQUIPMENT:
Straiaht Time
$ ss oo /hour
$ ss .00 /hour
$ ss o'o /hour
$ 00 /hour
$______255,00 /hour
AERIAL TOWER 55ft.
CLAM TRUCK
LOG TRUCK
CHIPPER
CHIPPER TRUCK
UTILITY TRUCK
STUMPER
SEMITRUCK
PICKUP TRUCK
TREE SPADE
$ 18 . oo /hour
$ 19 . ou /hour
$ 15.E /hour
$ s oo /hour
$ 13 00 /hour
$ 12. oo /hour
$ 15. oo /hour
$ 5o. oo /hour
$ 900 /hour
$ 125 00 /hour
Over -Time
$ 85 .- oo /hour
$ se . oo /hour
$ 85 . oo /hour
$ 90.40 /hour
$ 335 00 /hour
Material Cost % discount
from list price
DUMP DISPOSAL $ 18 . oo /yd.
Tree -Age TREATMENT $ s . oo /caliper inch (DBH)
List any additional or equipment substitutes and their hourly rate:
Equipment Type:
90' crane
Hourly Rate:
29.00
% discount
ALL HAND AND HAND HELD POWER TOOLS AND EQUIPMENT SHALL BE
INCIDENTAL TO THE ABOVE COSTS.
Page 3
Time and Material Rates
(2015)
TIME & MATERIAL BASIS FOR AUTHORIZED ADDITIONAL WORK
ARBORIST
FOREMAN
SKILLED LABOR
COMMON LABOR
TOTAL PER
LABOR HOUR
EQUIPMENT:
Straight Time
$ se oo /hour
$ sa . 00 /hour
$ se /hour
$ 60 . 00—/hour
$ zsi oo /hour
AERIAL TOWER 55ft.
CLAM TRUCK
LOG TRUCK
CHIPPER
CHIPPER TRUCK
UTILITY TRUCK
STUMPER
SEMITRUCK
PICKUP TRUCK
TREE SPADE
oo
/hour
$ 19 .00
/hour
$ ,5..0n— /hour
$ e .00
/hour
$ 13 Oo
/hour
$ 72 00
/hour
$ 15. (To
/hour
$ so.00
/hour
$ 9.00
/hour
$ 125.00
/hour
Over -Time
$ se .00 /hour
$ sa . oo /hour
$ ea 00 /hour
$ as 00 /hour
$ say 00 /hour
Material Cost %discount
from list price
DUMP DISPOSAL $ ,a .00 /yd.
Tree -Age TREATMENT $ e .T_ /caliper inch (DBH)
List any additional or equipment substitutes and their hourly rate:
Equipment Type: Hourly Rate:
90' Crane 29.00
% discount
ALL HAND AND HAND HELD POWER TOOLS AND EQUIPMENT SHALL BE
INCIDENTAL TO THE ABOVE COSTS.
Page 4
Time and Material Rates
(2016)
TIME & MATERIAL BASIS FOR AUTHORIZED ADDITIONAL WORK
ARBORIST
FOREMAN
SKILLED LABOR
COMMON LABOR
TOTAL PER
LABOR HOUR
EQUIPMENT:
Straight Time
$ sa oo /hour
W /hour
$ 5 00 /hour
$ 63. /hour
AERIAL TOWER 5511t.
CLAM TRUCK
LOG TRUCK
CHIPPER
CHIPPER TRUCK
UTILITY TRUCK
STUMPER
SEMITRUCK
PICKUP TRUCK
TREE SPADE
00 /hour
$ 18
. oo
/hour
$ 19
oo
/hour
$ 15
. oo
/hour
$ 8
. oo
/hour
$ 13
.0o
/hour
$ 12 . oo
/hour
$ 15
. oo
/hour
$ so.
oo
/hour
$ s
00
/hour
$ 125.-M-/hour
Over -Time
$ 88 . oo /hour
$ AA ._/hour
$ 88 00 /hour
$ 83 00 /hour
$ 347 00 /hour
Material Cost % discount
from list price
DUMP DISPOSAL $ 18 ._E_/yd.
Tree -Age TREATMENT $ 8.5o /caliper inch (DBH)
List any additional or equipment substitutes and their hourly rate:
Equipment Type:
so• crane
Hourly Rate:
29.00
% discount
ALL HAND AND HAND HELD POWER TOOLS AND EQUIPMENT SHALL BE
INCIDENTAL TO THE ABOVE COSTS.
Page 5
2. COSTS:
The undersigned contractor hereby affirms and states the prices quoted herein
constitute the total cost to the Village for all work involved in the respective items
and that this cost also includes all insurance, royalties, transportation charges, use
of all tools and equipment, superintendence, overhead expense, all profits and all
other work, services and conditions necessarily involved in the work to be done and
materials to be furnished in accordance with the requirements of the contract
documents considered severally and collectively. All bids shall be held valid for a
period of ninety (90) days after the bid due date.
3. PRE -BID MEETING:
None.
4. INSTRUCTIONS TO BIDDERS:
The undersigned contractor shall comply with the Instructions to Bidders attached
hereto and which are incorporated herein by reference.
5. TIME OF COMPLETION:
The undersigned affirms and declares that if awarded the contract for this work, he
will completely perform said contract in strict accordance with its terms and
conditions including the Pruning Schedule item #15 of the Specification (Section D),
commencing on the 10th day following the date of receipt of the Notice to Proceed,
unless additional time shall be granted by the Village in accordance with the
provisions of the specifications. Should the contractor fail to complete the work
within the number of calendar days stipulated in the contract or within such
extended time as may have been allowed, the contractor shall be liable to the
Village in the amount of Two Hundred and Fifty Dollars ($250) per calendar day of
overrun in contract time, not as a penalty, but as liquidated damages.
6. BID GUARANTEE:
None.
Page 6
Firm Name: The Davey Tree Expert company
Address: 1500 N Mantua Street
City, State, ZIP: Kent, OH 44240
Signature: ^�� e`"S j Sfiv %
Name
James F. Stief
Title: Executive Vice President
Telephone: 330.673.9511 Date: January 16, 2013
If a Corporation:
ATTEST:
51 Secretary
Page 7
Section C Instructions to Bidders
RECEIPT OF BID: Wednesday, January 23,2013,11:30 A.M.
2. BASIS OF BID: Sealed bids will be received until the above noted time and date.
3. BID DESCRIPTION: Tree Maintenance Services
4. PREPARATION AND SUBMISSION OF BIDS:
A. The bid must be delivered to the office of the Purchasing Director, Village of
Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523 on or before
Wednesday, January 23. 2013, at 11:30 A.M.. prevailing time, , at which
time it will be publicly opened and read in the S. E. Dean Board Room of the
Village Hall. Bids received after this time will not be considered and will be
returned unopened.
