R-1255 - 04/23/2013 - BOARD-FIRE & POLICE - Resolutions Supporting DocumentsITEM G.F.1)
AGENDA ITEM
Regular Board of Trustees Meeting
of
April 23, 2013
SUBJECT: Award of Contract for Fire and Police Testing
FROM: Blaine Wing, Administrative Liaison to the Board of Fire and Police
Commissioners /Assistant Village Manager
BUDGET SOURCE/BUDGET IMPACT: Human Resources, #132 -76600
RECOMMENDED MOTION: I move that the Village Board, consistent with the
recommendation of the Board of Fire and Police Commissioners, award a contract to
Selection Works, LLC, Oakbrook Terrace, Illinois, subject to staff review, to assist with
developing and administering the Fire and Police testing for entry -level as well as
promotional processes.
Backeround/Historv:
Per the request of the Board of Fire and Police Commissioners (BFPO), a Request for Proposal
(RFP) was prepared by staff, posted on the Village website on February 4, 2013 and sent to
various firms which conduct testing services. Along with the customary areas examined in the
RFP process, the highest priority for the BFPC is the firm's experience with addressing the
multi -level rank positions in the Fire and Police Departments.
Proposals were received by the following three firms:
• Industrial /Organizational Solutions, Inc. (1/0)
• Stanard & Associates, Inc. (Stanard)
• Selection Works, LLC
Based on the RFPs submitted and subsequent interviews conducted of all three firms, the BFPC
and staff recommend Selection Works, LLC for the upcoming Fire and Police Testing processes,
which include, but are not limited to the following:
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• Entry-Level Police Officer Process to be undertaken in Fall, 2013 (current list expires
January 12, 2014)
• Entry -Level Firefighter/Paramedic Process to be undertaken in Fall, 2014 (current list
expires January 7, 2015)
• Fire Battalion Chief Promotional Process to be undertaken in Summer, 2014 (current list
expires December 19, 2014)
• Police Sergeant Promotional Process to be undertaken in Summer, 2014 (current list
expires December 31, 2014 )
• Police Commander Promotional Process to be undertaken in Spring, 2015 (current list
expires October 22, 2015)
Note: The current testing company, I/O Solutions, is handling the Fire Lieutenant's Promotional
Process because it needed to be started in January, as the current list expires May 20, 2013.
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Entry -Level
$1,000
$2,500
$1,500*
N/A
N/A
N/A
$1,000
$2,500
$1,500
Police Officer
Entry-Level
Firefighter
N/A
N/A
N/A
$1,000
$2,500
$1,500*
N/A
N/A
N/A
Paramedic
Fire Battalion
N/A
N/A
N/A
$8,640
$11,150
$9,870
N/A
N/A
N/A
Chief
Police Sergeant
N/A
N/A
N/A
$10,140
$11,150
$10,890
N/A
N/A
N/A
Police
N/A
N/A
N/A
N/A
N/A
N/A
$8,640
$11,150
$9,870
Commander
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$2:51
$1,506*
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$9,640
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*This cost is applicable only if
written examination to substitut e
application fee. Additional fees
initial oral test.
a subjective battery is added to the cognitive battery in the
for initial oral tests. It can be reduced by adjusting the
would be incurred if the other two vendors administered an
It is to be noted that the costs in the table above for the entry -level processes are much lower
than in the 2010 BFPC RFP memorandum to the Board because currently many municipalities
are charging between $20 and $60 application fees. The BFPC charged a $25 application fee in
the last two entry -level processes and by potentially increasing this to a range of $35 to $45 most
of the entry-level costs associated with the application process and the written examination are
covered by the application fee. Only if the BFPC chooses to conduct an initial oral test of the
candidates who pass the written examination are any other costs incurred and they would be
nominal.
The BFPC has been satisfied with the services performed by Industrial /Organizational Solutions,
Inc., but it was felt that a change to Selection Works, LLC, would be beneficial for the following
reasons: Selection Works, LLC is cost competitive with Industrial/Organizational Solutions, Inc.
and based on the interviews the BFPC and Fire and Police Chiefs felt most comfortable with
Selection Works' overall process. Accordingly, the BPC, the Fire and Police Chiefs, and staff
found Selection Works' to be the most qualified and responsive and responsible proposer..
However, that said, the Village Board should be aware that that the BFPC is requesting the
option to cancel the contract with Selection Works within the first year for any reason as the
Village has not previously used their services.
Recommendation:
Staff concurs with the Board of Fire and Police Commissioners' recommendation to award the
contract to Selection Works, LLC, Oakbrook Terrace, Illinois, subject to staff review, to assist
with developing and administering the Fire and Police testing for entry-level as well as
promotional processes.
RESOLUTION 2013- BD -F &P- RFP -EX -R -1255
A RESOLUTION ACCEPTING A PROPOSAL
AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH
SELECTION WORKS, LLC FOR TESTING SERVICES
WHEREAS the Village of Oak Brook ( "Village ") is a municipality organized under the laws of the
State of Illinois; and
WHEREAS, Division 2.1 of the Illinois Municipal Code, 65 ILCS 5/10 -2.1 -1 et seq., provides that
the Village's Board of Police and Fire Commissioners shall test candidates for employment with the
Village's Police and Fire Department ( "Candidates "); and
WHEREAS, to comply with the requirements of the Division 2.1 of the Illinois Municipal Code, the
Village desires to procure testing services to test Candidates ( "Services "); and
WHEREAS, on February 4, 2013, the Village issued a request for proposals to provide the
Services ( "RFP'), which RFP is attached hereto as Exhibit A; and
WHEREAS, before the RFP deadline, the Village received three proposals to provide the
Services in response to the RFP, including a proposal from Selection Works, LLC ( "Proposal'), which
Proposal is attached hereto as Exhibit B; and
WHEREAS, the Village has determined that Selection Works, LLC ( "Selection Works "), was the
most qualified and responsive and responsible proposer based on the evaluation criteria provided in the
RFP to provide the Services; and
WHEREAS, the Village desires to accept the Proposal from Selection Works to provide the
Services; and
WHEREAS, the Village and Selection Works desire to enter into and execute an agreement for
Selection Works to provide the Services, as more fully described, and at the rates set forth, in the
Proposal ( "Agreement'); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to accept the Proposal and enter into the Agreement in a final form and substance to be
approved by the Village Attorney and Village Manager;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Acceptance of the Proposal. The President and Board of Trustees hereby
accept the Proposal from Selection Works to provide the Services.
Section 3: Authorization and Execution of the Agreement. The Village Manager and Village
Clerk shall be, and hereby are, authorized to execute the Agreement on behalf of the Village with
Selection works to provide the Village the Services for a total not -to- exceed cost of $31,480.00, but only
upon approval of the Agreement as to form and substance by the Village Attorney and the Village
Manager.
Resolution 2013- BD- F &P- RFP -EX -R -1255
Accepting a Proposal and
Authorizing an Agreement for Testing Services
Page 2 of 4
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
APPROVED THIS 23rd day of April, 2013
PASSED THIS 23rd day of April, 2013
Ayes:
Gopal G. Lalmalani
Village President
ATTEST:
Charlotte K.
Village Clerk
EXHIBIT A
REQUEST FOR PROPOSALS
Resolution 2013- BD- F &P- RFP -EX -R -1255
Accepting a Proposal and
Authorizing an Agreement for Tesfing Services
Page 4 of 4
EXHIBIT B
PROPOSAL