R-1156 - 02/28/2012 - ENGINEERING - ResolutionsRESOLUTION 2012- ENG- AG -EXI -R -1156
A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF
A PROFESSIONAL SERVICES AGREEMENT FOR PHASE III ENGINEERING SERVICES
IN RELATION TO THE 22 "D STREET BEAUTIFICATION PROJECT BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND ENGINEERING RESOURCE ASSOCIATES, INC.
WHEREAS, the Village and Engineering Resource Associates, Inc. ( "ERA ") desire to execute a
Professional Services Agreement, entitled Illinois Department of Transportation (IDOT) Form BLR 5611,
( "Agreement'), and attached as Exhibit A, for Phase III engineering services during the construction of
the 22nd Street Beautification Project ( "Project'), from Spring Road to Salt Creek; and
WHEREAS, ERA has previously provided satisfactory engineering services to the Village as a
subcontractor to Hitchcock Design Group during the Project; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act ( "Act'), 50
ILCS 510/0.01 et seq. and Section1 -7-6 of the Village Code, the Village is not required to follow the
notice, evaluation, and selection procedures set forth in the Act for engineering services provided by
engineers that have a satisfactory relationship with the Village; and
WHEREAS, the President and Board of Trustees have determined that it is in the best interests of
the Village to enter into the Agreement in a final form approved by the Village Manager and the Village
Attorney;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and ERA in a form acceptable to the Village Manager
and the Village Attorney.
Section 3: Authorization and Execution of the Agreement. The Village President and Village
Clerk shall be, and hereby are, authorized to execute the final Agreement on behalf of the Village after
review and approval of the final form of the Agreement by the Village Manager and the Village Attorney.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner p- rovided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2012- ENG- AG -EXI -R -1156
Engineering Srvcs. Agmt. — in re:
22n0 St. Beautification Project
Page 2 of 2
APPROVED THIS 28th day of February, 2012
Gopal G. Lalmalani
Village President
PASSED THIS 28th day of February, 2012
Ayes: Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
None
None
ATTEST:
d& —
Charlotte K. Pruss
Village Clerk
EXHIBIT A
Local Agency
ConsWlant
�
Engineering Resource Associates,
VIII a of Oak &colt
C
C
O
County
Address
DuPaga
A
L
N
S
35701 West Ave. S He 1.
Section
CRY
A
Construction Engineering
L
Project Nor
Stare
G
Services Agreement
T
Illinois
Jab No.
For
soda
E
N
Federal Participation
A
N
6a
Contact NameiPhorWE -man Address
contact NamelPronerEfnall address
Mr. Mike Huilihan 6303M.5272
C
T
John Mayer 630 91 8-7721
mhullihan@oak- brook.oig
Y
I
jmayer&raconsultants.com
THIS AGREEMENT is made and entered into this day of I between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT
described herein. Federal - Id funds skilled to the LA by the state of Illinois under the general supervision of the 116nois Department of
Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
WHEREVER IN THIS AGREEMENT the following terms are used, they shag be interpreted to mean:
Regional Engineer Regional Engineer, Department of Transportation
Resident Engineer LA Employee dbectly responsible for construction of the PROJECT
Contractor Company or Companies to which the construction contract was awarded
Project Description
Name West 22nd Street Route FAU 1453 Length 0.59 rut Structure No. n/a
Termini Spring Road to Salt Creek
Description: This project consists of the construction of raised median precast concrete planters, shrubs,trees, perennials, landscaping
and the installation of an Irrigation system (coated within four existing grassed medians.
Provisions
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance of the engineering cervices forthe LA, in connection with the PROJECT
herernbefore described and checked below.
® a. Proportion concrete according to applicable STATE Bureau of Materiels and Physical Research (BMPR) Quality
ControllQuality Assurance (QC/QA) training documents or contract requirements and obtain samples and perform
testing as rioted below.
❑ b. Proportion hot mix asphalt according to applicable STATE BMPR QCfQA training documents and obtain samples
and perform testing as noted below.
❑ C. For 9003, to obtain samples and perform testing as noted below.
❑ d. For aggregates, to obtain samples and perrorn testing as noted below.
NOTE., For Ia. through td. the ENGINEER is to obtain samples for testing according to the STATE BMPR'Pro)ed
Procedures Guide°, ores indicated in the spectfica9ons, ores amaciled herein by the LA; test according to the
STATE BMPR'Manual of Test Procedures for Materials% submit STATE BMPR inspection reports; and verify
compliance with contract spaci6cations.
® e. Inspection of all materials when inspection is not provided at the source by the STATE BMPR, and submit
Inspection reports to the LA and the STATE in accordance with the STATE BMPR `Projed Procedures Guide' and
the policies of the STATE.
® f. For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QC /QA
trained technician classes.
® g. Inspect, document and inform the resident engineer of the adequacy of the establishment and maintenance of the
traffic control.
Page 1 of 7 BLR 05611 (Rev, 9106)
Printed on 1/13/2012 2:48:10 PM
❑ h. Geometric control including all construction staking and construction layouts.
❑
I. Quality control of the construction work in progress and the enforcement of the contract provisions in accordance
with the STATE Construction Manual.
Measurement and computation of pay items.
® k. Maintain a daily record of the contractor's activities throughout construction including sufficient information to permit
verification of the nature and cost of changes in plans and authorized extra work.
® I. Preparation and submission to the LA by the required form and number of copies, all partial and final payment
estimates, change orders, records, documentation and reports required by the LA and the STATE.
® m- Revision of contract drawings to reflect as built conditions.