B. Each bid shall be submitted on the exact form furnished. All blank spaces for
bid prices, unit costs and alternates must be filled in - -in ink - -in both words and
figures if indicated. In case of any discrepancy in the amount bid, the prices
expressed in written words shall govern.
C. Each bidder must complete, execute and submit with its bid a certification that
contractor is not barred from public contracting due to bid - rigging or bid rotating
convictions on the form included with the bidding documents.
1. Bid.
2. References
3. Statement of Bidder's Qualifications.
4. Bid Certification.
5. Contract (Signed)
E. The bid shall be submitted in an opaque sealed envelope on or before the time
stated and shall bear the name of the individual, firm, or corporation submitting
the Bid and the Bid Name -'Tree Maintenance ".
F. Bidders may attach separate sheets to the bid for the purpose of explanation,
exception, alternate bid and to cover unit prices, if needed.
G. Bidders may withdraw their bid either personally or by written request at any
time before the hour set for the bid opening, and may resubmit it. No bid may
Paqe 1
be withdrawn or modified after the bid opening except where the award of
contract has been delayed for a period of more than ninety (90) days.
H. In submitting this bid, the bidder further declares that the only person or party
interested in the proposal as principals are those named herein; and that the
bid is made without collusion with any other person, firm or corporation.
I. The bidder further declares that he has carefully examined this entire Bid
Package, and he has familiarized himself with all of the local conditions
affecting the contract and the detailed requirements of this work and
understands that in making the bid he waives all rights to plead a
misunderstanding regarding same.
J. The bidder further understands and agrees that if his bid is accepted, he is to
furnish and provide all necessary machinery, tools, apparatus, and other
means to do all of the work and to furnish all of the materials specified in the
contract, except such materials as are to be furnished by the owner (Village),
in the manner and at the time therein prescribed, and in accordance with the
requirements therein set forth.
K. The bidder further agrees that if the Village decides to extend or shorten the
work, or otherwise alter it by extras or deductions, including elimination of one
or more of the items, as provided in the specifications, he will perform the work
as altered, increased or decreased.
L. The bidder further agrees that the Village representative may at any time
during the progress of the work covered by this Contract, order other work or
materials incidental thereto and that all such work and materials as do not
appear in the bid or contract as a specific item covered by a lump sum price,
and which are not included under the bid price for other items in the Contract,
shall be performed as extra work.
M. The bidder further agrees to submit a pre- signed Contract and Contractor's
Certification with his bid, and to prepare a progress schedule, obtain a
Certificate of Insurance for this work and present the Progress Schedule and
acceptable Insurance Certificate to the Village within fifteen (15) days after the
receipt of the Notice of Award and the Contract by him.
N. The bidder further agrees to begin work not later than the ten (10) days after
receipt of the Notice to Proceed, unless otherwise provided, and to execute the
work in such a manner and with sufficient materials, equipment and labor as
will insure its completion within the time limit specified within the bid, it being
understood and agreed that the completion within the time limit is an essential
part of the contract.
Page 2
O. By submitting a bid, the bidder understands and agrees that, if his bid is
accepted, and he fails to enter into a contract forthwith, he shall be liable to the
Village for any damages the Village may thereby suffer.
5. SUBSTITUTIONS:
91
A. Certain materials and equipment are specified by a manufacturer or trade
name to establish standards of quality and performance and not for the
purpose of limiting competition. Bidders are invited to submit bids not only on
named items but also on items which they propose for substitution of named
items. Products of other manufacturers may be substituted, if, in the opinion of
the Village, they are equal to those specified in quality, performance, design
and suitability for intended use. Where two or more items are specified, the
selection among those specified is the bidder's option, or he may submit his
bid on all such items.
B. Bids shall be based on materials included in the specifications. Substitutions
for the purpose of evaluating bids will be considered only if proposed
substitutions are set forth in the sealed bid and will only be accepted prior to
the award of the contract. The offer of substitutions shall be an integral part of
the bid, appearing immediately after all requested bids and before the
signature of the bidder.
C. Substitutions of materials other than those specified will not be considered in
the base bid price. However, other substitutions may be listed in the specified
place in the Bid Form, with the indication of the change in the base bid price for
the total cost.
D. In addition to the requirements heretofore mentioned, in order for substitutions
to qualify for consideration, the following shall accompany each bid:
1. Each proposed substitution shall be itemized showing manufacturer name,
catalog number, quantity, unit cost and total cost. The bidder shall prepare
the necessary forms to list his substitutions in the manner outlined.
2. Each bid offering substitutions shall be accompanied by descriptive
literature, catalog data, complete technical specifications and reports
of all pertinent tests concerning the bidder's proposed substitutions
A. The Village is exempt from Federal excise tax and the Illinois Retailer's
Occupation Tax. This bid cannot include any amounts of money for these
taxes.
Page 3
B. To be valid, the bids shall be itemized so that selection for purchase may be
made, there being included in the price of each unit the cost of delivery (FOB
Destination).
C. The Village shall reserve the right to add or to deduct from the base bid and/or
alternate bid any item at the prices indicated in itemization of the bid.
D. All bids shall be good for ninety (90) days from the date of the bid opening.
7. BASIS OF AWARD:
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informality or technical error and to accept any bid deemed most favorable to the
interests of the Village of Oak Brook. In addition to price, the Village will consider:
A. Ability, capacity and skill to fulfill the contract as specified.
B. Ability to supply the commodities, provide the services or complete the
construction promptly, or within the time specified, without delay or
interference.
C. Character, integrity, reputation, judgment, experience and efficiency.
D. Quality of performance on previous contracts.
E. Previous and existing compliance with laws and ordinances relating to the
contract.
F. Sufficiency of financial resources.
G. Quality, availability and adaptability of the commodities, services or
construction, in relation to the Village's requirements.
H. Ability to provide future maintenance and service under the contract.
Number and scope of conditions attached to the bid /proposal.
J. Record of payments for taxes, licenses or other monies due the Village.
8. GUARANTEE:
NOT APPLICABLE
Paqe 4
9. PAYMENT:
The Village of Oak Brook authorizes the payment of invoices on the second and
fourth Tuesday of the month. For consideration on one of these dates, payment
request must be received no later than fourteen (14) days prior to the second or
fourth Tuesday of the month.
