R-824 - 01/14/2003 - TAX - Resolutions Supporting DocumentsA,/
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VILLAGE OF OAK BROOK
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9�F c� Village Board Transmittal Memorandum
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DATE: January 7, 2003
SUBJECT: 2003 Paving Project
MFT Section 03- 00035 -00 -FP
Authorization to Bid
Hunt Club Drive
Hunt Club Lane
Madison Street
Spring Road (16th St — Village Limits)
Timber Edge Drive
Golf Course Parking Lot
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FROM: Dale L. Durfey, Jr., P.E., Village Engineer
RECOMMENDATION: That the Village Board.
1. Grant approval to the advertising for bids for the above stated
prod ect.
! 2. Approve the attached "Resolution for Improvements by
Municipality Under the Illinois Highway Code."
FUNDING: $400,000 for the street paving and $130,000 for the Golf Course
Parking Lot are in the 2003 Budget within account 461 -9070
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At your meeting of September 24, 2002, you approved an Engineering Agreement for design and
construction services with James J. Benes & Associates, Inc. Since that time, the engineer has
been proceeding with the design and we are now ready to proceed with bids.
Since a portion of this contract (all of the streets) is utilizing MFT funds, we have been working
with IDOT personnel to insure that our design documents and specifications meet MFT
requirements.
Additionally, the attached IDOT Resolution must be approved by the Village Board and signed
by the IVillage Clerk.
This item is being placed on the Board agenda of January 14, 2003 for your consideration
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?003 paving auth bid doc
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3 Trustee Aktipis stated he received a telephone solicitation and voiced his
concern as the solicitors requested that the checks be made payable to the Oak
Brook Police Department, to leave the check at your door and that an officer
would pick up the check. The solicitation is very misleading to residents and
not sanctioned by the Village. It is a union activity and benefits union projects,
not the Village of Oak Brook.
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President Bushy commented that newspapers might print data on real estate
market values of Oak Brook that include a larger area than the actual Village of
Oak Brook. Chicago Crain 's printed such an article that stated the Village's
commercial vacancy rate as more than 22 %. These figures include other areas
such as Burr Ridge, Oakbrook Terrace and Downers Grove. The Village of
Oak Brook vacancy rate is much lower, generally around 10 %. Community '
Development Director Kallien stated that the sublease rate is 12 %.
Trustee Caleel commented that residents have contacted him about the visual
I of vehicles entering at Spring Road onto 31St Street and he requested
Engineer Durfey to comment. Village Engineer Durfey explained that the
intersection would be modified by DuPage County to improve the visual access
onto the roadway.
APPROVAL OF MINUTES:
Motion by Trustee Caleel, seconded by Trustee Aktipis, to approve the Minutes
of the Regular Board of Trustees Meeting of November 26, 2002 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Aktipis, seconded by Trustee Caleel, to approve the Minutes
of the Special Board of Trustees Meeting — Public Hearing of December 10,
2002 as presented and waive the full reading thereof. VOICE VOTE. Motion
carried.
MINUTES
REG BD OF TRSTES
- 11/26/02
SPEC BD OF TRSTES
PUB HRG -
12/10/02
Motion by Trustee Caleel, seconded by Trustee Aktipis, to approve the Minutes! REG BD OF TRSTES
of the Regular Board of Trustees Meeting of December 10, 2002 as presented 1 12/1 0/02
and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Aktipis, seconded by Trustee Caleel, to approve the Minutes SPEC BD OF TRSTES
of the Special Board of Trustees Meeting of December 17, 2002 as presented i 12/17/02
and waive the full reading thereof. VOICE VOTE: Motion carried.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion
VILLAGE OF OAK BROOK Minutes Page 2 of 10 January 14, 2003
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C AGENDA
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5 President Bushy indicated that agenda item 5.D.1), McDonald's SE Corner of
Spring & Commerce — Text Amendment, Special Use & Final Plat of
Subdivision referral to the Plan Commission for their meeting of January 20,
2003 and the Zoning Board of Appeals for their meeting of February 3, 2003,
has been withdrawn from the agenda as requested by the applicant.