2 Engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform the duties
of the ENGINEER in connection with the AGREEMENT.
3. To furnish the services as required herein within twenty-four hours of notification by the resident engineer or authorized
representative.
4. To attend meetings and visit the site of the work at any reasonable time when requested to do so by representatives of the LA or
STATE.
S. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without the written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
6. The ENGINEER shall submit Invoices, based on the ENGINEER's progress reports, to the resident engineer, no more than once a
month for partial payment on account for the ENGINEER's work completed to date. Such invoices shall represent the value, to the
LA of the partially completed work, based on the sum of the actual costs incurred, plus a percentage (equal to the percentage of the
construction engineering completed) of the fixed fee for the fully completed work.
7. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable to
improvement of the SECTION; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to
perform the services enumerated herein.
8. That the ENGINEER shall be responsible for the accuracy of the ENGINEER's work and correction of any errors, omissions or
ambiguities due to the ENGINEER'S negligence which may occur either during prosecution or after acceptance by the LA. Should
any damage to persons or property result from the ENGINEER' error, omission or negligent act, the ENGINEER shall indemnify
the LA, the STATE and their employees from all accrued claims or liability and assume all restitution and repair costs arising from
such negligence. The ENGINEER shall give immediate attention to any remedial changes so there will be minimal delay to the
contractor and prepare such data as necessary to effectuate corrections, in consultation with and without further compensation from
the LA.
9. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA.
10. The undersigned certifies neither the ENGINEER nor I have:
a) employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT;
b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c) paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out
the AGREEMENT.
d) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
e) have not within a three -year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property;
1) are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) of this certification; and
g) have not within a three -year period preceding this AGREEMENT had one or more public transactions (Federal, Soo or local)
terminated or cause or default.
Page 2 of 7 BLR 05611 (Rev. 9106)
Panted on 12/1212011 11:04:24 AM
11. To pay its subcansultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
12. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
13. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work called for in the AGREEMENT.
11. THE LA AGREES,
1. To furnish a resident engineer to be in responsible charge of general supervision of the construction.
2. To fumish the necessary plans and specifications.
3. To notify the ENGINEER at least 24 hours in advance of the need for personnel or services.
4. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee ® CPFF = 14.5 %[DL + R(DL) + OH(DL) + IHDC], or
❑ CPFF =14.5 %[DL + R(DL) + 1.4(DL) + IHDC], or
❑ CPFF =14.5 %[(2.3 +R)DL +IHDC]
Where: DL - Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm's Actual Overhead Factor
R = Complexity Factor
Specific Rate ❑ (Pay per element)
Lump Sum ❑
5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILGS 515 -409:
❑ With Retainage
a) For the first 5D% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work Is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment— Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
® Without Retainage
a) For progressive payments — Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the award and performance of
any DOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall
take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT -
assisted contracts. The recipients DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shell be treated as
violation of this agreement Upon notification to the recipient of its failure to carry out its approved program, the Department may
impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C.
1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 at seq.).
Page 3 of 7 BLR 05611 (Rev. 9/06)
Printed on 12/12(201111:04:24 AM
III. It is Mutually Agreed,
1. That the ENGINEER and the ENGINEER's subcontractors will maintain all books, documents, papers, accounting records and
other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times
during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the
STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be
furnished if requested.
2. That all services are to be furnished as required by construction progress and as determined by the RESIDENT ENGINEER. The
ENGINEER shall complete all services specified herein within a time considered reasonable to the LA, after the CONTRACTOR
has completed the construction contract.
3. That all field notes, test records and reports shall be turned over to and become the property of the LA and that during the
performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the
documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shag be restored at the
ENGINEER's expense.
4. That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER, at the ENGINEER's last known
address, with the understanding that should the AGREEMENT be terminated by the LA, the ENGINEER shall be paid for any
services completed and any services partially completed. The percentage of the total services which have been rendered by the
ENGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section II shall be
multiplied by this percentage and added to the ENGINEER's actual costs to obtain the earned value of work performed. All field
notes, test records and reports completed or partially completed at the time of termination shall become the property of, and be
delivered to, the LA.
5. That any differences between the ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall
be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed
by the LA, and a third member appointed by the two other members for disposition and that the committee's decision shall be final.
6. That in the event the engineering and inspection services to be furnished and performed by the LA (including personnel furnished
by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the STATE shall have the right to supplement
the engineering and inspection force or to replace the engineers or inspectors employed on such work at the expense of the LA-
7. That the ENGINEER has not been retained or compensated to provide design and construction review services relating to the
contractor's safety precautions, except as provided in numbered paragraph it of Section I.
8. This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract
or grant and debarment of contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, 'grantee" or `contractor' means a corporation, partnership or other entity, with twenty -five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor /grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractors workplace.
(2) Specifying the actions that will betaken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contractor grant, the employee will:
(A) abide by the terms of the statement; and
(B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace
no later than five (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the grantee's or contractors policy of maintaining a drug free workplace;
(3) any available drug counseling, rehabilitation and employee assistance program; and
(4) the penalties that maybe imposed upon an employee for drug violations.
Page 4 of 7 BLR 05611 (Rev. 9106)
Printed on 12/1212011 11:04:24 AM
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance
of the contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of
paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program by, any employee who is convicted, as required by section S of the Drug Free Workplace Act
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is In place.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free
Workplace Act
9. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT - assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination this AGREEMENT or such other remedy as the LA deems appropriate.
Agreement Summary
Sub - Consultants:
TIN Number
AAreement Amount
Chica o Testing Laboratory, Inc.