10. INDEMNIFICATION:
The Contractor shall protect, indemnify, save, defend and hold forever harmless the
Village and /or its officers, officials, employees, volunteers and agents from and
against all liabilities, obligations, claims, damages, penalties, causes of action, costs
and expenses, including without limitation court costs, insurance deductibles and
attorney's fees and expenses, which the Village and /or its officers, officials,
employees, volunteers and agents may incur, suffer or sustain, or for which the
Village and /or its officers, officials, employees, volunteers and agents may become
obligated by reason for any accident, injury to or death of persons or loss of or
damage to property, or civil and /or constitutional infringement of rights (specifically
including violations of the Federal Civil Right Statutes), arising indirectly or directly in
connection with or under, or as a result of, this or any Agreement by virtue of any act
or omission of any of the Contractor's officers, employees, subcontractors, and /or
agents, provided that the Contractor shall not be liable for claims, obligations,
damages, penalties, causes of action, costs and expenses arising solely by any act
or omission of the Village's officers, officials, employees, volunteers and /or agents.
The contractor shall hold the Village harmless for any and all claims for labor,
material, apparatus, equipment, fixtures or machinery furnished to the contractor for
the purpose of performing the work under the contract; and the payment of all direct
and indirect damages to any person, firm, company or corporation suffered or
sustained on account of the performance of such work during the time the contract is
in force.
11. INSURANCE:
Certificates of Insurance shall be presented to the Village within fifteen (15) days
after the receipt by the contractor of the Notice of Award and the unexecuted
contract, it being understood and agreed that the Village will not approve and
execute the contract nor will the bid guarantee be returned until acceptable
insurance certificates are received and approved by the Village.
Each contractor performing any work pursuant to a contract with the Village of Oak
Brook and each permittee working under a permit as required pursuant to the
provisions of Article III of Chapter 12 of the Code of Ordinances of the Village of Oak
Brook (hereinafter referred to as "Insured ") shall be required to carry such insurance
as specked herein. Such contractor and permittee shall procure and maintain for
the duration of the contract or permit insurance against claims for injuries to persons
or damages to property which may arise from or in connection with the performance
Paqe 5
of the work under the contract or permit, either by the contractor, permittee, or their
agents, representatives, employees or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage, provided that when the estimated
cost of the work in question does not exceed $5,000, the required limit shall be
$500,000;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per
accident for bodily injury and property damage;
C. Worker's Compensation and Employer's Liability - Worker's Compensation
limits as required by the Labor Code of the State of Illinois and Employer's
Liability limits of $1,000,000 per accident.
Any deductibles or self- insured retention must be declared to and approved by the
Village. At the option of the Village, either the insurer shall reduce or eliminate such
deductible or self- insured retention as respects the Village, its officers, officials,
employees, volunteers and agents; or the Insured shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses to the extent of such deductible or self - insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(1) The Village, its officers, officials, employees and volunteers are to be
covered as additional insureds as respects: liability arising out of
activities performed by or on behalf of the Insured; premises owned,
occupied or used by the Insured. The coverage shall contain no special
limitations on the scope of protection afforded to the Village, its officers,
officials, employees, volunteers and agents.
(2) The Insured's insurance coverage shall be primary insurance as respects
the Village, its officers, officials, employees and volunteers. Any
insurance or self- insurance maintained by the Village, its officers,
officials, employees or volunteers shall be in excess of the Insured's
insurance and shall not contribute with it.
(3) Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Village, its officers, officials, employees
or volunteers.
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(4) The Insured's insurance shall apply separately to each covered party
against whom claim is made or suit is brought except with respect to the
limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village, its
officers, officials, employees, and volunteers for losses arising from work
performed by the insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be
suspended, voided, canceled by either party, reduced in coverage or in limits
except after thirty (30) days prior written notice by certified mail has been given to
the Village. Each insurance policy shall name the Village, its officers, officials,
employees, volunteers and agents as additional Insureds. Insurance is to be
placed with insurers with a Best's rating of no less than A: VII.
Each Insured shall furnish the Village with certificates of insurance and with original
endorsements effecting coverage required by this provision. The certificate and
endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are
to be on forms approved by the Village and shall be subject to approval by the
Village Attorney before work commences. The Village reserves the right to require
complete, certified copies of all required insurance policies, at any time.
Each insured shall include all subcontractors as insureds under its policies or shall
furnish separate certificates and endorsements for each subcontractor. All
coverages for subcontractors shall be subject to all of the requirements stated
herein.
12. SAFETY:
The contractor and any subcontractors shall comply with all the provisions of the
Federal Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended.
13. EQUAL OPPORTUNITY:
The CONTRACTOR will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, ancestry, national origin, place of
birth, age or handicap unrelated to bona fide occupational qualifications.
14. CONTRACT TERM:
The Term of this Contract will be for the 2013 calendar year, with one (1) year
options to renew in 2014, 2015, and 2016. Renewal will be at the Village's option.
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15.
16.
EXECUTION OF DOCUMENTS
The Contractor, in signing his Bid on the whole or on any portion of the work, shall
conform to the following requirements:
Bids signed by an individual other than the individual represented in the Bid
documents shall have attached thereto a power of attorney evidencing authority to
sign the Bid in the name of the person for whom it is signed.
Bids which are signed for a partnership shall be signed by all of the partners or by
an attorney -in -fact. If signed by an attorney -in -fact, there shall be attached to the
Bid a power of attorney evidencing authority to sign the bid, executed by the
partners.
Bids which are signed for a corporation, shall have the correct corporate name
thereof and the signature of the President or other authorized officer of the
corporation manually written below the corporate name.
If such Bid is manually signed by an official other than the President of the
Corporation, a certified copy of a resolution of the board of directors evidencing the
authority of such official to sign the Bid should be attached to it. Such Bid shall also
bear the attesting signature of the Secretary of the corporation and the impression
of the corporate seal.
The Contract shall be deemed as have been awarded when formal notice of award
shall have been duly served upon the intended awardee.
The Contractor shall comply with all Illinois statutes pertaining to the selection of
labor.
Whenever there is a period of excessive unemployment in Illinois, which is defined
herein as any month immediately following 2 consecutive calendar months during
which the level of unemployment in the State of Illinois has exceeded 5 percent as
measured by the United States Bureau of Labor Statistics in its monthly publication
of employment and unemployment figures, the Contractor shall employ only Illinois
laborers. "Illinois laborer" means any person who has resided in Illinois for at least
30 days and intends to become or remain an Illinois resident.
Other laborers may be used when Illinois laborers as defined herein are not
available, or are incapable of performing the particular type of work involved, if so
certified by the Contractor and approved by the Municipality. The Contractor may
place no more than 3 of his regularly employed non - resident executive and
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technical experts, who do not qualify as Illinois laborers, to do work encompassed
by this Contract during a period of excessive unemployment.
