R-644 - 02/28/1995 - AGREEMENTS - Resolutions Supporting Documents s
r'p`pf Off.♦
oy aQ
V I LLAC E OF OAK BROOK
1200, OAK BROOK RC' A1)
OAK BROOK, ILLINOIS 60521 -2255
MEMORANJ.UU-1 ;;< <s,►� , ;:':
DATE: February 24, 1995
TO: Village President and Board of Trustees
SUBJECT: Amendments to 1995 Salary Plan and Fair Labor Standards Act Policy
RECOMMENDATION: That the Board adopt the attached resolutions, which
would amend the 1995 Salary Plan for Non-Union Employees to change the title of
the Bath & Tennis Club Chef position to Executive Chef, reclassify the position
from Grade 5 to Grade 8,and amend the Fair Labor Standards Act Policy to reflect
the title change.
While work continues on evaluating alternatives and developing a recommendation to the Board
on amendments to the Salary Plan based upon the recently completed classification and
compensation study, it is clear that an amendment is appropriate for the Chef position.
The PAR Group study revealed this position to be, by far, the position most undervalued in the
market. The private market survey data obtained by PAR indicated a salary range from $36,500
to$50,000 for positions comparable in content. PAR recommend that the position be slotted in a
grade with a salary range of$36,323 to $49,046. The position is currently slotted in Grade 5
($28.784 to$38,859).
I recommend that the position be moved from Grade 5 to Grade 8 ($36,535 to 49.323) and that
its title be changed to Executive Chef. These changes recognize the functions actually being
performed, places the job in its appropriate position in the Salary Plan and allows us to
administer compensation, consistent with Salary Administration Plan procedures, without the
limitation of a severely depressed salary range maximum.
The attached resolutions would accomplish the necessary changes and i recommend their
adoption.
J-zJ rr�
Stephen B. Veitch
Village Manager
;I
E. ORDINANCE 95-BU-EX1-S-799 QRDiN6NCE AUTHORIZING ORD. 95-gu_
TRANSFERS AMONG BUDGET LINE ITEMS: ExI-S-799
TRXNS£ERS
1994 has been completed and all of the year end adjustments have been P»o`c BLWET
entered. Some categories exceeded the budget in total. In cases where LI\E ITEMS
there were funds available in other categories within an activity, funds
were transferred between line items to make the necessary adjustments.
After reallocating budget amounts within activities, some activities were
over budget. The ordinance approves the necessary transfers. In all
cases, funds were moved from one activity to another within the same
fund to achieve budgetary compliance. At the pnd of 1994, all funds were
under budget in total, which is the level at which legal budgetary
compliance is established.
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to pass
Ordinance 95-BU-EXI-S-799 as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny: McInerney, Payovich and
Shumate.
Nays: 0 - None.
I
Absent: 1 - Trustee Bartecki. Motion carried.
F. RESOLUTION 95-SAP-EX1-R-643 A RESOLUTION APPROVING AN RES. 95-SAP-
AMENDMENT TO THE SALARY PLAN AND SALARY ADMINISTRATION EXI-R-643
PLAN FOR NON-UNION EMPLOYEES FOR 1995: AMEND SALARY
PLAN (Chef)
Resolution 95-SAP-EXI-R-643 would amend the 1995 Salary Plan for
Non-Union Employees to change the title of the Bath & Tennis Club Chef
position to Executive Chef and reclassify the position from Grade 5 to
Grade 8.
Motion by Trustee Kenny, seconded by Trustee McInerney, to pass
Resolution 95-SAP-EXI-R-643 as presented and waive the full reading
thereof. ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
G. RESOLUTION 95-FLSA-R-644 A RESOLUTION AMENDING THE FAIR RES, 95-7--SA-
LABOR STANDARDS ACT POLICIES FOR THE VILLAGE OF OAK R-644
BROOK: A11!V.D PAIR
LABOR STANDAR:
Resolution 95-FI,SA-R-644 amends the Fair Labor Standards Act Policy to ACT POLICIR'S
reflect the title change from Bath & Tennis Club Chef to Executive Chef, (Cher)
Motion by Trustee Kenny, seconded by Trustee McInerney, to pass
Resolution 95-FLEA-R-644 as presented and waive the full reading
thereof. ROLL CALL VOTE:
VILLAGE OF OAK BROOK Minutes Page 5 of 9 February 28, 1995
I�
a.
Ayes: 5 - Trustees Calzaretta, Kenny, McInerney, Payovich and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartec! Motion carried.
8. DEPARTMENTAL REPORTS: No Business.
9. UNFINISHED BUSINESS: No Business.
10. NEW BUSINESS:
A. REQUEST TO WAIVE BIDDING PROCEDURE FOR PURCHASE
GOLF COURSE MERCHANDISE: E OF PURCHASE of
GOLF COURSE �
MERCu L%''DISE
It is the recommendation that the Village Board authorize staff to issue
Purchase Orders as needed, throughout the year, in amounts which are
consistent with the approved Budget (or as modified during the year
based on stronger than projected sales). The Oak Brook Golf Club has
budgeted for the purchase of$140,000 of materials for resale this year
(this includes stock and special orders). Current plans are to purchase
items from approximately 30 different manufacturers, at an annual dollar
range of $500 to $17,000 per manufacturer.
Motion by Trustee McInerney, seconded by Trustee Calzaretta, to waive
bidding and authorize staff to issue Purchase Orders for the purchase of
Golf Material for Resale, on the basis that the items being ordered are
Sole Source". ROLL CALL VOTE:
Ayes: 5 - Trustees Calzaretta, Keni-v, McInerney, Payovich and
Shumate.
Nays: 0 - None.
Absent: 1 - Trustee Bartecki. Motion carried.
B. OAK BROOK CENTER EXPANSIONS II & III - ACCEPTANCE OF BILL OAK BPOOR
OF SALE AND FIRST AMENDMENT TO EASEMENT - WATER MAIN CENTER -
LOCATIONS: ACCEPT BILL 0'
SALE 6 A.MEN'n-
During the construction of the second and third expansions of the Ca;c MENT TO EASE—
Brook Shopping Center, existing water mains were abandoned and new ACE�T (1,'a ter
water mains were constructed due to the new buildings. The Village has 'ta Location main easements throughout the Oak Brook Center by virtue of an
Easement Agreement in 1988. This First Amendment to Easement
revises the water main easement locations to account for the new water
main and the abandoning of other sections of water main. The Bill of
Sale accomplishes the transfer of ownership of the water mains to the
Village.
Motion by Trustee Payovich, seconded by Trustee McInerney, to accept
the Bill of Sale from Teachers' Retirement System of the State of Illinois,
and the First Amendment to Easement concerning water main relocations
VILLAGE OF OAK BROOK Minutes Page 6 of 9 February 28, 1995