36- 4199051
44,938.00
Hitchcock Design Group
363059326
$6,480.00
FRS Design
26. 0310285
$1,500.00
Sub- Consultant Total:
$12.918.00
Prime Consultant Total:
$46,408.95
Total for all Work:
$59,326.95
Executed by the LA:
MIA X
Executed by the ENGINEER:
ATTEST:
Tltie:
Page 5 of 7
Printed on $211 21201 1 11:04:24 AM
of Oak Brook
By:
Title:
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Exhibit B
INnois Depar brient
of TnansporWon
Prime Consultant
Name
Engineering Resource Assoc
Address
35701 West Ave Ste 150
Telephone
630 393 -3060
TIN Number
36-3686466
Project information
Local Agency
Village of Oak Brook
Section Number
11 -00043 -00-LS
Project Number
TE-00131(872)
Job Number
C-91- 501 -11
Engineering Payment Report
This form is to verify the amount paid to the Sub - consultant on the above captioned contract. Under penalty of law for
perjury or falsification, the undersigned certifies that work was executed by the Sub - consultant for the amount listed below.
fee /z , Z6 /Z.
Date
Note: The Department of Transportation Is requesting disclosure of Information that is necessary to accomplish the statutory
purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as
concurring with the payment amount specked above.
Page 7 of 7 BLR 05611 (Rev. 9108)
Printed on 1/132012 2:51:51 PM
PAYROLL RATES
FIRM NAME Engineering Resource DATE
PRIMEISUPPLEMENT Prime
PSB NO.
ESCALATION FACTOR
0.00%
CLASSIFICATION CURRENT RATE CALCULATED RA
Professional Engineer VI
$70.00
$70.00
Professional Engineer V
$65.79
$65.79
Professional Engineer IV
$55.13
$55.13
Professional Engineer 111
$45.33
$45.33
Professional Engineer 11
$38.83
$38.83
Professional Engineer 1
$32.00
$32.00
Staff Engineer III
$31.50
$31.50
Staff Engineer II
$30.42
$30.42
Engineering Intern II
$12.00
$12.00
Engineering intern 1
$11.00
$11.00
Engineering Technician V
$34.63
$34.63
Engineering Technician IV
$28.17
$28.17
Engineering Technician III
$23.50
$23.50
Environmental Director
$62.50
$62.50
Environmental Specialist Ili
$31.50
$31.50
Environmental Specialist II
$30.25
$30.25
Environmental Specialist 1
$23.50
$23.50
Professional Surveyor 1
$32.00
$32.00
Surveyor V
$28.50
$28.50
Surveyor IV
$26.75
$26.75
Surveyor III
$21.00
$21.00
Surveyor II
$19.00
$19.00
Administrative Director
$57.00
$57.00
Administrative Staff IV
$26.50
$26.50
Administrative Staff III
$23.05
Administrative Staff II
$20.75
01N3I12
DF- 824-039
REV 12104
PREPARED BY THE AGREEMENTS UNITPrinted 1/13/2012 3:00 PM
FAU 1453
Vlllag6 o1Oak Bmok
Secdon l"OD440615
Ralect TE4ODI(872)
Job No. F91S01 -11
Contact NO Mm
DbeGCost Summary
keno
Total
Dkod Cast
Sh�pkg
Cost
Plan PrbN
es
FkM
Supp$ea
Tnps
BBks/ Total
Cosh
Plan
No. of
Total
Cost 4�
No. o1
Coal®
T'
MOes
$.S.Ullll
Shestr
Secs
Sheen
E 1.00ISht
Sheep
SD.15/sM
MW&V& mMlnWon
$21.w
1
30
30
17
E5
.
0
$0
f0
Subm6lel Reviews
$46.00
0
1
0
S
$22
15
3
45
$11
100
$15
$
Cm ObservaWn
5626.00
35
30
1.050
376
0
0
0
S
$0
DocwT*ntdm
$3&00
0
0
$16
0
0
0
$0
18D
$23
Pay Rgat B CO RaNae
$26A0
0
0
$0
S
20
1
20
$20
$D
JS$4
Pwjmcbs
$64.00
2
3D
60
$33
$6
20
2
40
$40
100
$15
Totab
$$53
5827
$54
$71
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December 2, 2011
John Mayer, PE, CFM
Engineering Resource Associates, Inc.
3 S 701 West Avenue
Warrenville, Illinois 60555
RE: Oak Brook 22nd Street ITEP Enhancements - Construction Services
DearJohn,
Now that Phase II documents for the Oak Brook 22' Street ITEP Enhancements project are almost
complete and the project is moving forward for bid letting in March 2012, we understand that the
Village has asked Engineering Resource Associates, Inc (ERA) to provide engineering consulting
services during construction.
Our role during construction will be to assist ERA related to the enhancement items, including
attending a pre - construction meeting with the selected contractor, reviewing shop drawings and
product submittals, periodically reviewing the work on -site, issuing interpretations orcladfications to
the construction documents if necessary, reviewing the work at substantial completion and preparing
a punch list of items to be completed, and attending afinal walk through. The work is outlined in
more detail in the attached Scope of Services.
We will invoice our work on an hourly basis at our standard hourly rates. We understand that the
project is scheduled to commence in early spring 2012 and continue for a period of 35 working days.
We are available to begin work with your authorization based on this schedule and participate as
needed during the construction period.
Thank you for the opportunity to continue to be involved in this important project for the Village of
Oak Brook If you have any questions or wish to discuss this proposal in more detail, please don't
hesitate to call.