This provision applies to all labor, whether skilled, semi - skilled or unskilled, whether
manual or non - manual.
17. NON - DISCRIMINATING:
The Contractor, in signing his Bid on the whole or on any portion of the work, shall
conform to the following requirements:
Bids signed by an individual other than the individual represented in the Bid
documents shall have attached thereto a power of attorney evidencing authority to
sign the Bid in the name of the person for whom it is signed.
18. PREVAILING RATE OF WAGES:
All wages paid by the Contractor and each subcontractor shall be in compliance
with The Prevailing Wage Act (820 ILCS 130), as amended, except where a
prevailing wage violates a federal law, order, or ruling, the rate conforming to the
federal law, order, or ruling shall govern. The Contractor shall be responsible to
notify each subcontractor of the wage rates set forth in this contract and any
revisions thereto. If the Department of Labor revises the wage rates, the revised
rate as provided by the public body shall apply to this contract and the Contractor
will not be allowed additional compensation on account of said revisions.
Contractor will comply with the Illinois prevailing wage law, as amended from time
to time. Not less than the prevailing rate of wages as found by Owner or the Illinois
Department of Labor shall be paid to all laborers, workers and mechanics
performing work under the Contract. If the Department of Labor revises the
prevailing rate of wages to be paid laborers, workers or mechanics under the
Contract, Owner will notify Contractor and each Subcontractor of the change in the
prevailing rate of wages; provided, however, regardless of whether Owner gives
such notice, the revised prevailing rate of wages shall apply to the Contract and
Contractor shall have the sole responsibility and duty to pay, and ensure that all
Subcontractors pay, the revised prevailing rate of wages to each person to whom a
revised rate is applicable. Revision of the prevailing Wages shall not result in an
increase in the Contract sum or other cost to Owner. Contractor shall indemnify,
defend and hold Owner harmless from any loss, including but not limited to Owners
attorneys fees, resulting from Contractor's failure to comply with this prevailing
wage clause. All bonds applicable to the Contract shall include a provision as will
guarantee the faithful performance of the obligation to pay the prevailing rate of
wages.
The Contractor and each subcontractor shall make and keep, for a period of not
less than 3 years, records of all laborers, mechanics, and other workers
Paqe 9
employed by them on the project; the records shall include each worker's name,
address, telephone number when available, social security number, classification
or classifications, the hourly wages paid in each period, the number of hours
worked each day, and the starting and ending times of work each day. The
Contractor and each subcontractor shall submit monthly, in person, by mail, or
electronically a certified payroll to the public body in charge of the project. The
certified payroll shall consist of a complete copy of the records. The certified
payroll shall be accompanied by a statement signed by the contractor or
subcontractor which states that:
(i) such records are true and accurate;
(ii) the hourly rate paid to each worker is not less than the general prevailing
rate of hourly wages required; and
(iii) the contractor or subcontractor is aware that filing a certified payroll that
he or she knows to be false is a Class B misdemeanor.
Upon 2 business days' notice, the contractor and each subcontractor shall make
available for inspection the records to the public body in charge of the project, its
officers and agents, and to the Director of Labor and his deputies and agents at
all reasonable hours at a location within this State. The Contractor and each
subcontractor shall permit his /her employees to be interviewed on the job, during
working hours, by compliance investigators of the Department or the Department
of Labor.
Paqe 10
rte,
Section D Specifications
A. GENERAL INSTRUCTIONS
1. QUALIFICATIONS OF BIDDERS:
To demonstrate qualifications to perform the Work, each Bidder must submit written
evidence, such as financial data, previous experience, present commitments and other
such data as may be called for in the Contractor's Information Report.
2. EXAMINATION OF CONTRACT DOCUMENTS AND INSPECTION OF WORK
ZONES:
It is the responsibility of each Bidder before submitting a Bid, to examine the Contract
Documents thoroughly, visit the pruning zones and familiarize themselves with the
areas, local conditions that may affect his work, progress, performance or furnishing the
work, consider federal, state and local laws and regulations that may affect cost,
progress, performance or furnishing of the work.
B. GENERAL REQUIREMENTS AND TECHNICAL SPECIFICATIONS
1. SCOPE OF WORK:
The work included in this Contract shall be for the pruning of trees located on public
property within the Village of Oak Brook in the areas specified on the attached map. It
shall include hauling and disposing of all wood and debris and cleaning up by raking
lawn areas and sweeping sidewalks, streets and gutters and restoring the premises to
its original condition.
2. INTENT OF SPECIFICATION:
It is the intent of these specifications to achieve several goals: First to improve the
health and vigor of the trees, to improve their appearance, to provide safe passage of
traffic and pedestrians, and to reduce future maintenance cost through proper pruning.
All pruning must be appropriate and in keeping with the character of the community.
Each tree shall be pruned to enhance its individual characteristics. A mass - produced or
assembly line appearance will not be acceptable.
3. DESCRIPTION OF WORK:
This contract consists of furnishing all labor, supervision, materials, tools, equipment,
incidentals, and expertise necessary for the pruning of all trees specified by the Village.
Emergency pruning and /or removal work may also be required. Since the work is of a
potentially dangerous nature and requires special expertise, it is to be performed by a
company that derives a majority of its annual income from aboricultural work and whose
employees are highly trained and skilled in all phases of tree service work.
Page 1
4. PRE -WORK MEETING:
Upon execution of the contract with the successful Bidder, the Village will schedule a
meeting with the CONTRACTOR. In attendance shall be the CONTRACTOR'S
representative on the job.
5. PERFORMANCE:
Timely performance of all work is of the essence to this contract. The right -of -way tree
pruning work to be performed shall be commenced within 10 days of receipt by the
CONTRACTOR of the Notice to Proceed.
6. FINAL ACCEPTANCE:
Acceptance of work shall be made upon successful completion of the pruning and shall
be to the satisfaction of the Village of Oak Brook.
7. DAMAGES TO PROPERTY:
The CONTRACTOR shall be responsible for any damage to properties caused by the
acts of his work in the course of performance of this contract and shall replace or
restore to its original condition any such damaged property at no cost to the occupant or
owner or the Village of Oak Brook. The Village shall be held harmless for all liability
under the Scope of Work of this contract.
8. LIQUIDATED DAMAGES:
It is essential to complete all right of way tree pruning within the time limits specified.
Failure to complete pruning on schedule shall result in a penalty of two hundred and fifty
($250.00) per day. Such penalty shall be deducted from the amount due the Contractor
for the period of pruning in which the deficiency occurs. The penalty as described
herein may be waived at the sole discretion of the Village; such waiver to include
excessive inclement weather, Acts of God or street construction.
