R-1258 - 04/23/2013 - MUSEUM - Resolutions Supporting DocumentsITEM G.T.G)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
April 23, 2013
SUBJECT: Contract Award - 2013 Oak Brook Heritage Center Window and Door Restoration
Project
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $105,000 in Municipal Building Improvements
Account (421- 90400)
RECOMMENDED MOTION: I move that the Village Board award a contract to the sole
bidder, Restoric, LLC, Chicago, Illinois, subject to staff and attorney review, for the 2013
Oak Brook Heritage Center Window Restoration Project in the amount of $78,000, and
approve Resolution 2013 - BSLMUSEUM - CNTRCT -EX -R -1258, a Resolution Authorizing
the Award of Contract to Restoric, LLC for the 2013 Oak Brook Heritage Center Window
Restoration Project.
Background/History:
A notice for Request for Bids was placed on the Village website on March 26, 2013 and bid
packages were sent to three companies. One company attended the mandatory pre -bid meeting.
The sole bid submitted was opened on Wednesday, April 10, 2013. The bid submitted by
Restoric, LLC includes $78,000 for window restoration and $25,800 for door restoration. Staff
is recommending awarding a contract in the amount of $78,000 for window restoration only and
that the door restoration be completed at a later date. The contract will also allow additional pay
quantities in the amount up to $20,000, subject to prior staff approval, to repair rotted exterior
trim and other currently unknown damage, which will be uncovered during the project.
Restoric, LLC has performed restoration work on several historic buildings in Northern Illinois
including the Oak Brook Heritage Center and the Peabody Estate. They are listed as approved
restoration contractors by Landmark Illinois. Their work to date on the Heritage Center has been
outstanding.
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The Oak Brook Heritage Center was constructed in 1922. It is listed on the National Register of
Historic Buildings. The windows, doors and portions of the exterior wood trim are severely
weathered and in need of reconstruction. This portion of the project will provide for rebuilding
of the current windows as well as fabrication of storm windows to match the original window
configuration.
Recommendation:
That the Village Board award a contract to the sole bidder, Restoric, LLC, Chicago, Illinois,
subject to staff and attorney review, for the 2013 Oak Brook Heritage Center Window
Restoration Project in the amount of $78,000, and approve Resolution 2013- BSLMUSEUM-
CNTRCT -EX -R -1258, a Resolution Authorizing the Award of Contract to Restoric, LLC for the
2013 Oak Brook Heritage Center Window Restoration Project.
j: \worddoc \bid recommendations\2013 recommendations\2013 heritage center window and door restoration v2 (2).docx
RESOLUTION 2013- BSLMUSEUM- CNTRCT -EX -R -1258
A RESOLUTION AUTHORIZING THE AWARD OF CONTRACT TO RESTORIC, LLC FOR
THE 2013 OAK BROOK HERITAGE CENTER WINDOW RESTORATION PROJECT
WHEREAS, the Village owns the Oak Brook Heritage Center ( "Heritage Center"); and
WHEREAS, the windows and a portion of the exterior trim on the Heritage Center are in need of
replacement ( "Restoration Work') to preserve the Heritage Center; and
WHEREAS, on March 26, 2013, the Village sought bids for the Restoration work ( "Request for
Bids"), and
WHEREAS, Restoric, LLC of Chicago, Illinois ( "Restoric") was the only entity to submit a bid to
perform the Restoration Work in response to the Request for Bids, which Bid is attached as Exhibit A
hereto, and
WHEREAS, the Village has determined that Restoric is the only responsible and responsive
bidder to the Request for Bids;
WHEREAS, Restoric has previously provided the Village satisfactory services for similar types of
projects; and
WHEREAS, the Village President and the Village Board of Trustees has determined it is in the best
interests of the Village to award a contract to Restoric to perform the Restoration Work in the amount of
$78,000 with authorized contingency expenditures in the amount up to $20,000, subject to prior staff
approval, to repair rotted exterior trim and other currently unknown damage, which will be uncovered
during the project.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Purchase. The President and Board of Trustees shall, and do
hereby, approve the award of contract to perform the Restoration Work to Restoric in a total amount not
to exceed $98,000.00.
Section 3: Authorization and Execution of Agreements. The Village Manager and the
Village Clerk shall be, and they are hereby, authorized and directed to execute and attest, on behalf of
the Village, such documents and make such payments as are necessary for the performance of the
Restoration Work by Restoric for a total cost not to exceed $98,000.
Section 4: Effective Date. This Resolution shall be in full force upon passage and approval
in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
APPROVED THIS 23rd day of April, 2013
PASSED THIS 23rd day of April, 2013.
Nays:
Resolution 2013 - BSLMUSEUM - CNTRCT -EX -R -1258
Approving Purchase of Restoration Work
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Gopal G. Lalmalani
Village President
ATTEST:
Charlotte K. Pruss
Village Clerk
EXHIBIT A
#22959864_vl
Resolution 2013 - BSLMUSEUM - CNTRCT -EX -R -1258
Approving Purchase of Restoration Work
Page 3 of 3