Sincerely,
Hitchcock Design Group
Tim King, ASLA
Principal
End: Scope of Services
Fee Estimate
Standard Billing Rates
tlMwtrm➢ wBetlimkrc4ymmdGghmyRmmrMabmbN6mAldNkeIOPMMb10114V1m t6w[dvt
December 2, 2011
I Oak Brook 22' Street ITEP Enhancements
Page 1
Scope of Services
CONSTRUCTION SERVICES
Following award of the workto a Contractor, HDG will provide the following Construction Services.
1. Attend a pre - construction meeting with IDOTand the Contractorto review:
a. Contractor mobilization and staging
b. Contractor schedules
c. Contractor submittals
d. responsibilities
e. communications
f. payment procedures
2. Review shop drawings, product data and material samples which the Contractor is required to
submit, but only for the limited purpose of determining their general conformance with the
design concept and information contained in the Contract Documents. This review does not
include:
a. the accuracy or thoroughness of details such as quantities, dimensions, weights or gauges
b. the appropriateness of fabrication or installation processes
c. coordination of the work with other trades
d. safety precautions
3. Visit nurseries local to the project site with the contractor to select certain, specified plant
materials including:
a. Shade, ornamental and evergreen trees
b. Representative shrubs
4. Issue interpretations or clarifications of the Contract documents when requested.
5. Observe the work during construction to become familiarized with the progress and quality of
the Contractor's work and to determine if the work is proceeding in general conformance with
the contract documents. 5 site visits are anticipated at the following times:
a. review precast concrete planter curb layout and installation
b. review grading and planting bed preparation
c. review planting layout and installation
d. substantial completion walk through (including preparation of a punch list of items to
complete)
e. final acceptance walk through (including a recommendation for final acceptance)
IMIL6=
1 December 2, 2011
�g Oak Brook 22' Street REPEnhancements
Paget
GENERAL PROJECT ADMINISTRATION
We will manage the performance of our own work throughout the term of the contract by providing
the following services:
A. Communications
1. Schedule, create agendas and summarize the highlights of periodic meetings that we lead.
2. Collect and disseminate communications from other par ties.
3. Periodically infonn your representative about our progress.
B. Schedules
1. Keep you informed of our schedule and availability to participate in she visits as required.
2. Coordinate the activities of our staff and our consultants.
C. Staffing
1. Select and assign staff members and/or consultants to appropriate tasks and services.
D. File Maintenance
1. Establish and maintain appropriate correspondence, financial, drawing and data files.
2. Obtain appropriate insurance certificates from consultants.
3. Maintain appropriate time and expense records.
ADDITIONAL SERVICES
We may provide additional services that are not included in the Basic Services, such as, but not
limited to:
1. Additional site visits or meetings not specified in this Scope of Services.
2 Detailed written summaries of our work or our recommendations.
3. Services rendered after the time limitations set forth in this contract
4. Services required due to the discovery of concealed conditions, actions of others, or other
circumstances beyond our control.
5. Services required to restart the project' if you suspend our work at your convenience for more
than 90 days during the performance of our services.
6. Services rendered after Final Acceptance of the Contractor's work or services rendered more
than 60 days after Substantial Completion of the Contractor's work
AUTHORIZATION
If circumstances arise during our performance of the services outlined which we believe require
additional services, we will promptly notify you about the nature, extent and probable additional cost
of the additional services, and perform only such additional services following your written
authorization.
•r
c'r
HIT
GROUP
Nefpb
Oak Brook 22nd Street REP Enhancements
Professional Fees
December 2, 2011
CONSTRUCTION SERVICES
1 Attend pre-construction mtg
2 Review shop drawings and submittals
3 Tag plant materials at nurseries
4 Issue interpretations, clarifications
5 Review meetings (5)
Sub -total hours
SubAotalfee
Hitchcock Desion GrouD Fees bmenses
CADM
I COBS
I sub -total
printing,
travel
sub -total
$115
$100
16
delivery
4
4
$
$ 20
16
16
$ 50
8
8
$
$ 100
8
8
$ 501
1
20
20
1 $
$ 120
36
20
56
$4,140
Hitchcock Design Group Total =
I
HITCD 0C
GROUP
c eatinybet�rploceY
Standard Billing Rates and Expenses
Effective April 1, 2011
For projects or phases that are invoiced on an hourly basis, we track and invoice time based on the
activity performed rather than the salary of the person performing the activity. That way, we are
compensated for the value of the service instead of the cost of the service. We track eight different
activities based on the complexity and the experience required to perform each activity. Those
activities and their corresponding billing rates are:
Project Leadership
$175.00/hr.
Project Management
$130.00/hr.
Construction Administration
$115.Oo/hr.
Project Planning
$115.00/hr.
Project Design
$105.00/hr.
Construction Observation
$100.00/hr.
Project Documentation
$SO.00/hr.
Project Support
$65.00 /hr.
Other Project Expenses
In addition to our standard hourly rates, we invoice authorized sub - consultant fees, travel and
reproduction expenses, at 115% of our cost. We will invoice mileage in personal or company-owned
cars at 115% of the current IRS reimbursement rate.
Exhlb'd I
AcimpUfte. & AuthotWon Form — December 2,:3011 Prooml
Oak Brook2V.Streat rrEP Enhancemems — Phasellf Cms#ucfion SerAces
Engineering Rmwo Assolatee, Inc.
221 WestJoffdrsm A*#.w
s3MI-1787L,6"y-w-sf
Please Provide Contact Infoxaflon.