9. PAYMENT:
Payment for tree pruning shall be made at the Contract unit price per actual number of
trees pruned and accepted by the Village. The invoice will show the number of trees
pruned and accepted by the Village, address of location, and the date of pruning.
Invoices can be submitted bi- monthly. In the event the Village shall employ the
Contractor for emergency or off - season work, the applicable rates will apply as noted in
Section B. Contractor shall be paid within thirty (30) days of receipt of Contractor's
invoice provided said invoice is consistent with the terms and conditions of the Contract.
10. SAFETY:
The importance the Village attaches to safety cannot be overemphasized. The Village
reserves the right, at its discretion, to stop work or disallow payment for any work
performed where the proper safety precautions were not being observed. The
Contractor shall comply with all OSHA and Department of Labor requirements and
regulations.
Page 2
11. CONTRACTOR'S DUTIES:
The Contractor shall supervise and direct the work, using his best skill and attention and
he shall be solely responsible for all construction means, methods, techniques,
sequences and procedures and for coordinating all portions of the work under the
Contract. The Contractor shall at all times enforce strict discipline and good order
among his employees and shall not employ on the work or permit to be employed any
unfit person or anyone not skilled in the task assigned to him. All work shall be
performed in a businesslike manner following reasonable safety procedures and using
necessary safety equipment, such as traffic cones and street barricades. The
CONTRACTOR warrants to the OWNER that all work shall be of excellent quality, free
from faults and defects and in conformance with the Contract Documents. All work not
conforming to these requirements may be considered defective. The CONTRACTOR
shall be responsible to the OWNER for the acts and omissions of his employees.
12. TREE MEASUREMENT:
Contractor shall locate by measurement each tree to determine if said tree is to be
pruned. If a tree is located within 16 feet of back of curb or pavement edge, said tree is
to be pruned. If a tree is located on this sixteen -foot line, Village is to be notified prior to
any pruning. Village will determine if the tree in question is to be pruned and so advise
the Contractor.
13. MOBILIZATION /DEMOBILIZATION:
The CONTRACTOR shall be responsible for mobilizing all of the proper and necessary
equipment required to complete the contract work and for demobilizing and removing all
equipment from the work site(s) upon completion of the contract work.
Mobilization /Demobilization shall be considered incidental to the Contract.
14. HOURS OF WORK:
No work shall be performed prior to 7:00 a.m. and shall be completed by 3:30 p.m.
Normal workdays shall be Monday through Friday. No work will be allowed on
Saturdays, Sundays or Holidays except for designated Additional Work requested by
the Village.
15. PRUNING SCHEDULE:
2013 Pruning shall be completed by December 31, 2013. 2014 Pruning shall be
completed by December 31, 2014. 2015 Pruning shall be completed by December 31,
2015. 2016 Pruning shall be completed by December 31, 2016.
16. NOTIFICATION OF UTILITY COMPANIES:
All pruning will be made on Village right -of -ways at various addresses throughout the
Village. It will be the Contractor's responsibility to ensure, that where necessary, all
utility lines are cleared by the respective agency and any fees required paid for by the
Contractor.
Page 3
17. RIGHT TO SUSPEND WORK:
The Village reserves the right to suspend the Work, wholly or in part, for such period of
time as may be necessary, due to unsuitable weather or such other conditions as are
considered unfavorable for the satisfactory prosecution of the Work.
18. CONTRACTOR'S PERSONNEL:
The Contractor shall employ competent foremen and laborers. None but workers expert
in their respective branches of work shall be employed where special skill is required.
The Contractor shall provide a qualified "Certified Arborist" for supervision of EACH
three -man crew at all times while working under this contract. Each supervisor shall be
fluent in English and be authorized by the Contractor to accept and act upon all
directives issued by the Village's representative.
Labor Definitions shall be classified as follows
A.) Common Labor - This classification describes labor having minimal
skills and used in ground operations such as loading
trucks, cutting limbs on the ground, operating
chippers, and raking and cleaning up areas.
B.) Skilled Labor - This classification describes labor proficient in
working in trees in either an aerial tower truck or by
use of climbing equipment and also having
proficiency in operating all other related
mechanical equipment such as loaders, etc.
C.) Foreman - This labor classification shall be for providing
supervision of the emergency assistance work force.
They shall have responsibility for giving directions,
making decisions, and assuming responsibility for
all work completed by the Contractor.
D.) Certified Arborist - This classification describes individuals who have
achieved a level of knowledge in the art and science
of tree care through experience and by passing a
comprehensive examination developed by some of
the nation's leading experts on tree care.
The Contractor shall provide full time daily inspection and supervision by competent
"Certified Arborists" for EACH 3 -man crew for the purpose of insuring that pruning is
properly done in accordance with the provision of this Contract. The Contractor's
supervisors shall at all times make themselves available at any place within the Village
limits during the regular work day to aid in resolving any problem matters that may arise.
There shall be one overall project supervisor who shall be the contact person for the
Village. The project supervisor will maintain contact with the Village's representative.
Page 4
Contractor's employees shall perform their duties in a quiet, orderly and courteous
manner. Neither the Contractor nor his employees shall solicit gratuities of any kind for
the performance of any work included within the Contract.
A pruning crew shall consist of not more than three (3) people per each crew with the
required equipment to perform tree pruning operations satisfactorily.
19. PRUNING OPERATIONS
A.) Pruning shall be done in accordance with the revised "Pruning Standards for Shade
Trees, 1988, as set forth by the National Arborists Association, as required for Class II
Standard Pruning.
B.) Each tree shall be evaluated on an individual basis and additional pruning
performed as follows:
1) Prune low limbs off to allow for unobstructed walking under the tree while
maintaining the bottom of the crown balanced.
2) Leave low limbs to provide privacy and maintain aesthetic quality of the
neighborhood.
3) Clearance from other trees shall be maintained for proper growth and
development, while maintaining a natural uniform shape.
4) Clear roadway curb to a height of thirteen (13 ft.) feet. In this clearing no
stubs are to be left and directional pruning techniques are to be used to reduce
future maintenance. At no time shall the 1/3 rule be broken. This clearing must
also be performed with consideration to crown shape and balance.
C.) Any structural weakness, decayed trunk or branches, split crotches or branches
shall be reported to the Village's representative.
D.) The Contractor shall measure each tree form the "back of curb or edge of
pavement" to determine if it is to be pruned, since no sidewalks exist to define the
parkway.
