R-986 - 07/24/2007 - BOARD - ResolutionsRESOLUTION 2007- BD- CL- REC -D -R -986
A RESOLUTION AUTHORIZING THE DESTRUCTION
OF AUDIO RECORDINGS OF CLOSED MEETINGS
WHEREAS, the Open Meetings Act requires governmental bodies to audio or video record their
closed meetings; and
WHEREAS, the Village of Oak Brook has complied with that requirement; and
WHEREAS, the Open Meetings Act permits governmental bodies to destroy the verbatim record of
closed meetings without notification to or the approval of a Records Commission or the State Archivists not
less than eighteen (18) months after the completion of the meeting recorded, but only after: 1) It approves
the destruction of a particular recording; and 2) It approves the written minutes of the closed meeting; and
WHEREAS, for the verbatim record by audio tape of the Village of Oak Brook Board of Trustees
( "Board ") meetings set forth in Section 1 of this Resolution, at least eighteen (18) months have passed since
the completion of those meetings, and the Board has approved written minutes for each of the meetings or
portions of meetings set forth in Section 1; and
WHEREAS, the Board may order the destruction of the verbatim record even if it continues to
withhold the approved written minutes of the closed session until some later period of time.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Based upon the statements made within the preamble to this Resolution, the President and
Board of Trustees of the Village of Oak Brook hereby order the destruction of the verbatim records, being
audio tapes of the full meeting, or portions of, the January 24, 2006 meeting.
Section 2: The Village Clerk is hereby authorized and directed to destroy said audio records.
Section 3: This resolution shall be in full force and effect from and after its passage and approval as
provided by law.
APPROVED THIS 24th day of July, 2007. „
41" - &r,
h W. Craig
V' age President
PASSED THIS 24th day of July, 2007.
Ayes: Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin
Nays: None
Absent: None
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ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2007- BD- CL- REC -D -R -986
Destroy Audio Records
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