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R-1017 - 05/01/2008 - GRANT- IDOT - Resolutions Supporting Documents• � 1 "1e. • • AGENDA ITEM Committee of the Whole of the Board of Trustees of May 1, 2008 SUBJECT: ITEP Grant Application FROM: David Niemeyer, Village Manager BUDGET SOURCE/BUDGET IMPACT: General Fund/$297,334.80 RECOMMENDED MOTION:- Motion for passage of Resolution R -1017, A Resolution Authorizing the Village of Oak Brook to Apply for the Illinois Transportation Enhancement Grant. Background/History: The Illinois Department of Transportation recently announced the solicitation of projects for the 2008 Illinois Transportation Enhancement Program(ITEP). ITEP provides funding for community based projects that expand travel choices and enhance the transportation experience by improving the cultural, historical, aesthetic and environmental aspects of our transportation infrastructure. Projects can receive up to 80% reimbursement. Applications are due May 5, 2008. This is a competitive process. The last time this grant was offered, 376 applicants were received and 107 projects received funding, most at reduced amounts. The village recently approved a village wide beautification plan and a number of projects in this plan would be eligible for ITEP grant funding. The beautification committee chose a one mile stretch of Illinois Route 83 from 22nd Street to 31 st street as a potential. This is one of the more visible projects in the village and unlike projects in the hotel district has no readily identifiable funding source. In the unlikely event the village receives the entire grant request, the village would still have to commit 20% of the project funds or a maximum of $297, 334.80. At this point, we may have to use our reserves to fund the matching portion of our project. This is an appropriate use of reserves when the village can get outside funds that would cover 80% of the project cost. Recommendation: Approve a motion authorizing an ITEP grant application in the amount of $1,486,67. Last saved by administrator V \AGENDA \COW050108 \rtep grant application doc Last printed 4/25/2008 3 49 PM RESOLUTION 2008- GR- IDOT -EX1 -R -1017 A RESOLUTION AUTHORIZING THE VILLAGE OF OAK BROOK TO APPLY FOR THE ILLINOIS TRANSPORTATION ENHANCEMENT GRANT WHEREAS, the Illinois Department of Transportation sponsors a grant program for projects under the Illinois Transportation Enhancement Program (ITEP) which provides funding for community -based improvements expanding travel choices and cultivating the cultural, historical, aesthetic and environmental aspects of the transportation infrastructure; and WHEREAS, the President and Board of Trustees recently approved a Village -wide beautification plan in which a number of projects would be eligible for the ITEP grant funding, and WHEREAS, the target area for these ITEP Grant funds is a one -mile segment of Illinois Route 83 between 22nd Street and 31St Street in the Village of Oak Brook particularly due to heavy traffic volumes and exposure to residents and visitors, and WHEREAS, the Village would be requesting $1,486,674 through the ITEP Grant, and, if received, would match twenty percent (20 %) of the project funds, or a maximum of $297,334 80, which would be an appropriate use of the Village reserves, and WHEREAS, the major focus of this project would be on improvements of landscape material in this corridor, and would be in accord with a goal of the Beautification Committee to improve the quality and image of its public streetscapes, as explained in the ITEP Application Narrative documents attached hereto and made a part hereof as Exhibit A NOW, THEREFORE, be it resolved by the President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois, as follows Section 1 That the President and Board of Trustees for the Village of Oak Brook hereby approve and authorize the Village Manager to submit an application in the amount of $1,486,674 for an Illinois Transportation Enhancement Grant Section 2 That the President and Board of Trustees further approve and authorize the expenditure up to $297,334 80 from the Village reserves to be allocated for the matching twenty percent (20 %) of the project funding Section 4 That all resolutions or parts of resolutions in conflict with the provisions of this Resolution are hereby repealed to the extent of such conflict Section 5 That this Resolution shall be in full force and effect from and after its adoption as provided by law APPROVED this 1St