Motion by Trustee Korin, seconded by Trustee Savino, to approve the Consent i
Agenda as amended and that the Board has determined that the circumstances
necessitating the change orders were not reasonably foreseeable at the time the
contract was signed and that the change orders are in the best interest of the
Village and are authorized by law. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. APPROVAL OF BILLS APVL - BILLS
1) Ratify December 30, 2002 - $748,360.72 12-30-02-
$748,360 72
Significant items included above
A) DuPage Water Commission - $190,582.24
2) January 15, 2003 - $1,175,493.00 01 -15 -03 -
$1,175,493 00
Significant items included above:
A) R. W. Dunteman Company — Payout #3 — 2002 Paving Project -
$18,539.88
B) Harbour Contractors, Inc. — Payout # 22 - Municipal Complex
Project - $116,358.30
C) IRMA Annual Contribution - $613,525
D) Sheffield Construction Corporation — Payout # 1 and Final — {
Underground Storage Tank Modification Project - $1 8,724.80
E) Alvord, Burdick & Howson, L.L.C. — Payout # 1 — Reservoir A
Pumping Equipment Replacement Project - $25,000
F) Chicago Communications Service, Inc. — Payout #2 —
Communications Center Project - $126,753.20
APPROVAL OF PAYROLL: APVL PAVRL
1) PAY PERIOD ENDING DECEMBER 7, 2002 - $624,350.90 12 -7 -02 - $624,350 90
2) PAY PERIOD ENDING DECEMBER 21, 2002 - $494,645.23 , 12 -21 -02 - $494,645 23
3) PAY PERIOD ENDING JANUARY 4, 2003 - $734,300.29 01 -04 -03 4734,300 29
VILLAGE OF OAK BROOK Minutes Page 3 of 10 January 14, 2003
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5 J. RESOLUTION 2003 -TX -MFT -R -824 A RESOLUTION FOR, US - IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS ; cPRY BY
HIGHWAY CODE
K. RESOLUTION 2003 -TX -MFT -R -825 A RESOLUTION FOR' RES - MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY WYSBYSTRTs
UNDER THE ILLINOIS HIGHWAY CODE FOR THE 2003 MFT MUNICLTY - 03
CRACK SEAL PROJECT MFT cRK SEAL
PROD
L. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF TREAS RPT -11 -02
j NOVEMBER, 2002
M. AUTHORIZE ILLINOIS LAW ENFORCEMENT MUTUAL AID I LW ENFRCEMENT
AGREEMENT MUTUAL AID AGR
N. ACCEPT AND APPROVE PLAT OF DEDICATION - HARGER ROAD PLT OF DED -
HARGER RD
6. ITEMS REMOVED FROM CONSENT AGENDA: None. RMVD c AGNDA
7. BOARD & COMMISSION RECOMMENDATIONS: BD /COMM RECOM
A. OAK BROOK CLUB FENCE VARIATION OB CLB FNC VAR
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President Bushy indicated the applicant has withdrawn this agenda item at
this time.
8 ACTIVE AGENDA (Items for Final Actiont I ACTIVE AGENDA
A. CONFIRMATION OF APPOINTMENTS: None CONFRM - APPTS
B. ORDINANCES & RESOLUTIONS: ORD & RES
1) RESOLUTION 2003- SD- FP -EXl -R -826 ((A RESOLUTION RES 03- SD- FP -EXI-
R -826, FNL PLT of
APPROVING THE FINAL PLAT OF SUBDIVISION KNOWN AS SUBD - ZUBI'S PLT
ZUBI'S PLAT OF SUBDIVISION — (3719 AND 3723 MADISON OF SUBD - 3719 &
STREET, OAK BROOK, IL 60523) 3723 MADISON
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The Resolution approves the final plat of Zubi's Subdivision subject to
the conditions set forth in Section 2.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Board
of Trustees approve Resolution 2003- SD- FP -EXI -R -826, "A Resolution
Approving the Final Plat of Subdivision Known as Zubi's Plat of
Subdivision — (3719 And 3723 Madison Street, Oak Brook, IL 60523)."
VILLAGE OF OAK BROOK Minutes
Page 5 of 10 January 14, 2003
111inoLs Department of Transportation
Division of Highways /District 1
201 West Center Court/Schaumburg, Illinois 60196 -1096
LOCAL ROADS AND STREETS
VILLAGE MFT
Oak Brook
Section No.: 03- 00035 -00 -FP
DuPage County
Improvement Resolution
January 22, 2003
Ms. Linda Gonnella
Clerk
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523 -2255
Dear Ms. Gonnella:
The resolution for the above - referenced section, adopted by the
President and Board of Trustees on January 14, 2003, was approved as of January 21,
! 2003. This provides for patching and resurfacing of Timber Edge Drive, Wannes
Court, Madison Street, Spring Road, Hunt Club Drive, Hunt Club Lane, and York Road
and appropriates $400,000 of motor fuel tax funds for the subject section.
Enclosed is one copy for your records. If you have any questions or need additional
information, please contact Pete Stresino at (847) 705 -4408.
Very truly yours,
John P. Kos, P.E.
District Engineer
By.
Nancy L. Magnus, P.E. ' °"��•....,,�,��
Bureau Chief of Local Roads and Streets � rZo
Enclosure
cc: Darrell Lewis w /encl. LI AN 2 3
0.41( gROO� BLLA� ®is MFT Auditors no /encl.
j Dale Durfey w /encl.
James J. Benes & Associates w /encl.
( S \Gen \Wp2 \CS030121 PS- Gonnella doc
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