R-975 - 04/24/2007 - BOARD - Resolutions Supporting Documents•
ITEM 6014,
AGENDA ITEM
Regular Board of Trustees Meeting
of
April 24, 2007
SUBJECT: Destruction of Audio Tapes of Closed Board Meetings
FROM: Linda K. Gonnella, Village Clerk
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move for passage of Resolution R -975, A Resolution
Authorizing the Destruction of the Verbatim Record of Closed Meetings of the Village of
Oak Brook Board of Trustees
Background/History:
At the Village Board meeting of April 10, 2007 the Village Board passed Ordinance G -830
which established procedures to authorize the destruction of the verbatim record of closed
meetings of the Village of Oak Brook Board of Trustees.
Attached is a listing of five audio recordings for the Board to consider under the consent agenda
for the approval of their destruction. These verbatim recordings are eighteen (18) months old
and minutes have been approved for each meeting. A favorable vote shall be deemed to
authorize the Village Clerk to destroy the verbatim records of such closed meetings in a suitable
manner. Under separate cover in a confidential envelope are the minutes of these closed
meetings to indicate they were written.
Even with this procedure in place, the Manager, the Village Attorney, or a Trustee may
recommend or request that a particular tape be held. In order to retain a particular tape, a Trustee
would need to request that the item be removed from the consent agenda for separate
consideration and denial of approval for destruction. In most instances, however, it is in the
Village's best interest to destroy the tapes as soon as legally possible, as indicated above.
Last saved by administrator J \Backup\Board \Closed Minutes \Consent Agenda Destruction of Tapes AGENDA ITEM doc � ,
Last printed 4/20/2007 12 39 PM `" a\—
Recommendation:
I move for passage of Resolution R -975, A Resolution Authorizing the Destruction of the
Verbatim Record of Closed Meetings of the Village of Oak Brook Board of Trustees
Last saved by administrator J \Backup\Board \Closed Minutes \Consent Agenda Destruction of Tapes AGENDA ITEM doc
Last printed 4/20/2007 12 39 PM