R-825 - 01/14/2003 - TAX - Resolutions Supporting DocumentsDATE:
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�9 VILLAGE OF OAK BROOK
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- o Village Board Transmittal Memorandum
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January 7, 2003
SUBJECT: 2003 Crack Seal Project
2003 MFT Resolution
MFT Section No. 03- 00000 -01 -GM
FROM: Dale L. Durfey, Jr., P.E., Village Engineer
RECOMMENDATION: That the pp
Village Board approve the attached' esolution For
Maintenance of Streets and Highways By Municipality Under
The Illinois Highway Code" for the 2003 MFT Crack Seal
Proj ect.
FUNDING SOURCE: $57,000 from the Infrastructure Fund via the MFT Fund
The 2003 Budget takes the 2003 Crack Seal Project funding from the MFT Fund. As such, we
must adhere to IDOT procedures and forms.
The attached "Resolution For Maintenance of Streets and Highways By Municipality Under The
Illinois, Highway Code" and "Municipal Estimate of Maintenance Costs" are documents required
by IDOT prior to MFT funding. The resolution appropriates the sum of $57,000 for calendar
year 2003 for the Crack Seal Project, the same amount that is within the 2003 Budget as a
transfer from the MFT Fund to the Infrastructure Fund for this work.
As this, project is utilizing MFT funds, we are working with IDOT personnel to insure that our
design documents and specifications meet MFT requirements.
This item is being placed on the Board agenda of January 14, 2003 for your consideration.
i
/DLD /JAB
MFT - resolution -memo doc 1�/
3. Trustee Aktipis stated he received a telephone solicitation and voiced his
concern as the solicitors requested that the checks be made payable to the Oak
Brook Police Department, to leave the check at your door and that an officer
would pick up the check The solicitation is very misleading to residents and
not sanctioned by the Village. It is a union activity and benefits union projects,
not the Village of Oak Brook.
President Bushy commented that newspapers might print data on real estate
market values of Oak Brook that include a larger area than the actual Village of
Oak Brook. Chicago Crain 's printed such an article that stated the Village's
commercial vacancy rate as more than 22 %. These figures include other areas
such as Burr Ridge, Oakbrook Terrace and Downers Grove. The Village of
Oak Brook vacancy rate is much lower, generally around 10 %. Community
Development Director Kallien stated that the sublease rate is 12 %.
11
5.
Trustee Caleel commented that residents have contacted him about the visual
angles of vehicles entering at Spring Road onto 31" Street and he requested
Engineer Durfey to comment. Village Engineer Durfey explained that the
Intersection would be modified by DuPage County to improve the visual access
onto the roadway.
APPROVAL OF MINUTES:
Motion by Trustee Caleel, seconded by Trustee Aktipis, to approve the Minutes
of the Regular Board of Trustees Meeting of November 26, 2002 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
MINUTES
REG BD OF TRSTES
-11/26/02
Motion by Trustee Aktipis, seconded by Trustee Caleel, to approve the Minutes SPEC BD OF TRSTES
- PUB HRG -
of the Special Board of Trustees Meeting — Public Hearing of December 10, 12/10/02
2002 as presented and waive the full reading thereof. VOICE VOTE: Motion
carried.
Motion by Trustee Caleel, seconded by Trustee Aktipis, to approve the Minutes
of the Regular Board of Trustees Meeting of December 10, 2002 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
Motion by Trustee Aktipis, seconded by Trustee Caleel, to approve the Minutes
of the Special Board of Trustees Meeting of December 17, 2002 as presented
and waive the full reading thereof. VOICE VOTE: Motion carried.
CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
VILLAGE OF OAK BROOK Minutes
Z� III
Page 2 of 10 January 14, 2003
REG BD OF TRSTES
-12/10/02
SPEC BD OF TRSTES
-12/17/02
C AGENDA
5. President Bushy indicated that agenda item 5.D.1), McDonald's SE Corner of
Spring & Commerce — Text Amendment, Special Use & Final Plat of
Subdivision referral to the Plan Commission for their meeting of January 20,
2003 and the Zoning Board of Appeals for their meeting of February 3, 2003,
has been withdrawn from the agenda as requested by the applicant.
Motion by Trustee Korm, seconded by Trustee Savino, to approve the Consent
Agenda as amended and that the Board has determined that the circumstances
necessitating the change orders were not reasonably foreseeable at the time the
contract was signed and that the change orders are in the best interest of the
Village and are authorized by law. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. APPROVAL OF BILLS
APVL - BILLS
1)
Ratify December 30, 2002 - $748,360.72
12-30-02-
$748,360 72
Significant items included above
A) DuPage Water Commission - $190,582.24
' 2)
January 15 2003 - $117549300
, y , , .