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N*MMO, ORRINS-60540
TelephonO liF.Olmlla.-Numbem, 630-9611787
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Chicago Testing Laboratory, Inc.
30W 114 Butt"Reld Read. W&,ac l ,U-60556 p 6W.393.C7L1 f ll".393.CM7
18000 SouN Wdiym 9uaet, Thamlon. IL 80/]8 p ]08.87].1801 f708.877.8926
1348 Ndpa Avarua, 8k Oros Y9apa. R 6000] p 84].228.11179 1847.228.0033
P.O, aos 3385, Joliet. 1.11M,t p 830.680.1484 1830.560.4464
Founded 1912 I
Tasting • inepaction o Training • Consulting • Research • GaotaehNeal
November 30, 2011
Engineering Resource Associates, Inc.
35701 West Avenue, Suite 150
Warrenville, Illinois 60555 -3256
Attn.: Mr. Brian J. Dusak, P.E, CFM
Project Engineer
Re: Quality Assurance (QA) — PCC Testing & Inspection Services
Various Sidewalks, Village of Oak Brook, Illinois
CTL Proposal No. EG11175
Dear Mr. Dusak:
..chksgerno.g146.com
Ffo0chlcspoteminglab.core
Please find the enclosed copy of Chicago Testing Laboratory s unit rate proposal for performing
PCC inspection and testing services for the above mentioned project in Oak Brook, Illinois. Also
included are a brief summary of our history and performance, and an outline of our capabilities.
CTL is exceptionally prepared and exclusively qualified to provide Quality Assurance (QA)
inspection and testing services for the year 2012. CTL is proud to offer over 40 qualified and
certified individuals, specializing in various transportation testing sub - fields, including: QC /QA
construction materials proportioning and evaluation (PCC and HMA Level II IDOT Approved),
soils testing (AMRL, ASTM, and IDOT approved), and geotechnical evaluations. CTL's wealth
of IDOT and local municipality experience has afforded us an unparalleled working knowledge
of IDOT's specifications, reporting, and MISTIC.
With almost a century of heritage, CTL remains "best in class" for QC/QA construction materials
inspection, training, and research. We appreciate the opportunity to provide this proposal and
look forward to work with you on this project and thank you for your time and consideration
Very truly yours,
CHICAGO TESTING LABORATORY, INC.
Tahir Munawar Christopher Chan, P.E.
Geotechnical Engineer Regional Manager
SUMMARY OF QUALIFICATIONS
Chicago Testing Laboratory was formed in 1912 to provide consulting engineering and
construction materials testing and inspection services to municipalities, government agencies
and private clients. Since 1912, the Chicago Testing Laboratory, Inc. has been actively
engaged in the research, consulting, testing, and inspection of construction materials. CTL
continues to maintain its reputation as a leader in the field of materials testing and inspection,
and is used by public agencies and private corporations worldwide for their analysis and testing
expertise.
Chicago Testing Laboratory is currently rated by Illinois Department of Transportation's
Consultant Services Unit to have a capacity to generate $10,000,000 per year in transportation
project fees and we have the capacity to fulfill this assignment. CTL is prequalified in the areas
of Roads and Streets (2), Aeronautical Construction Inspection (49), General Geotechnical
Engineering (38), Subsurface Exploration (40), Structure Geotechnical Reports (41),
Construction Inspection (49), Quality Assurance Complete (50) and Bituminous Mixture Designs
(53).
Chicago Testing Laboratory:
• Is a professional engineering consultant in the state of Illinois, and is prequalified by the
Illinois Department of Transportation (IDOT).
• Has provided construction and materials expertise on numerous projects in the Chicago
metro area.
• Has worked as a sub - consultant to numerous prime consultants on Illinois DOT and
Illinois State Toll Highway Authority (ISTHA) projects, and provides materials inspection
for dozens of villages and municipalities.
• Provides construction and materials training to agency, contractor and consultant
personnel throughout the United States.
CTL is committed to the principles of quality — from design through the construction. With our
independent locations, CTL strives to:
• Ensure customer satisfaction through meaningful process control
• Maintain a high level of Total Quality Management
• Maximize the quality and serviceability of today's construction projects
CTL provides professional engineering services to agencies, contractors, consultants and
material producers and supports and works with other associations on issues of common
interest. CTL is the sub - consultant to Lake Land College, now for over 10 years, for the ]DOT
QCIQA certification training held in District One. CTL personnel supply a large portion of the
training for the IDOT, contractor and consultant workforces wanting training and certification in
the program. In 1998 Lake Land College, through administering the IDOT QC /QA training
CTL Proposal No. EG11175
PCC Testing, Various Sklawalks, Village of Oak Brook, IL. Page -2
program, was the recipient of the Illinois Community College Board Award for Excellence in
Workforce Preparation. CTL was pleased to be a part of that team.
CTL teaches and develops construction and materials testing training programs, including the
MOT QC /QA certification training courses. Inside and outside of Illinois CTL has taught several
courses to various agencies and industry on the proper use of soils, asphalt, concrete, and
other construction materials. CTL assisted in the update of the Federal Highway
Administration's Hot Mix Asphalt Construction training course. The FHWA, state agencies, and
construction industry personnel worldwide have used this course to train new and experienced
workers in the proper use of road construction materials. CTL also developed the IDOT local
agencies training course, and co- developed several other MOT training programs. Not only are
CTL technicians QC/QA certified, but many are also IDOT QC /QA instructors.
