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R-773 - 04/24/2001 - TAX - Resolutions Supporting Documents1 I . • VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 60523 -2255 PHONE 630 990 -3000 FAX 630 990 -0876 Id O 11 1 1 ►� DATE: April 20, 2001 TO: Village President and Board of Trustees SUBJECT: 31" Street Project ( Jorie to York) RECOMMENDATION: That the Village Board adopt the attached resolution approving an intergovernmental agreement between the County of DuPage and the Village of Oak Brook for reconstructing 31" Street from Jorie Boulevard to York Road and replacement of the 31" Street Bridge, and authorize the Village President and Clerk to execute the agreement and quit claim deed substantially in the forms attached thereto. Attached is a resolution approving an intergovernmental agreement between DuPage County and the Village of Oak Brook concerning the above referenced project. The agreement is substantially similar to the one approved by the Board on November 25, 1997, but which was later rescinded by formal action of both the Village and DuPage County. The compensation payable to the Village has increased from $845,063 in the original agreement to $984,921 in this agreement, an increase of about 16.5 percent. The change results from new appraisals and additional negotiations between Village and County staff. The compensation payable to the Sports Core Fund increases 14 percent from $837,638 to $954,868. The compensation payable to the General Corporate Fund for temporary easements on the Village Commons site increases from $7,425 to $30,053 due to the new appraisals. The agreement retains the provision negotiated as a result of direction given by the Board on November 11, 1997 with respect to the intersection of 3151 Street and Spring Road. On that date, the Board opted to retain the existing turning restrictions and gate and forego the installation of a traffic signal with this project. The Board further directed me to negotiate the most favorable terms possible under which the traffic signal could be installed at a later date if requested by the Village. The agreement includes the resultant provision for the traffic signal and related items to be Village President and Board of Trustees April 20, 2001 Page 2 constructed by the County, at the Village's option (the "subsequent project "). The Village may exercise its option any time between one year and two years after the completion of the initial project. The subsequent project includes acquisition of right -of -way, construction of the right turn lane from northbound Spring Road to eastbound 31st Street and installation of the traffic signal, including preemption equipment. All project costs are subject to the 50:50 cost - sharing arrangement. The initial project includes a left turn lane from westbound 31st Street to southbound Spring Road. We continue to think that having the turn lane is preferable to not having it, even with the three -hour prohibition and the gate. There will be an opposing left turn lane (for entering the Municipal Complex), and the westbound to southbound lane will be beneficial during the hours when left turns are permitted. Signage concerning the turning restrictions should be effective and the merge -back into westbound traffic that could be necessary in some instances is not unlike the movement that has become routine for motorists where continuous left turn lanes exist. To summarize, the intergovernmental agreement provides that DuPage County will: 1. Complete all improvements according to the project plans. 2 Pay all costs and expenses for the improvements including a new bike path, rebuilding Bath & Tennis Drive, water main relocation, stormwater detention and compensatory storage. 3 Obtain all necessary permits for the project. 