01 -15 -03 -
$1,175,493 00
Significant items included above:
A) R. W. Dunteman Company — Payout #3 — 2002 Paving Project -
$18,539.88
B) Harbour Contractors, Inc. — Payout # 22 - Municipal Complex
Project - $116,358.30
C) IRMA Annual Contribution - $613,525
D) Sheffield Construction Corporation — Payout # 1 and Final —
Underground Storage Tank Modification Project - $18,724.80
E) Alvord, Burdick & Howson, L.L.C. — Payout # 1 — Reservoir A
Pumping Equipment Replacement Project - $25,000
F) Chicago Communications Service, Inc. — Payout #2 —
Communications Center Project - $126,753 20
B. APPROVAL OF PAYROLL:
I
APVL PAYRL
1)
PAY PERIOD ENDING DECEMBER 7, 2002 - $624,350.90
12 -7 -02 - $624,350 90
i
2)
PAY PERIOD ENDING DECEMBER 21, 2002 - $494,645.23
12 -21 -02 - $494,645 23
3)
PAY PERIOD ENDING JANUARY 4, 2003 - $734,300.29
01 -04 -03 - $734,300 29
VILLAGE OF OAK BROOK Minutes Page 3 of 10 January 14, 2003
.1k J
5 J. RESOLUTION 2003 -TX -MFT -R -824, A RESOLUTION F-OR RES-03-TX-MFT-R-
824, IMPRV BY
IMPROVEMENT BY MUNICIPALITY UNDER THE ILLINOIS MUNICLTY
HIGHWAY CODE
RESOLUTION 2003 -TX -MFT -R -825, A RESOLUTION FOR RES - 03-TX- MFT -R-
825, MAINT STRTS
MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY & HwYS BY
UNDER THE ILLINOIS HIGHWAY CODE FOR THE 2003 MFT MUNICLTY - 03
MFT CRK SEAL
CRACK SEAL PROJECT PROD
L. ACCEPT AND PLACE ON FILE — TREASURER'S REPORT OF TREAS RPT- 11 -02
NOVEMBER, 2002
M AUTHORIZE ILLINOIS LAW ENFORCEMENT MUTUAL AID LW ENFRCEMENT
AGREEMENT MUTUAL AID AGR
N. ACCEPT AND APPROVE PLAT OF DEDICATION - HARGER ROAD PLT OF DED -
HARGER RD
J
6 ITEMS REMOVED FROM CONSENT AGENDA: None. RMVD C AGNDA
7. BOARD & COMMISSION RECOMMENDATIONS: BD /COMM RECOM
A. OAK BROOK CLUB FENCE VARIATION OB CLB FNC VAR
President Bushy indicated the applicant has withdrawn this agenda item at
this time.
8 ACTIVE AGENDA (Items for Final Action): ACTIVE AGENDA
A. CONFIRMATION OF APPOINTMENTS: None CONFRM - APPTS
B. ORDINANCES & RESOLUTIONS: ORD &. RES
1) RESOLUTION 2003 -SD -FP -EXI -R -826 "A RESOLUTION RES 03- SD- FP -EXI-
R -826, FNL PLT OF
APPROVING THE FINAL PLAT OF SUBDIVISION KNOWN AS, SUBD - zUBI'S PLT
ZUBI'S PLAT OF SUBDIVISION — (3719 AND 3723 MADISON OF SUBD - 3719 &
3723 MADISON
STREET, OAK BROOK, IL 60523)" STRT
The Resolution approves the final plat of Zubi's Subdivision subject to
the conditions set forth in Section 2.
Motion by Trustee Savino, seconded by Trustee Caleel, that the Board
of Trustees approve Resolution 2003 -SD -FP -EXI -R -826, "A Resolution
Approving the Final Plat of Subdivision Known as Zubi's Plat of
Subdivision — (3719 And 3723 Madison Street, Oak Brook, IL 60523)."
VILLAGE OF OAK BROOK Minutes
FA
Page 5 of 10 January 14, 2003
Illinois Department of Transportation
Division of Highways /District 1
® 201 West Center Court /Schaumburg, Illinois 60196 -1096
LOCAL ROADS AND STREETS
VILLAGE MFT
Oak Brook
Section No.: 03- 00000 -00 -GM
DuPage County
2003 Maintenance
January 24, 2003
Ms. Linda Gonnella
Clerk
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523 -2255
Dear Ms. Gonnella:
{ The resolution adopted by the President and Board of Trustees on January 14, 2003
appropriating $57,000 of motor fuel tax (MFT) funds, for the maintenance of various
municipal streets from January 1, 2003 to December 31, 2003, was approved as of
January 23, 2003
The estimate of maintenance cost in the amount of $57,000 for municipal streets was
also approved as of January 23, 2003.
Authorization for expenditure of $57,000 for municipal maintenance, from your
unobligated MFT account, is authorized and will be recorded on your next monthly
allotment notification letter.
Enclosed are two copies for your records. If you have any questions or need additional
information, please contact Pete Stresino at (847) 705 -4408
Very truly yours,
John P Kos, P E.
District Engineer
By: E
Nancy L. Magnus, P.E.
Bureau Chief of Local Roads and Streets
Enclosures
cc- Dale L. Durfey, Jr. w /encl.
S \Gen \Wp2 \CS030124PS- Gonne11a doc