CTL research activities have resulted in several ASTM test specifications, including the Abson
asphalt recovery test (ASTM D1856) and the Root- Tunnicli f method for evaluating stripping of
asphalt mixtures (ASTM 04867). Numerous other special tests and equipment have been
developed in connection with special investigations and research studies for various clients and
technical societies.
CTL's laboratories are IDOT, AASHTO, AMRL, ASTM 03666 approved bituminous and
concrete testing facilities, staffed with IDOT QC /QA Certified Technicians. Chicago Testing
Laboratory has three IDOT approved laboratories strategically located in District One totaling
over 10,000 square feet, available for support on this assignment All CTL laboratories
participate In multiple round robin testing programs, including Internal Independent Assurance
round robin testing, to ensure the accuracy and precision of all test data.
CTL currently operated from three local offices located in Elk Grove Village, Warrenville and
Thornton, Illinois. The work for this project will be completed from our Warrenville Office.
CTL Proposal No. EG11175
PCC Testing, Various Sidewalks, Village of Oak Brook, IL. Page.3
PROJECT SPECIFIC EXPERIENCE
CTL has specialized in providing QAICIC support for over a decade and possesses the
experience and expertise to perform beyond expectations for you on this project. The following
is a sampling of recent successful projects where CTL has performed tasks similar if not
identical to those required for the Quality Control testing under this contract:
180, 147th Street, I55 (Lonco) — CTL was selected by IDOT /Lonw to provide extensive coring
and pavement evaluations on this future interstate reconstruction project. CrUs work on these projects
will aid the DOT in designing the projects for future expansion /reconstruction. CTL was selected
partially due to our expertise and performance on previous similar projects.
Bishop Ford Freeway (Homer Chastain) — crL was selected by IDOT to provide coring and
pavement evaluation for this future reconstruction project CTL worked closely with IDOT Materials
personnel to ensure superior performance. CTL completed over 110 full depth cores in a few days time,
exceeding the DOT's expectations and completing the project under budget.
Edens Expressway Reconstruction (Clark Dietz) major IDOT reconstruction for 2008,
CTL was selected based on our previous IDOT experience with Stone Mbc Asphalt and project materials.
CTL filled the roles of lead technician and quality management support, PCC and HMA, for the DOT
through our relationship with the Prime Consultant on this project.
Kennedy Expressway Resurfacing (IDOT) with Stone Matrix Asphalt CTL filled the role of
lead technician on this night time resurfacing project for the Illinois Department of Transportation under
contract 138 -02. CTL's role included providing Quality Assurance oversight and support directly for the
department at the plant and in the field. CTL project feedbacic/reviews were excellent for this project
I -55 Reconstruction & Expansion (Gallagher Asphalt) Crt provided all quality control
services on this project, including quality control management, laboratory and field technician support
on this reconstruction, add lane project. CTL also provided comprehensive smoothness analysis utilizing
our inertial profiler to ensure proper pavement smoothness specifications were met.
I -294 ISTHA Reconstruction/ Expansion (STV Inc.) and Addition of Pass Through
Tolling, Plazas 33, 35, 36, 39 from I80 to I90, CTL performed materials inspection and coordination
including soils, asphalt, concrete, and aggregates (on and off site). CTL successfully supported an
inexperienced client through all phases of materials and construction inspection, at times providing as
many as 8 technicians to cover all the activity on the project site.
I -90 ISTHA Reconstruction /Expansion (MACTEC) and Addition of Pass Through Tolling,
Plazas 16 and 19, CTL performed materials coordination and management and inspection including
soils, asphalt, concrete, aggregates (on and off site), and structural steel for Bridges.
Dan Ryan Expressway Resurfacing, 31" Street to 67' street, Steel Slag Polymer Modified
Asphalt, CTL was responsible for Inspection and documentation of HMA and PCC project materials on
this award winning project. CTL was also active in the recent major reconstruction of the Dan Ryan,
indudinq Inspection and testnq on PCC, HMA, and Soils.
CTL Proposal No. EG11175
PCC Testing, various Sidewalks, Village of Oak Brook, IL. Page- 4
Calumet Expressway Resurfacing, 190/94,157 to I80, Steel Slag SMA, CTL was responsible
for inspection and documentation of HMA project materials.
sw Inc. — I -294 ISTHA Reconstruction/Expansion and addition of Pass Through Tolling, Plazas 33,
35, 36 & 39 from I -80 to I -90. CTL performed materials Inspection and coordination including concrete,
soils, asphalt and aggregates (on and off site). CTL successfully supported an Inexperienced client
through all phases of materials and construction inspection, at times providing as many as 8 technicians
to cover all the activity on the project site.
MACTEC — I -90 ISTHA Reconstruction/Expansion and addition of Pass through Tolling, Plazas 16 &
19. CTL performed materials coordination and management and inspection including concrete, soils,
asphalt, aggregates (on and off site) and structural steel for Bridges. CTL was Integral in wonting with
i he L5TI4 tihrough our diem; in ensuring all sbudura/ steel manufacturer testing was completed in a
b'mey, effident fashion even when the 111inasr DOT was unable to pro vide this testing.
IDOT — PTB 142 -02, 138 -02, 128-06, 113 -19, etc as an IDOT consultant providing
various /various type inspection and bituminous mature designs directly for the Illinois DOT. Tasks
have included: aggregate plant sampling, testing and inspection, hot mix asphalt plant site and field
Inspection, Portland cement concrete, precast concrete structure inspection, and other laboratory and
field testing, including complex mature designs (SMA, Fractionated RAP, Sand Ma Leveling, etc).