4. Compensate the Village for right -of -way as provided in Exhibit B. 5. Acquire any needed right -of -way and pay 50% of the costs of the subsequent project if requested by the Village. In turn, the revised agreement provides that the Village will: 1 Convey its interests in the various parcels of right -of -way. 2 Provide the temporary easements (shown on the plans) for the bike path and compensatory storage area 3 Assume maintenance and jurisdiction over the completed improvements on Spring Road 4. Pay 50% of the costs of the subsequent project if the Village exercises its option to request those improvements. Village President and Board of Trustees April 20, 2001 Page 3 5. If the 31" Street/Spring Road traffic signal is subsequently installed, allow all turning movements at the 31S` /Spring Road intersection with the exception of the evening right turn restriction from eastbound 31" to southbound Spring. The County Board is expected to approve the agreement on Tuesday morning, April 24. Please let me know if you have any questions concerning the agreement or any other aspect of the project. Stephen B. Veitch Village Manager /sv attachments 7. B. ORDINANCES & RESOLUTIONS: !1) RESOLUTION #2001- TX- PRPTY- EXP -EX3 -R -773 A RESOLUTION AUTHORIZNG EXECUTION OF AN NTERGOVERiI MENTAL AGREEMENT DEED AND RELATED CLOSNG DOCUMENTS FOR THE SALE OF MUNICIPAL PROPERTY TO THE COUNTY OF DUPAGE (APPROXIMATELY 4.2 ACRES IN THE OAK BROOK SPORTS CORE ALONG AND ADJACENT TO 31sT STREET OAK BROOK, IL 60523) The compensation payable to the Village has increased from 3845,063 in the original agreement to 5984,921 in this agreement, an increase of about 16.E percent. The change results from new appraisals and additional negotiations between Village and County staff. The compensation payable to the Sports Core Fund increases 14 percent from S837,638 to 5954,868. The compensation payable to the General Corporate Fund for temporary easements on the Village Commons site increases from 57,425 to S30,053 due to the new appraisals. The agreement retains the provision negotiated as a result of direction given by the Village Board on November 11, 1997 with respect to the intersection of 3151 Street and Spring Road On that date, the Village Board opted to retain the existing turning restrictions and gate and forego the installation of a traffic signal with this project. The Board further directed the Village Manager to negotiate the most favorable terms possible under which the traffic signal could be installed at a later date if requested by the Village. The agreement includes the resultant provision for the traffic signal and related items to be constructed by the County, at the Village's option (the "subsequent project "). The Village may exercise its option any time between one year and two years after the completion of the initial project The subsequent project includes acquisition of right -of -way, construction of the right turn lane from northbound Spnng Road to eastbound 31st Street and installation of the traffic signal, including preemption equipment. All project costs are subject to the 50 50 cost - sharing arrangement. The initial project includes a left turn lane from westbound 31 st Street to southbound Springy Road There will be an opposing left turn lane (for entering the Nfunicipal Complex), and the westbound to southbound lane will be beneficial during the hours when left turns are pemi ated ILLAGE OF OAK BROOK Minutes Page 4 of 12 April 24, 2001 RES;;O[ -1 \- PRPTY-EXP- EX3 -R -773 SALE Of `tUN PROP 7. B. 1) Signage concerning the turning restrictions should be effective and the merge -back into westbound traffic that could be necessary in some instances is not unlike the movement that has become routine for motorists where continuous left turn lanes exist. Motion by Trustee Butler, seconded by Trustee Savino, to approve Resolution 2001 -TX- PRPTY- EXP -EX3 -R -773, A Resolution Authorizing Execution of Intergovernmental Agreement, Deed and Related Closing Documents for the Sale of Municipal Property to the County of DuPage (Approximately 4.2 Acres in the Oak Brook Sports Core along and adjacent to 31St Street, Oak Brook, IL 6023)," as presented and waive the full reading thereof. Trustee Caleel voiced his opposition to the agreement. He stated that Fullersburg residents are opposed to this proposal without the stipulation of a traffic signal installation including turn restrictions from 7:00 a.m. to 9:00 a.m and 3:00 p.m. to 6:00 p.m If those restrictions would remain, he requested that the traffic signal be installed at the expense of DuPage County with the exception of school buses being allowed to make those turns. He suggested the Village renegotiate that traffic signal system and request the turn restrictions to include from 7:00 a.m. to 9.00 a.m. and from 3.00 p m to 6.00 p m Motion by Trustee Butler, seconded by Trustee Savino, to amend the motion to incorporate Trustee Caleel's request and direct staff to renegotiate this. Village Attorney Martens explained that the Village Board may pass