R-889 - 01/13/2005 - IDOT - Resolutions Supporting Documents•
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AGENDA ITEM
Regular Board of Trustees Meeting
of
January 11, 2005
SUBJECT: 2005 Paving Project 16th Street (Rt 83 — Spring Rd)
MFT Resolution 05- 00038 -00 -RS Spring Road (22nd St — 16th St)
Harger Road (Spring Rd — 500' East)
York Lake Court
309 Trinity Lane Curb and Gutter
FROM:' Dale L. Durfey, Jr., P.E., Village Engineer `
BUDGET SOURCE /BUDGET IMPACT: 2005 Budget has $1,016,000 for this project.
RECOMMENDED MOTION: I move to approve the attached "Resolution for Improvement
by Municipality Under the Illinois Highway Code."
Background /History:
At your meeting of August 24, 2004 you approved an Engineering Agreement for design and
construction services with James J. Benes & Associates, Inc. Since that time, the engineer has
been proceeding with the design and we are now ready to proceed with bids
Since a !portion of this contract is utilizing MFT funds, we have been working with IDOT
personnel to insure that our design documents and specifications meet MFT requirements.
The attached IDOT Resolution must be approved by the Village Board and signed by the Village
Clerk
Recommendation:
I recommend that the Village Board approve this Resolution.
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2) Tower Replacement & Antenna Placement
Authorization to Hire, Promote or Reassign Duties of Village Employees
1) Ratify Authorization to Hire Part-time Reference Librarian
2) Ratify Authorization to Hire Accounting Manager
3) Manager Office Reorganization
Budget Adjustments
2005 Membership Renewal - National League of Cities
Release of Funds — Oak Brook Hotel, Convention and Visitors Committee — 2004
Fourth Qtr - $17,841 17
Ratify a Resolution for Improvement by Municipality Under the Illinois Highway
Code — 2005 Paving Project
Resolution for Maintenance of Streets and Highways by Municipality Under the
Illinois Highway Code — 2005 Crack Seal Project was removed for further
discussion.
An Ordinance Authorizing the Sale, Donation or Disposal of Certain Items of
Personal Property Owned by the Village of Oak Brook
An Ordinance Authorizing the Sale of Certain Personal Property Owned by the
Village of Oak Brook
October & November, 2004 Treasurer's Report
Police Vehicle Equipment Changeover
ITEMS REMOVED FROM CONSENT AGENDA.
5. A 2) a) LANER, MUCHIN, DOMBROW, BECKER
—! ATTORNEY FEES - $1,140.15
LEVIN AND TOMINBERG, L
Trustee Zannis questioned why it took so long to bring this matter to the Board since the
bill was dated in July. Village Manager Boehm responded that it apparently was lost in
transition. Manager Boehm explained that the invoice was from the labor firm that
prepared the separation agreement with Police Chief Pisarek. Trustee Zanni s expressed
concern that this bill had not been forwarded to the Ad Hoc Audit Committee Manager
Boehm responded that as soon as the Board dealt with the matter it would be forwarded to
the committee. Trustee Zannis also asked whether there were other bills that the
committee should be reviewed. Manager Boehm responded that he did not believe that
there were any additional bills that fit the parameters of the committee.
Trustee Zannis questioned an item on the bill that did not appear to be related specifically
to the topic. She further asked that the item be tallied as a recent ordinance specified that
all expenses incurred relative to litigation be tallied in order to determine the cost of
litigation.
She also referred to the ruling by Judge Bonnie Wheaton that all litigation fees incurred
by attorneys petition to her for approval of payment She spoke to several bills that were
waiting for Judge Wheaton's decision and indicated that she felt this item should also be
G4kY1ELAGE OF OAK BROOK Minutes Page 4 of 20 January 17, 2005
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Motion by Trustee Caleel, seconded by Trustee Aktipis, to continue the Resolution for
Maintenance of Streets and Highways by Municipality Under the Illinois 'Highway
Code — 2005 Crack Seal Project until the January 25, 2005 meeting ROLL CALL
VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Konn, Yusuf and Zannis.
Nays: 0 - None
Absent: 0 - None. Motion carried
7 BOARD & COMMISSION RECOMMENDATIONS:
A. 814 COMMERCE LLC — VARIATION TO SECTION 13- 12 -3H.2
OFFICE STREET PARKING AND LOADING
At its meeting on December 7, 2004, the Zoning Board of Appeals review
from 814 Commerce, LLC, the owner of the building at 814 Comm(
approval of a variation to Section 13- 12 -3H.2 of the Zoning Ordinance t
construction of 96 additional parking spaces within the required 100 -fi
setback along Commerce Dnve. At the present time, only six parkin
permitted in a required front yard in the ORA -1 District.
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d a petition
ce seeking
permit the
front yard
spaces are
To screen the proposed parking lot, the petitioner has proposed to construct an
extensive landscaped berm along the frontage of Commerce Drive.
The petitioner is seeking approval of the variation to construct the additional spaces to
not only bring the property into compliance with the Village's off - street parking
requirements but also to bring the total number of parking spaces more in cline with the
current user requirements in the office market.
Recommendation:
By a vote of 6 to 0, the Zoning Board of Appeals recommended approval of the
variation as requested subject to the following conditions.
1. The Landscape Plan including any plan changes that would be necessitated by
reason of any necessary detention requirements, if they come into play. Subject to
that condition the landscape is to be provided in substantial conformance with the
plan provided by Daniel Weinbach & Partners, Ltd., labeled Sheet L -01 dated
December 7, 2004 on page 18 of the case file.
2. The proposed construction is to be built in substantial conformance with the plans
as shown on the proposed site plan provided by Archideas, revision date December
7, 2004 on page G.1 of the case file.
In making this recommendation, the Zoning Board of Appeals found that the petitioner
has satisfactorily addressed the applicable factors for approval of a variation to the
aILLAGE OF OAK BROOK Minutes Page 7 of 20 January ary 17, 2005