CTL's work resulted in several IDOT policy changes from research and development completed on
specialty mixes, including Sand Ma Leveling, Stone Matrix Asphalt, Polymer Mixes and other HMA.
• CTL is providing QA materials testing and inspection services for City of Naperville for
last three (3) years. CTL is responsible for documentation of all HMA, PCC, micro-
surfacing testing and Inspection for the city.
CTL has provided QA materials testing and inspection services for City of Des Plaines
for 2009/2010 MFT and Street Resurfacing projects. CTL was responsible for providing
QA management, taking asphalt core samples throughout the city, concrete testing,
HMA testing and inspection in field and laboratory and providing geotechnical
engineering services.
• CTL has completed its 51° year with Village of Northbrook, providing QA materials testing
services similar to the services requested by your office.
In addition to above mentioned projects, CTL has also successfully completed Quality
Control /Quality Assurance material testing for hundreds of MFT Projects in Dolton, Alsip, Palos
Hills, Crete, Matteson, Dixmoor, Flossmoor, Riverdale, Lansing, Glenwood, Homewood, Aurora,
and Grundy County. CTL was responsible for asphalt and concrete inspection on each of these
projects, and continues to be the firm of choice for local QC /QA projects
CTL Proposal No. EG11175
PCC Testing, Various Sidewalks, Village of Oak Brook, IL. Page -5
FIELD TESTING SERVICES
CTL is aware of the need for constant communication between the Village and the consultant
for this project, and our approach for project completion addresses this need. Our recent
"Good/ Excellent" and "Good" evaluations for our work done under IDOT, District One Quality
Assurance contracts, and our continued selections for IDOT, ISTHA, County, and City projects,
reflects our commitment to excellence and our understanding of the communication and
commitment required on similar assignment types.
CTL is completely equipped to test and analyze asphalt, concrete, soils, structural steel, and
other construction materials. CTL's technicians are certified and skilled in all aspects of field
construction testing, from soil density to interstate paving inspection. CTL is qualified in
performing geotechnical investigation, evaluation, and report writing in the state of Illinois and
has successfully completed numerous projects in the past of various scope and scale.
For projects of this magnitude,.CTL typically assigns:
• Project Technicians- for day to day testing and observation activities at the project site,
daily reports are completed by the technician and include time on site and a summary of
the technician's observations. Reports should be available for review and signing by the
client on site representative. Project technicians will be IDOT certified at the following
levels depending on project requirements: Level II PCC Technician.
• Project Manager/Engineer- for review of all technician activities, observations, and
reports, and available for support on issues when the technician or client may need it.
Responsible as primary contact to coordinate with client, contractors and resident
engineer for testing scheduling and other project aspects.
• Secretary- for documentation preparation and submittal to the client and allocated
recipients.
• We have the ability to provide back -up equipment within one hour in the event of testing
equipment malfunction or failure.
PROJECT OVERVIEW AND SCOPE
Our scope of work for above mentioned Quality Assurance (QA) project may consists of plant,
lab and field testing and inspection of concrete. We have provided the cost for field materials
testing services based on the testing frequency provided by your office. Following is a summary
of our involvement on typical QA Materials Testing project:
CTL Proposal No. EG11175
PCC Testing, Various Sidewalks, Village of Oak Brook, IL. Page- 6
Portland Cement Concrete Testing
a. In the field — perform split testing with QC personnel for slump and air content.
Cast split cylinder specimens for laboratory compressive strength testing with
results to compared with QC's on available.
b. Complete and submit daily reporting of above observations and test
comparison results.
II. Laboratory Services
a. Provide compressive strength testing of concrete cylinders
Reporting will be completed and forwarded as required by the specifications, in standard IDOT
format, with originals kept on file and copies submitted to Client, unless otherwise requested.
Testing frequencies and procedures will be according to the project specifications and /or other
governing documents, or as agreed with a Village of Roselle representative.
UNION AFFILIATIONS
Chicago Testing Laboratory, Inc. technicians have chosen to be represented by the IUOE Local
150 materials testers union. The recent addition of this bargaining agreement is reflected in the
pricing and provisions shown in this proposal. CTL recommends using union technicians on all
of your projects to eliminate any potential labor disputes or work stoppages. Prevailing wages
are required for all area public projects, so why take a chance with using nonunion labor?
Based on the anticipated QA testing frequencies, we estimate that a budget of $4,938.00 will be
sufficient to cover the costs associated with testing and management of the project. CTL will bill
only for hours and tests performed. Only actual time spent on the project will be invoiced at the
provided rates. See attached for itemized breakdown of the cost estimate.
Our unit rates are based on a normal 8 -hour workday within the standard working hours of 7:00
am to 5:00 pm, with overtime after 8 hours per day, on Saturday, and outside of standard
working hours. Overtime will be invoiced at a rate of 1.4 times the normal hourly rate. Sunday
and Holidays will be invoiced at a rate of 2.0 times the normal hourly rate. Project and plant site
visits will be subject to a 4 hour minimum.
Technician scheduling is expected to occur by office call or fax before 3:00 pm on the business
day prior to the site visit, and should be completed in addition to the onsite technician being
notified to ensure scheduling completion. Calls received on the same day may be cause for
delay in scheduling and subject to immediate overtime rate for that day. Any changes in
CTL Proposal No. EG11175
PCC Testing, Various Sidewalks, Village of Oak Brook, IL. Page -7
technician scheduling not completed 2 hour prior to the shift start will be subject to any
applicable project daily minimums.
