R-1068 - 03/09/2010 - CLOSED MEETING MINUTES - Resolutions Supporting DocumentsITEM 6.G.4)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
March 9, 2010
SUBJECT: Release of Closed Meeting Minutes to the General Public from June 23, 2009
through September 22, 2009
FROM: Charlotte K. Pruss, Village Clerk °W3-
BUDGET SOURCEBUDGET IMPACT: N/A
RECOMMENDED MOTION: Motion to approve Resolution 2010-BD-CL- MIN- EXI -R-
1068, A Resolution Approving and Release of Closed Meeting Minutes from June 23, 2009
through September 22, 2009.
Background/History:
The Open Meetings Act requires that all public bodies shall keep written minutes of all their
meetings, whether open or closed. The public body shall periodically, but no less than semi-
annually, meet to review minutes of all closed sessions that had not been released to the public.
At this time, the Board of Trustees has reviewed minutes from June 23, 2009 through September
22, 2009 and is ready to approve and release the minutes as appropriate. The minutes have been
redacted regarding the necessary sections of the meetings for those items that are still pending
and require continued confidentiality. The following list itemizes the minutes for this time
period with recommendations for release:
June 23, 2009
July 28, 2009
Not ready for release
Redacted
July 20, 2009
September 22, 2009
Redacted
Not ready for release
Recommendation:
That the Board pass Resolution 2010- BD -CL- MIN -EXI -R -1068
AA-
RESOLUTION 2010- BD -CL- MIN -EXI -R -1068
A RESOLUTION FOR THE APPROVAL AND
RELEASE OF CLOSED MEETING MINUTES
WHEREAS, the Village Board of the Village of Oak Brook has met from time to time in closed
meeting for purposes authorized by the Illinois Open Meetings Act; and
WHEREAS, pursuant to the requirements of 5 ILCS 120I2.06(c), the Village Board has met in closed
meeting to review all closed Meeting minutes; and
WHEREAS, the Village Board has further determined that a need for confidentiality still exists as to
portions of the closed meeting minutes from the meetings set forth on Schedule A, attached hereto as Exhibit
1.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: That the 2009 closed meeting minutes of June 23, July 20, July 28 and September 22 are
hereby approved, as written or amended.
Section 2: That none of the 2009 closed meeting minutes listed above are to be released in their
entirety as described in Schedule A, attached hereto and made a part hereof as Exhibit 1.
Section 3: That the 2009 closed meeting minutes of July 20 and July 28 are hereby released, subject
to the redactions described in Schedule B, attached hereto and made a part hereof as Exhibit 1.
Section 4: That the 2009 closed meeting minutes of June 23 and September 22 are not ready for
release at this time, as listed in Schedule C, attached hereto and made a part hereof as Exhibit 1.
Section 5: That the Village Clerk is hereby authorized and directed to make minutes identified in
Sections 2 and 3 available for inspection and copying in accordance with the standing procedures of the
Clerk's office, subject to the redactions described in Schedule B.
Section 6: That this resolution shall be in full force and effect from and after its passage and approval
as provided by law.
APPROVED THIS 9" day of March, 2010.
John W. Craig
Village President
PASSED THIS 9th day of March, 2010-
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2010- BD -CL- MIN -EXI -R -1068
Release of Closed Meeting Minutes
Page 2 of 3
EXHIBIT 1
SCHEDULE A
(Closed Meeting Minutes to Be Released in entirety)
NONE
SCHEDULE B
(Portions of Closed Meeting Minutes to Be Released, as Redacted)
DATE OFMEETINC
REt3AGTED'AGENDA'ITI�f1IL1(iARS -
July 20 2009
3.A.
July 28 2009
3.A. , 4.A..
SCHEDULE C
(Closed Meeting Minutes NOT to Be Released)
DATE.OF;MEETING ,y
June 23, 2009
Se tember 22, 2009