on the resolution and agreement as dratted If the Board passes the resolution, it will then be recorded. As a subsequent motion the Village Board could direct staff to seek to obtain the relief that Trustee Caleel has suggested from DuPage County but if unsuccessful with that relief, the resolution would stand. Trustee Butler and Savino withdrew their amendment to the motion Trustee Craig concurred with Trustee Caleel of the necessity of a signal at that intersection and to include it in this project ILLAGE OF OAK BROOK Minutes Page 5 of 12 April 24, 2001 7. B. 1) Motion by Trustee Butler, seconded by Trustee Savino, to approve Resolution #2001- TX- PRPTY- EXP -EX'-R -773, "A Resolution Authorizing Execution of Intergovernmental Agreement, Deed and Related Closing Documents for the Sale of Municipal Property to the County of DuPage (Approximately 4.2 acres in the Oak Brook Sports Core along and adjacent to 31" Street, Oak Brook, IL 60523)," as presented and waive the full reading thereof. Village Attorney Martens indicated that President Bushy would vote because it requires two - thirds of the corporate authorities of the Village of Oak Brook. ROLL CALL VOTE: Ayes: 5 - President Bushy, Trustees Butler, Kenny, McInerney and Savino. Nays: 2 - Trustee Caleel and Craig. Absent-. 0 - None. Motion carried. Motion by Trustee Caleel, seconded by Trustee Craig, to direct staff to continue negotiations with DuPage County for the installation of a traffic signal at 31S` Street and Spring Road and the inclusion of left turn restrictions on 31" Street from 7.00 a m. to 9.00 a m. and right turn restnctions on Spring Road from 3.00 p m to 6.00 p m. ROLL CALL VOTE Ayes: 6 - Trustees Butler, Caleel, Craig, Kenny, i✓Iclnemey and Savino Nays 0 - None. Absent. 0 - None Motion camed 7 B 2) RESOLUTION 2001- SAP -EX 1 -R -774 A RESOLUTION APPROVING AN ANIENDMENT TO THE SALARY PLAN FOR NON -UNION EMPLOYEES FOR 2001 Staff has re- evaluated the necessary qualifications for the Civil Engineer II position in light of the vacancy occasioned by the retirement of the fob incumbent Currently, both the Village Engineer and the Civil Engineer II are required to be registered as "Professional Engineers" (P E.) Staff does not believe that it is necessary to have two staff members maintain such registration, and as a result, have changed the Civil Engineer II fob description to no longer require it The re- evalLiation ofjob qualifications has resulted in a re- classification from Pay Grade 9 to Pay Grade S The resolution reflects that change VILLAGE OF OAK BROOK Minutes Page 6 of 12 April 24, 2001 RE S =01-SAP- EX I -R-77-: SALRY PL` QGE Of 044, d� �9 A A C - y G � O 9CF�OUNT� VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 60523 -2255 May 31, 2001 MEMO TO: Stephen B. Veitch Richard A. Martens Linda K. Gonnella Dale L. Durfey Robert Kallien Alice Filinovich FROM: Linda Andrys SUBJECT: Recorded Document o , F-- ___. P_ 7-73 PHONE. 630 990 -3000 FAX 630 990 -0876 W E B S I T E www oak -brook or,, The following document was recorded on May 16, 2001: 1. RESOLUTION 2001 -TX- PRPTY- EXP -EX3 -R -773 Village of Oak Brook Right -of -Way, North Side of Oak Brook Road, East of Salt Creek, Oak Brook, IL 60523 No Pin Number is assigned for right -of -way. R2001- 092100 Recording Fee: $39.00 G /L# to be Charged: 111 -7700 cc: Official Files /RECDOC120001- RECMEMO -05 -31 VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 60523 -2255 June 18, 2001 Village of Oak Brook 1200 Oak Brook Road Oak Brook, Illinois 60523 (b.f. — ?.*- -7-13 PHONE 630 990 -3000 FAX 630 990 -0876 W E B S I T E www oak -brook org Re- Recorded Document on May 16, 2001 RESOLUTION 2001 -TX- PRPTY- EXP- EX3- R- 773/R2001- 092100 Sale of Municipal Property, 4.2 Acres in the Oak Brook Sports Core to DuPage County No Pin Number/Right -of -Way, North Side of Oak Brook Road, East of Salt Creek Oak Brook, IL 60523 Dear Sirs A copy of the above noted document is enclosed for your information. This is an important record and should be retained in a secure area within your files If you need any further assistance in this matter, please feel free to contact me at 630 - 990 -5770 on Monday through Friday from 9am to 5pm. Sincerely, Linda M. Andrys Records Management Clerk /lma Enclosure cc. Dale L. Durfey, Jr., Village Engineer Robert Kallien, Jr., Director of Community Development Official Files v/ R -•°113 /RECDOG2001- RECLTR -RE -R- 773 -V0B