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R-663 - 12/08/1995 - SALARY ADMIN PLAN - Resolutions Supporting Documents 0 coula VILLAGE OF OAK BROOK I Z00 OAK BROOK Rt--) AD OAK BROOK. ILLINOIS 60521 -2255 MEMORANDUM DATE: December 8, 1995 TO: Village President and Board of Trustees SUBJECT: 1996 Salary Plan,Salary Administration Plan and Fair Labor Standards Act Policy RECOMMENDATION: That the Village Board adopt the attached resolutions, which approve the 1996 Salary Plan and Salary Administration Plan for non-union employees and amend the Fair Labor Standards Act Policy accordingly. Me Village's Salary Administration Plan provides for pay ranges to be adjusted as of each January I based on the change in the Chicago-Gary-Lake County "All Items" Consumer Price Index ("CPI")for the twelve months ending on the preceding September 30,or based on other factors, in the Board's discretion. The Salary Administration Plan also provides that the Salary Plan will be further monitored by means of a consultant pay and classification study every three years beginning in 1994. The first such review was completed in 1994 and implemented in 1995. Thus, we are in the first year of a new cycle that will culminate in another outside review in 1997 for implementation in 1998. The proposed 1996 Salary Plan reflects an adjustment of 2.5 percent to all pay grades. consistent with the change in the relevant CPI for the twelve months ended September _3)0. Other changes reflected in the Salary Plan are primarily of a"housekeeping" nature. There are no substantive changes to the Salary Administration Plan document proposed. The changes reflected in the 1996 Salary Plan are as follows: nictitle of the former Director of Purchasing and Grants position has been cluinged to Director of Information Services and Purchasing in order to more accurately describe the current duties of the position. Village President and Board of Trustees December 8, 1995 Page 2 • The Librarian. Assistant Librarian and Administrative Assistant-Financial Services positions have been re-titled Library Director, Librarian, and Accountant. respectively. These titles more accurately describe the functions of these positions. • In order to reflect the current content of the positions, the newly titled Accountant position is classified from Grade 7 to Grade 9 .and the newly titled Librarian position is re-classified from Grade 6 to Grade S. Both positions are considered FLSA exempt: The applicable work week increases from 35 to 40 hours and there is no eligibility for overtime pay. The newly titled Library Director position is re- classified from Grade 12 to Grade 13. These changes will not have significant budgetary impact. • The title of the Building Maintenance Man position has been changed to Building Maintenance Employee. Additionally, the Building Maintenance Journeyman position has been re-titled Public Works Foreman and grouped with the other Foreman positions in the same classification. • The positions of Inspector and Director of Fire Prevention, functions that are performed by other regular employees on a part-time hourly basis, have been removed from the full-time Salary Plan. Additionally, the part-time positions of Emergency Medical Services Coordinator and Assistant Emergency Management Coordinator have been broken out. All of these positions have been scheduled on the Paid-on-Call and Regular Part-time Fire Personnel exhibit. • The Firefighter and Firefighter/Paramedic classifications have been removed from the Salary Plan. as the applicable terms and conditions of employment for these positions are now subject to collective bargaining. Please let me know if you have any questions concerning the recommendations. This item will appear on the Board's active agenda for December 12. 1995. Stephen B. Veitch Village Manager /sv attachments Ii ORD.9S-Bl3-EX3- C. ORDMANC BLTD r T OF THE VI�;LA(tF nx pAI��B�?S2�F-O 1996: S-836 1996 BUDGET The ordinance adopts the 1996 Budget. It includes a revenue exhibit, expenditure exhibit,and a fund summary. The format of the exhibit is consistent with the Budget Act,and is similar to the old appropriation ordinance format. The figures,as presented in the proposed budget document,were placed on file for public inspection November 14, 1995 and reviewed by the Board at the budget workshop on December 2, 1995. Motion by Trustee Bartecki,seconded by Trustee Shumate,to approve Ordinance 95-BU-EX3-S-836,"Ordinance Adopting the Budget of the Village of Oak Brook for 1996",as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney,Payovich, Savino and Shumate. j Nays: 0 - None. Absent: 0 - None. Motion carried. j D RFSQLLTTIQN 95 jSZjMIM RES.95-SAP-EX2- APP QVIN T TH . SA _ARY Pi.AN AND SALARY R-663 ADMINIS aTIQN P AN FOR NON UNION EMPLOYEES FOR SALARY PLAN 1 192.6: SALARY ADMINISTPU TION PLAN FOR NON UNION EMPLOYEES The Village's Salary Administration Plan provides for pay r7.,,nges to FOR 1996 be adjusted,as of each January 1,based on the change in the Chicago- Gary-Lake County"All Items"Consumer Price Index("CPI")for the twelve months ending on the preceding September 30;or based on other factors, in the Board's discretion. The Salary Administration Plan also provides that the Salary Plan will be further monitored by means of a consultant pay and classification study every three years beginning in 1994. The first such review was completed in 1994 and implemented in 1995. Thus, the Village is in the first year of a new cycle that will culminate in another outside review in 1997 for implementation in 1998. The proposed 1996 Salary Plan reflects an adjustment of 2.5 percent to all pay grades. consistent with the change in the relevant CPI for the twelve months ended September 30. Other changes reflected in the Salary Plan are primarily of a"housekeeping"nature. There are no suostantive changes to the Salary Administration Plan document proposed. The changes reflected in the 1996 Salary Plan are as follows: VILLAGE OF OAK BROOK Minutes 5 of 13 December 