day of May, 2008 John W Craig Village President PASSED THIS 1St day of May, 2008 Ayes Nays Absent Resolution 2008- GR- IDOT -EX1 -R -1017 ITEP Grant Application Page 2 of 2 ATTEST Charlotte K Pruss Village Clerk 1:1 Hitchcock Design Group Creating Bette -r 1 *11ac s" Memorandum Date: April 24, 2008 To: Dave Niemeyer From: Tom Runkle, Hitchcock Design Group (HDG) RE: Oak Brook ITEP Application Narrative Project No.: 03- 0745- 004 -01 -01 B The proposed improvements outlined in this application are a step towards Oak Brook Illinois' long -term vision to improve the quality and image of its public streetscapes, consistent with the Village's Streetscape Beautification Masterplan. This Masterplan prescribes specific strategies and standards for streetscape improvements that can be constructed in phases over time and yield a consistent quality appearance for the community The target area for these ITEP funds is a one mile stretch of Illinois State Route 83 between 22nd Street to 315` Street in Oakbrook This portion of road is a major Village thoroughfare with heavy traffic volumes, and thus, heavy exposure to residents and visitors alike The impact of the proposed improvements would do a great deal to enhance the appearance of adjacent land -uses and the quality of the commuting experience on this arterial corridor The existing site consists of a four -lane XX mph road with the only intersection between 22nd Street and 315` Street being an interchange with Interstate 88. The vehicular paving is in good condition There is a paved median separating north and south bound traffic. Lighting is adequate for nighttime traffic flows. Pedestrian use is not encouraged on site due to high traffic speeds, lack of intersections for safe crossing, and lack of access to adjacent land -uses Due to these existing site conditions, the project's design team chose to focus improvements on landscape material at the sides of Route 83 and areas around interchanges Due to the project site having predominately commercial adjacent land -uses to the north and predominantly residential land -uses to the south, the proposed improvements would utilize both "ornamental" and "naturalized" planting styles, which is consistent with Oak Brook's Streetscape Beautification Plan. The ornamental planting style near the commercial areas would utilize trees, shrubs, and perennial flowers in a systematic fashion to achieve a "planned, manicured" appearance The naturalized planting style near the residential areas would utilize native plant species organized in a more random fashion in order to mimic the native landscapes of Illinois These two planting styles would be smoothly transitioned along the length of the roadway to allow for a smooth aesthetic progression The plant material quantities represented in this application provide a balance between bold aesthetic impact and restrained fiscal consciousness. In summary, Oak Brook's proposed improvements to Illinois Route 83 as outlined in this application are part of a carefully outlined masterplan to enhance the appearance and experience of the community as a whole while traveling the Village's roadways These improvements are of an appropriate scale to create a noticeable positive visual impact while being sensitive to the surrounding context and reinforcing a positive community image along one of the Village's most traveled corridors. cc* Tim King, Hitchcock Design Group John Mayer, Engineering Resource Associates J \Projects \700's \0745- ViIIage of Oak Brook \004 -Route 83 ITEP Application \B Correspondence \memo 20080424 narrative doc 221 West Jefferson Avenue Naperville, Illinois 60540 T 630 961 1787 F 630 961 9925 www hitchcockdesigngroup corn Message 1:1 Hitchcock Design Group Page 2 of 2 David, Please see the attached ITEP application narrative draft and rendered plan, for your review Please forward your comment incorporation into the final application documents You'll see in the draft narrative that we need to confirm the Route 83's speed limit in the project area - do you happen to ha information? Thanks, Thomas R Runkle 221 West Jefferson Avenue Naperville, Illinois 60540 T 630 961 1787 F 630 961,9925 wwwAtchcockdesignoroup corn 4/25/2008 � PGA Of 0 q1�� d q COUNT TO: Official Files FROM: Rose Kane Legal Dept. ❑ Per your request ❑ Please review and respond ❑ Please sign and return For Your Information June 5, 2008 The original of Resolution 2008- GR- IDOT -EX1 -R -1017 has been given to IDOT as part of a grant packet