R-1144 - 12/13/2011 - POLICE DEPARTMENT - ResolutionsRESOLUTION 2011- PD -PG -R -1144
A RESOLUTION APPROVING THE WAIVER OF
COMPETITIVE BIDDING AND THE PURCHASE OF IN-CAR
CAMERA SYSTEMS FOR THE VILLAGE POLICE DEPARTMENT
WHEREAS, the Village Police Department has identified the need to replace and upgrade the in-
car video camera systems used by police officers in marked patrol vehicles ( "In -Car Cameras "); and
WHEREAS, the In -Car Cameras are a specialty item, and there are few available suppliers that
are capable of providing In -Car Cameras for installation; and
WHEREAS, because of the limited number of qualified suppliers of the In -Car Cameras, the
Village solicited quotes from those persons familiar with, and known to work with, In -Car Cameras, and
the Police Department conducted field tests of In -Car Cameras to evaluate their suitability for use by the
Police Department; and
WHEREAS, in light of the limited number of qualified suppliers, and based on the solicitations and
field tests for the In -Car Cameras, the Village Manager has recommended that the Village waive
competitive bidding and approve a proposal for the In -Car Cameras with Digital Ally in an amount not to
exceed $51,200 (the 'Recommended Proposal'), which Recommended Proposal is attached to this
Resolution as Exhibit A; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the Recommended Proposal;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the In -Car Cameras shall be, and they are hereby, waived in
accordance with the Section 8 -9 -1 of the Illinois Municipal Code and Section 1 -7-4 of the Village
Municipal Code.
Section 3: Approval of Purchase of In -Car Cameras. The purchase of 10 "DVM 750" In -Car
Cameras from Digital Ally pursuant to the Recommended Proposal in a total amount not to exceed
$51,200 shall be, and is hereby, approved.
Section 4: Execution of Required Documentation. The Village Manager and the Village
Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village, all documents
necessary to complete the purchases authorized pursuant to Section 3 of this resolution, provided that
the Village first receives executed documentation in a form acceptable to the Village Manager in
consultation with the Village Attorney.
.Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two- thirds of the Trustees and its approval in the manner provided by law.
Resolution 2011- PD -PG -R -1144
Approving the Waiver of Competitive Bidding
and the Purchase of In -Car Camera Systems
for The Village Police Department
Page 2 of 2
APPROVED THIS 131" day of December, 2011
Gopal G. Lalmalani
Village President
PASSED THIS 13`" day of December, 2011
Ayes: Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
Nays: None
ATTEST:
Charlotte K. Pruss
Village Clerk