12, 1995 The title of the former Director of Purchasing and Grants position has been changed to Director of Information Services and Purchasing in order to more accurately describe the current duties of the position. The Librarian,Assistant Librarian and Administrative Assistant- Financial Services positions have been re-titled Library Director, �ti' Librarian,and Accountant,respectively. These titles more V accurately describe the functions of these positions. In order to reflect the current content of the positions,the newly titled Accountant position is classified from Grade 7 to Grade 9 and the Inewly titled Librarian position is re-classified from Grade 6 to Grade 8. Both positions are considered FLSA exempt: The applicable work week increases from 35 to 40 hours and there is no eligibility for overtime pay. The newly titled Library Director position is re-classified from Grade 12 to Grade 13. These changes will not have significant budgetary impact. i i I The title of the Building Maintenance Man position has been changed to Building Maintenance Employee. Additionally,the Building Maintenance Journeyman position has been re-titled Public Works Foreman and grouped with the other Foreman positions in the same classification. The positions of Inspector and Director of Fire Prevention, functions that are performed by other regular employees on a part- time hourly basis,have been removed from the full-time Salary Plan. Additionally,the part-time positions of Emergency Medical Services Coordinator and Assistant Emergency Management Coordinator have been broken out. All of these positions have been scheduled on the Paid-On-Call and Regular Part-Time Fire Personnel exhibit. The Firefighter and Firefighter/Paramedic classifications have been removed from the Salary Plan, as the applicable terms and conditions of employment for these positions are now subject to collective bargaining. Motion by Trustee Kenny, seconded by Trustee McInerney,to adopt Resolution 95-SAP-EX2-R-663,"A Resolution Approving the Salary Plan and Salary Administration Plan for Non-Union Employees for 1996", as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino and Shumate. Nays: 0 - None, VILLAGE OF OAK BROOK Minutes 6 of 13 December 12, 1995 l Absent: 0 - None. Motion carried. E. RESOLUTION 95-F .SA-R-664 ABESQLIMQNAMENDING FES.95-FLSA- THE FAIR L.A13OR STANDARDS ACT POL•ICMS FOR THE R-664 VILLAGE OF OAK BROOK: FAIR LABOR STANDARDS ACT Motion by Trustee Kenny, seconded by Trustee McInerney,to pass POLICIES Resolution 95-FLSA-R-664,"A Resolution Amending the Fair Labor Standards Act Policies for the Village of Oak Brook",as presented and waive the full reading thereof. ROLL CALL VOTE: Ayes: 6 - Trustees Barteeki,Kenny,McInerney,Payovich, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. F. ORDINANCE 95-GL-CDL--EXl-S-837 AN ORMANCE ORD.95-GL-CDL-EX2 ADOPTING A CQMMERCIAL DRIVER'S LICENSE DRUG& S-837 ALCOHOL.TESTING POLICY: ADOPTING CDL DRUG AND ALCOHOL The U. S. Department of Transportation has established regulations TESTING POLICY which require employees who hold commercial drivers licenses to submit to drug and alcohol testing under various circumstances. These circumstances include pre-employment,reasonable suspicion, post-accident,random,return to work and follow-up testing,all as prescribed by federal regulations. The Village is required to comply with these regulations by having a program in place beginning January 1, 1996. The ordinance will establish Village policy with respect to the law, and consists primarily of a restatement of the federal rules regarding testing and record-keeping. The Village has joined a consortium through the Intergovernmental Risk Management Agency. It is through this consortium that the program will be managed. The collection site for the drug and alcohol tests will continue to be Hinsdale Occupational Health Center,and any required counseling and/or referral services will be conducted by the Village's Employee Assistance Program provider. Motion by Trustee Kenny, seconded by Trustee McInerney,to approve Ordinance 95-GL-CDL-EXI-S-837,"An Ordinance Adopting a Commercial Driver's License Drug& Alcohol Testing Policy", establishing Village Policy relative to compliance with the U. S. Department of Transportation CDL Drug and Alcohol Testing regulations as presented and waive the full reading thereof. ROLL CALL VOTE: VILLAGE OF OAK BROOK Minutes 7 of 13 December 12, 1995 ars~ G -f w ' ' • 0 'O�COYN-r y VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 60521 -2255 January 31, 1996 PHONt:: 708 990-3000 FAX. 708 990-0876 MEMO TO: President and Board of Trustees FROM: Dale L.Durfey,Jr.,P.E.,Village Engineer SUBJECT: 1996 Paving Project MFT Portion Fairview Avenue(35th-Cul-de•-sac) Authorization to Bid 35th Street(Fairview-Meyers Road) MFT Section No.96-00000-01-GM 35th Street(Covington Court-St.Paschal) Old York Road Luthin Road Wennes Court Hunt Club Drive Hunt Club Lane Windsor Drive(Bliss-Swift) Swift Drive RECOMMENDATION: That the President and Board of Trustees: 1. Grant approval to the advertisement for bids for the above stated project. 2. Approve the attached"Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code." At your meeting of August 22, 1995,you approved an Engineering Agreement for Design and Construction Services with James J. Benes& Associates,Inc. Since that time,the engineer has been proceeding with the design and we are now ready to proceed with bids. Funds in the amount of$650,000 are within the 1996 budget within the MFT Section. Since this item is utilizing the MFT funds, we have been working with IDOT personnel to insure that our design documents and specifications meet MFT requirements. Additionally, the attached IDOT Resolution must be approved by the Village Board and signed by the Village Clerk. This item is being placed on the Board agenda of February 13. 1996 for your consideration. r ly submitted, urfey,Jr.,P,E., DLD/etk Village Engineer cc: Stephen B.Veitch,Village Manager 96pavaut.bid i � l