E.) The Contractor shall notify all residents (Village to supply letters) prior to beginning
operations and meet with residents at their request to explain the pruning objectives.
F.) A daily activity list is to be submitted to the Village at the end of each workday
noting the number of trees pruned and the locations of each.
20. TRAFFIC CONTROL:
Proper warning signs, barricades, and /or other protective devices must be provided by
the Contractor. These shall be in accordance with the Manual of Uniform Traffic
Control Devices, e.g. tree trimming, one lane ahead, road closed, etc. If proper
Page 5
barricading is not performed, the Village will stop work until such time that proper street
barricading is accomplished. No TOTAL street closures will be permitted without the
advanced approval of the Village's representative.
21. DEBRIS REMOVAL:
All debris from tree pruning operations shall be removed from the site(s) and from the
Village of Oak Brook the same day it is placed. No debris is to remain in the street or
on public or private property overnight. Payment for removal and disposal of debris is to
be included in the per tree unit price for tree pruning. All debris, equipment, materials,
etc. shall be removed as the work progresses so that the public may have the use of the
street a maximum amount of time.
The Village reserves the right to request wood chips and firewood sized logs that are
generated from pruning activities be delivered to residents of the Village of Oak Brook
or the Village itself. Cost of delivery of wood chips is incidental to the contract.
Firewood sized logs will be allowed to be stacked neatly and left on the parkways for
homeowner pick up. This also is incidental to the contract price. The Village
representative will provide the Contractor with a list of addresses where wood chips are
requested. Prior to leaving firewood, the contractor will provide a list of where
homeowners are requesting firewood be left.
22. EQUIPMENT:
The equipment used for pruning shall be of sufficient type, capacity and quantity to
safely and efficiently perform the pruning work as specified. No motorized equipment
will be permitted to be driven on the parkways, driveways, or public walks during the
duration of the contract without prior authorization from the Village. All equipment to be
used by the Contractor shall be listed on the Contractor's Information Report at the time
of the bid opening. All such equipment can be subject to the inspection and final
approval of the Village.
23. RESTORATION:
The Contractor shall take all necessary precautions to eliminate damage to trees,
grounds, driveways, streets and curbs, sidewalks structures, and utilities on or adjacent
to the work site(s). Any damage shall be reported in writing to the property owner and
the Village of Oak Brook on the day of occurrence. Any damage shall be repaired at the
Contractor's expense within ten (10) days of the occurrence (unless demonstrable
reason for a delay can be shown with the consent of the property owner and /or the
Village of Oak Brook. Should the damage not be rectified within the agreed time or to
the satisfaction of the property owner or the Village, the Village can reserve the right to
repair or replace that which was damaged, or assess the Contractor such costs as may
be reasonable and related to damage caused by the Contractor, and deduct said costs
from any payment due the Contractor or failure may be cause for termination of the
Contract.
Page 6
24. WEATHER:
For the purpose of this Contract, the National Weather Service at O'Hare International
Airport shall be the weather forecasting and reporting agency. Any forecast by the
National Weather Service shall be deemed to extend no more than 12 hours into the
future. The Contractor may suspend or cancel pruning operations if weather conditions
are such that same cannot be carried out in a safe and effective manner. If such
suspension or cancellation occurs, the Contractor shall immediately notify the Village's
representative.
25. ADDITIONAL WORK
A. NEED AND RESPONSE:
Throughout the term of this contract it may become necessary for the Contractor to
provide additional tree services. The Contractor shall provide 24 -hour emergency
telephone /pager numbers where the Owner can reach the Contractor. When contacted,
the Contractor shall respond within 8- hours.
When requested for additional work, the Contractor must be able to furnish, as a
minimum, the following quantity and types of equipment:
a.)
(1) Aerial Tower (55ft.)
b.)
(1) Clam Truck
c.)
(1) Log Truck
d.)
(2) Chippers
e.)
(2) Chipper Trucks
f.)
(1) Stumper
g.)
(1) Semi Truck
h.)
(1) Utility /Pickup Truck
B. PERSONNEL:
The same provisions as found herein (Section D, item B -18), Contractor's personnel
apply to this work.
C. RECORDS:
All such "Work Orders" shall be originated by the Village of Oak Brook. Completed
Work Orders shall be returned to the Village and shall indicate the date, time and
location at which the work was conducted. Included on said Work Order, shall be the
employee name, classification, hours worked and the description and hours worked of
each piece of equipment used in performing the work.
D. MEASUREMENT AND PAYMENT:
The payment for services rendered shall be
in giving assistance. No allowances will be
site.
made for only those hours actually worked
given for travel time to and from the work
The HOURLY LABOR RATES as bid for each labor classification in the Bid shall include
all labor costs, fringe benefits, insurance, pension, overhead, and profit as required by
Page 7
the Contractor and shall include the furnishing of hand tools, chain saws, miscellaneous
equipment and fuel for these tools. Payment for EQUIPMENT RENTAL RATES shall
include all costs of ownership, operation, insurance, and costs of transporting the
equipment to and from the work site.
26.EMERALD ASH BORER (MERIT) TREATMENT:
This item of work shall consist of injection of Tree -Age as prophylaxis for EAB
infestation. The treatment shall be applied per manufacturer's specifications.
Page 8
Section E Contractor's Information Report
The bidder is required to provide a statement of experience. The information provided
herein is in conjunction with the Contractor's bid for Tree Maintenance Services.
A. EQUIPMENT /PERSONNEL:
1. Attach a listing of presently owned or leased equipment.
2. Attach a listing of presently employed personnel, their titles, experience,
and types of licenses and /or arborist certificates held.
B. MUNICIPAL EXPERIENCE:
The bidder is required to state below what work of similar magnitude or character is had
performed, and to give references that will enable the Owner to judge the experience,
skill and business standing and of its ability to conduct the work as completely and as
timely as required under the terms of the Contract.
Attach a listing of all completed municipal tree pruning contracts your company
completed between January 1, 2009 and December 31, 2012.
Contracting Entity
v ✓�'
I r 9rr' vii
Reference Contact
$ Value of Contract
The bidder shall have in his employ a minimum of one management personnel and the
bidder certifies that said personnel shall be assigned to directly manage and supervise
this contract. Said personnel shall have managed and supervised, at minimum, two
municipal tree pruning programs similar in type, scope, magnitude, and dollar value to
the as outlined in these contract specifications.