UNIT RATES (Union)
SCHEDULE OF FEE AND UNIT RATES
Description
Union Rate
Technician
[Prevailing Wage]
PCC Level I Technician
$90.00/hr
Cylinder Pick Up (no 4 hr minimum)
$70.00 /trip
Overtime Charges (Standard)
1.4 x Rate
Overtime Charges (Sunday/Holiday)
2.0 x Rate
Night Differential
10 % x Rate
Mileage
$0.60 /mile
Engineering Review
8
Project Manager
$95.00/hr
Laboratory Testing (performed during sfd tiusipess hot
$0.60
Compressive Strength Testing of Cylinders
$17.00 /each
Flexural Strength Testing of Beams
$55.00 /each
SCHEDULE OF FEE AND UNIT RATES
Description
Rate
Unit R
Hours
or
Total
(S/hr or sate
Units
PCC I Technician (Field -8 days, 4hr /day)
$90.00
32
$
2,880.00
Cylinder Pickup (per trip)
$70.00
8
$
560.00
Vehicle Charge (40 miles/day @ 16 days)
$0.60
640
$
384.00
Compressive Strength Cylinder Testing
$17.00
32
$
544.00
Project Manager
$95.00
6
$
570.00
Estimated Total
$
4,938.00
CTL Proposal No. EG11175
PCC Testing, Various Sidewalks, Village of Oak Brook, IL. Page- 8
ACCEPTANCE
CTL Proposal No. EG11175
Reference: Quality Assurance (QA) — PCC Testing 8L Inspection Services
Various Sidewalks, Village of Oak Brook, Illinois
Estimated Cost $4,938.00 (see attached cost estimate sheet)
Please sign and return this acceptance form as your agreement to proceed with the scope of
work as indicated. By signing this form, you agree to remit payment to CTL at the rates listed in
the referenced proposal.
Company Name: �nSinerreJx, ��ifL�1C� X3:x
Contact Name:
Address:
Telephone Number:
Fax Number:
Signature:
Date:
CTL Proposal No. EG11175
PCC Testing, Various Sidewalks, Village of Oak Brook, IL. Page- 9
Chicago Testing Laboratory, Inc.
30W114 Smonfitl6 Rossi. WmenWle. IL 80666 I, 630.393.CTLI f 630.393.CTL7
18000 South WaWne Seam. Tiou., IL 8076 p 708.877.1801 1708.877.6926
1346 Mae A., ak Ike. Mago. IL 00007 P 847338.1079 f 807.218.0633
P. O. Boa 3386, Aget. 180434 0 830660.4464 f 630.660.464
www.chipatmBdghA.cwn
FWMa01212
Testing ' Inspection • Training
P q • Consulting • Reeaareh • Gaoteehnical knfa�chiugpterth,91W.c4m
ACCEPTANCE
CTL Proposal No. EG11175
Reference: Quality Assurance (QA) — PCC Testing 8L Inspection Services
Various Sidewalks, Village of Oak Brook, Illinois
Estimated Cost $4,938.00 (see attached cost estimate sheet)
Please sign and return this acceptance form as your agreement to proceed with the scope of
work as indicated. By signing this form, you agree to remit payment to CTL at the rates listed in
the referenced proposal.
Company Name: �nSinerreJx, ��ifL�1C� X3:x
Contact Name:
Address:
Telephone Number:
Fax Number:
Signature:
Date:
CTL Proposal No. EG11175
PCC Testing, Various Sidewalks, Village of Oak Brook, IL. Page- 9
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Page -10
Outline Prepared For. Engineering Resource Associates
35701 West Ave
Suite 15o
Warrenville, IL 60555
Attn: John Mayer
Prepared By: FRS Design Group (FRS)
2901 International Lane
Suite 200
Madison, WI 53704
Mr. Dan Feick
Date: December 7, 2011
Project: Irrigation Design /Consulting Services
East 22nd Street - Phase 2
Construction Administration
/Site Observations
Oak Brook, IL
2901 International Lane. • Suite 200 • Madison, WI 53704
P 608.442.5130 • F 608.242.1299
www.frsdesign.com
Part 1 Submittal Review & Construction Administration
FRS will review all contractor product submittals related to the Irrigation for conformance and
approval. FRS will also work with the on -site construction supervisor in reviewing the irrigation
installation. This will include reviewing on -site photos and answering any irrigation related
questions that may arise during construction.
Part 2 Construction Observation
FRS will be on -site one time (1) during the installation of the system. We will provide construction
observation services to review that the system is installed per the design. FRS will require that a
representative from the irrigation contractor is present during the review process. This allows us to
Immediately discuss field changes.
FRS will report on construction progress, quality and conformance of the work. The visits will be
billed on a per trip basis.
Visits during construction (1) visit scheduled
If additional site observations are required for some unforeseen reason, they will be billed per the
site observation rate in Part 2.
Fee Proposal
Part 1 Submittal Review $600.00
Part 2 Construction Observation
On -site time
Travel time
Mileage
Prepare Observation Report
Per trip fee $900.00
1 Site Observation Trip $900.00.
Total Proposal, $1600.00
On behalf of FRS, I would like to thank you for the opportunity to provide you with our proposal for
irrigation design services.
Acceptance of proposal:
gineering kegOurces Associates
Date
IZ. -7 -►1
Date
Personnel:
December 12, 2011
Hourly Rates of FRS Design Group
Dan Feick ................. ............................... @ $95.00/hr
President, Irrigation consultant
FRS Design Group
Federal ID #26 -0310285
2901 International Lane • Suite 200 • Madison, WI 53704
P 608.442.5130 • F 608.242.1299
www.frsdesign.com