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R-975 - 04/24/2007 - BOARD - ResolutionsRESOLUTION 2007- BD- CL- REC- D -EX1 -R -975 A RESOLUTION AUTHORIZING THE DESTRUCTION OF AUDIO RECORDINGS OF CLOSED MEETINGS WHEREAS, the Open Meetings Act requires governmental bodies to audio or video record their closed meetings, and WHEREAS, the Village of Oak Brook has complied with that requirement, and WHEREAS, the Open Meetings Act permits governmental bodies to destroy the verbatim record of closed meetings without notification to or the approval of a Records Commission or the State Archivists not less than eighteen (18) months after the completion of the meeting recorded, but only after 1) It approves the destruction of a particular recording, and 2) It approves the written minutes of the closed meeting, and WHEREAS, for the verbatim record by audio tape of the Village of Oak Brook Board of Trustees ( "Board ") meetings set forth in Section 1 of this Resolution, at least eighteen (18) months have passed since the completion of those meetings, and the Board has approved written minutes for each of the meetings or portions of meetings set forth in Section 1; and WHEREAS, the Board may order the destruction of the verbatim record even if it continues to withhold the approved written minutes of the closed session until some later period of time. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows - Section 1 Based upon the statements made within the preamble to this Resolution, the President and Board of Trustees of the Village of Oak Brook hereby orders the destruction of the verbatim records being audio tapes of the full meetings or portions of meetings attached hereto and made a part hereof as Exhibit A Section 2 The Village Clerk is hereby authorized and directed to destroy said audio records Section 3 This resolution shall be in full force and effect from and after its passage and approval as provided by law APPROVED THIS 24th day of April, 2007 Kevin Q/esident n Village P PASSED THIS 24th day of April, 2007 Ayes Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf Nays None Absent None reel -.fir _ 4` Resolution 2007- BD- CL- REC- D -EX1 -R -975 Authorizing Destruction of Audio Recordings of Closed Meeting Sessions Page 2 ATTEST Linda K. Gonnella, CMC Village Clerk EXHIBIT A CLOSED SESSION MINUTES Audio Recordings for Disposal after 18 months MEETING DATE STATUS ITEM TITLE 07/12/05 Minutes Released to the Public Litigation & Minutes 07/26/05 Minutes Released to the Public Personnel & Litigation 08/09/05 Minutes Not Released to the Public Public Office Selection 08/23/05 Minutes Released to the Public Minutes & Collective Bargaining 09/13/05 Minutes Released to the Public Personnel & Litigation