Page 1
EQUIPMENT LIST - VILLAGE JOBS
Name/Eauinment Make/Model Age
Aerial Truck
Ford
1998
Dump Truck
Ford
2000
Chipper Truck
Ford
2001
Pickup Truck
Ford
2002
Chipper
Morbark
2001
Crane
International
2005
Log Loader
International
1984
Stump Grinder
Vermeer
1997
Stump Grinder
Carlton
2003
ALL EQUIPMENT OWNED BY DAVEY TREE
Presently employed personnel who may work on this project
Peter Diehl - Master Foreman, Certified Arborist #IL 4227A
Christopher Kingzette - Licensed Applicator, Certified Arborist #IL 4245A
William Cooper - Licensed Operator, Certified Arborist #IL 0212A
Geoff Cowan - Manager, Certified Arborist #MW 0265
Marcus Parker - Sales Rep., Certified Arborist IL -4231A
John Peters - Sales Rep. Certified Arborist IL -0036A
Brad Wise - Asst. Manager, Certified Arborist OH -0448A
David Taylor — Licensed Operator, Certified Arborist #IL 4549A
Kevin Krahmer — Climber, Licensed Operator, IL 5363A
Osmar Mejia
Tom Ketelaar
Alex Rojo
Sebastian Carrillo
Luis Hernandez
Jesus Alba
Porfirio Torres
Section F Statement of Bidder's Qualifications
All questions must be answered and the data given must be clear and comprehensive.
This statement must be notarized. If necessary, questions may be answered on separate
attached sheets. The Bidder may submit any additional information he or she desires.
1. Name of Bidder: The Davey Tree Expert company
2. Permanent main office address: 1500 N Mantua street, Kent, OH 44240
3. When organized: 2/4/1909
4. If a corporation, where incorporated: Ohio
5. How many years have you been engaged in the contracting business under your
present firm or trade name: 132.
6. Contracts on hand: (Schedule these, showing amount of each contract and the
appropriate anticipated dates of completion) Too numerous to calculate.
7. General character of work performed by your company: Tree a Lawn care services
8. Have you ever defaulted on a contract: No
9. List, on an attached sheet, the more important projects recently completed by your
company, stating the approximate cost for each, and the month and year
completed. Include a contact person and phone # for each.
10. List your major equipment available for this contract.
11. Experience in work similar in importance to this project:
12. Background and experience of the principal members of your organization,
including the officers.
13. Credit available:
Page 1
14. Bank reference:
See Attached
15. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the Village of Oak Brook: Yes
16. The undersigned hereby authorizes and requests any person, firm, or corporation
to furnish any information requested by the Village of Oak Brook in verification of
the recitals comprising this Statement of Bidder's Qualifications.
DATED at Kent, Ohio , *kte1s this 16th day of January , 2013
STATE OF ILLIN01S OHIO )
) SS.
COUNTY OF PORTAGE )
The Davey Tree Expert Company
By: �0.--,
James F. Stief, Executive Vice tent s ent
Title
James F. chef being duly sworn deposes and says that he is the
Executive Vice President of The Davey Tree Expert Company and that the answers to the foregoing
questions and all statements therein contained are true and correct.
SUBSCRIBED and sworn to before me this 16th day of January
Page 2
ow
Notat ublic
y
0)/NS6;0y\ 'ylj,eo Jf6jlt'
THE DAVEY TREE EXPERT COMPANY
CORPORATE OFFICE, 1500 N. MANTUA ST., P.O. BOX 5193, KENT, OHIO 44240 -5193
TEL. 330- 673 -9511
KARL J. WARNKE, CHAIRMAN, PRESIDENT & C.E.O.
To:
The Davey Tree Expert Co. Credit Information
The following information is being submitted at your request, in confidence, for your consideration and as
a basis for the extension of credit to The Davey Tree Expert Company, and subsidiaries, Wolf Tree Inc.,
and The Care of Trees. This information will serve as the application for credit
1. Type of Business: The Davey Tree Expert Company provides tree care, lawn care and vegetation
management services to a variety of residential, corporate, utility and institutional clients throughout
the United States and provinces of Canada.
2. Corporate Information:
A. Address: 1500 North Mantua Street
P. O. Box 5193
Kent, OH 44240 -5193
Telephone: (330) 673 -9511
B. Officers: K. J. Wamke, President & CEO
D. E. Adante, Executive Vice President, CFO & Secretary
C. The Davey Tree Expert Company is an Ohio Corporation incorporated in February, 1909.
Federal I.D. No.: 34- 0176110
D & B File No.: 00- 790 -3180
D. Invoicing: Invoices for products and services are to be sent to the local office for
management approval All invoices are paid from Kent, Ohio and The Davey
Tree Expert Company's payment terms are net 40 days from date of invoice. The Accounts
Payable supervisor is Amanda Miller.
3. Local Information:
Local Manager:
Billing Address:
Telephone:
Delivery Address:
Local Sales Tax Exemption No. State
4. Banking and Trade References:
A. Banking: KeyBank National Association
Mailcode: OH- 124)6 -LL05
P.O. Box 9950
Canton, OH 44711 -0950
Telephone:(330) 489 -5394
Fax: (330)489 -5691
Bryon Me — Senior Vice President
B. Suppliers:
1. Valley Ford Truck Sales, Inc.
5715 Canal Road
Cleveland, OH 44125
Telephone: (216) 524 -2400
Fax :(216)524 -8527
2. Cintas Corp.
6800 Cintas Blvd.
Cincinnati, OH 45262 -5737
Telephone: (513) 459 -1200
Fax :(513) 459 -1941
3. The Anderson, Inc.
P. O. Box 119
Maumee, OH 43537
Telephone: (800)225 -2639
Fax-.(419) 891 -6618
4. StihlIncorporated
536 Viking Drive
P. O. Box 2015
Virginia Beach, VA 23450 -2015
Telephone: (757) 631 -5728
Fax:(757)486 -9210
5. CWC Chemical, Inc.
2948 Simmons Drive
Cloverdale, VA 24077
Telephone: (540) 992 -5766
Fax:(540) 992 -5601
6. Altec Industries, Inc.
P. O. Box 10264
Birmingham, AL 35202
Telephone: (205) 991 -7733
7. Helena Chemical Company
98324 Collection Center Drive
Chicago, B, 60693 -0962
Telephone: (702) 740 -5320
8. PBI/Gordon Corp.
Attn: Credit Department
P. O. Box 014090
Kansas City, MO 64101 -0090
Telephone: (816)421 -4070
Fax:(816) 460 -3737
The Davey Tree Expert Co. certifies that all statements listed are true and correct. We hereby authorize the above-
named creditor to investigate our credit status with the references named.
* The Davey Tree Expert Co. will not sign or agree to personal guarantees and will not permit individuals to be held
responsible for corporate indebtedness.
** The Davey Tree Expert Co. does not agree to pay any collection costs or any attorney fees that may he incurred.
The Davey Tree Expert Co. is a privately held, employee -owned company, and as such, does not disclose critical
financial information. Selected financial statements copied from our most recent Annual Report are available upon
written request from our Corporate Offices in Kent, Ohio.
Title:
Section G References
Bidder shall supply the following information listing at least five customers for which the
bidder has supplied a similar type of commodities, service, or construction.
1. Company Name:
Address:
Phone #:
Contact:
2. Company Name:
Address:
Phone #:
Contact:
3. Company Name:
Address:
Phone #:
Contact:
4. Company Name:
Address:
Phone #:
Contact:
5. Company Name:
Address:
Phone #:
Contact:
Page 1
Municipality:
MUNICIPAL REFERENCE LIST
VILLAGE OF OAK BROOK
Address: 1200 OAK BROOK ROAD OAK BROK IL 60523
Telephone # 630- 990 -3044
Forestry Contact Name LEE HAMMER
Year of the removal contract and number of trees removed 2005, 317 . t r e e s
Municipality VILLAGE OF RIVERSIDE
Address: 3860 COLUMBUS BLVD RIVERSIDE.IL 60546____
Telephone # 708 - 442 -3590
Forestry Contact Name MICHAEL COLLINS - Village Forester
Year of the removal contract and number of trees removed 2008, 673 tree s
Municipality: VILLAGE OF SCHAUMBURG
Address: 101 SCHAUMBURG COURT SCHAUMBURG IL 60193
Telephone # 847- 895 -7100
Forestry Contact Name SCOTT FINNANDER
Year of the removal contract and number of trees removed YEARLY APPROX . $200 .000 .00
Municipality VILLAGE OF WOODRIDGE
Address: FIVE PLAZA DRIVE$ WOODRIDGE, IL 60517
Telephone # 630 - 852 -7000
Forestry Contact Name GARY REJSEK
Year of the removal contract and number of trees removed 2003 - $32,168.00
Tree counts not available
Municipality: VILLAGE OF HTNSDAi F
Address: 19 E. CHICAGO AVENUE HINSDALE
Telephone # 630- 789 -7043
Forestry Contact Name JOHN FINEL - VILLAGE FORESTER
Year of the removal contract and number of trees removed VILLAGE PRUNING
2003 -2004
Municipality -VILLAGE OF BEDFORD PARK
Address: _ 6702 S ARCHER ROAD, BEDFORD PARK, IL
Telephone 708- 473 -1339
Forestry Contact Name JACK EDWARDS
Year of the removal contract and number of trees removedMitronutrient Indections
2 Oaks, 6 Maples 2009
Municipality:
Address:
Telephone #
Forestry Contact Name
Year of the removal contract and number of trees removed
Section H Bid Certification
The undersigned, being first duly sworn an oath, deposes and states that he has the
authority to make this certification on behalf of the bidder for the construction, product,
commodity, or service briefly described as follows:
"Tree Maintenance Services"
(A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the
Illinois Compiled Statutes, 1993, the bidder is not barred from bidding on this
contract as a result of a conviction for the violation of State of Illinois laws
prohibiting bid - rigging or bid - rotating.
(B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11 -42.1-
1 of the Illinois Compiled Statutes, 1993, the bidder is not delinquent in the payment
of any tax administered by the Illinois Department of Revenue.
(C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2 -105. of the
Illinois Compiled Statutes, 1993, the bidder has a written sexual harassment policy
in place including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor's internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights and the Human
Rights Commission.
6. Directions on how to contact the Department or the Commission.
This business firm is: (check one)
x Corporation Partnership Individual
Firm Name: The Davey Tree Expert Company
Address: 1500 N Mantua Street
City, State, ZIP: Kent, OH 44240
Signatu
Name
�l )- Sfz;
James F. Stief
Title: Executive vice President
Telephone: 330.673.9511 Date:. January 16, 2013
Paqe 1
SUBSCRIBED AND SWORN TO
before me this 16th day
Of January 2013
NO UblIC
11,� `Qmm,66,N1 /w, "10 g101),
ATTEST:
Paqe 2
-SEAL-
Section I Contract
(To Be Signed and Submitted as a part of Bid Package)
Tree Maintenance Services
THIS AGREEMENT, made and concluded this Rm day of= , 2013,
between the Village of Oak Brook, a municipal corporation, acting by and through
its President and Board of Trustees, known as VILLAGE, and The Davey Tree Expert Company
his executors, administrators, successors or assigns, known as CONTRACTOR.
2. WITNESSETH: That for and in consideration of the payments and agreements
mentioned in the Bid hereto attached, to be made and performed by the VILLAGE,
and according to the terms expressed in the Bond (if applicable) referring to these
presents, the CONTRACTOR agrees, at their own proper cost and expense, to do
all work, furnish all materials and all labor necessary to complete the work in
accordance with the plans and specifications hereinafter described, and in full
compliance with all of the terms of this Contract.
3. Contract shall commence in 2013. This contract will be awarded for a one year
term with three one year options to renew based on the bid prices submitted for
2013-2016.
4. TERMINATION: The Village may cancel or terminate this Contract, at its sole
discretion, with or without cause, and without prejudice to any other right and
remedy the Village may have, upon giving the CONTRACTOR thirty (30) days
prior written notice. In the event of any such cancellation or termination, this
Contract shall be null and void, and neither party shall have any further obligation
to the other party, except for any indemnification obligation set forth in this
Contract, and for any payment to the CONTRACTOR as provided below. Upon
cancellation or termination of this Contract, the Village may arrange for the
provision of the services contemplated hereunder by whatever method the
Village may deem expedient. In such case, the CONTRACTOR shall recover, as
its sole remedy, payment for work properly performed under the terms of this
Contract prior to the effective date of cancellation or termination. The
CONTRACTOR hereby waives and forfeits all other claims for payment and
damages, including, without limitation, anticipated profits or consequential
damages.
5. And it is also understood and agreed that the entire Bid Package hereto attached,
approved by the VILLAGE this A2L�- day of — 2013, are all essential
documents of this contract and are a part hereof.
Page 1
4. IN WITNESS WHEREOF, the said parties have executed these presents on the
above mentioned date.
Village Clerk
ATTEST:
7 wal I MAV - - 6 'i__�i
MA
Partners doing Business under
the firm name of
Party of the Second Part
ILLAGE OF OAK BROOK
By
Village President
The Davey Tree Expert Company
Corporate Name
B
Contractor
James F. Stief, Executive Vice resident
(If a Co- Partnership)
(If an Individual)
Party of the Second Part
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