R-1182 - 05/22/2012 - GRANT- IDOT - Resolutions Supporting DocumentsITEM 10.13.2)
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AGENDA ITEM
Regular Board of Trustees Meeting
of
May 22, 2012
SUBJECT: ITEP Grant Application
FROM: David Niemeyer, Village Manager
BUDGET SOURCE/BUDGET IMPACT: 2014 Budget - Hotel Fund/$836,735
RECOMMENDED MOTION: Motion to Approve Resolution R -1182 Authorizing
Village Staff to Submit the Illinois Transportation Enhancement Grant application in the
amount of $1,661,413
Back-ground/History:
The Illinois Department of Transportation recently announced the solicitation of projects for the
2012 Illinois Transportation Enhancement Program (ITEP). ITEP is federally funded and
provides funding for community based projects that expand travel choices and enhance the
transportation experience by improving the cultural, historical, aesthetic and environmental
aspects of our transportation infrastructure. Applications are due May 29, 2012.
This is a competitive process. The last time this grant was offered in 2010, 391 applications were
received and 120 projects received funding. Oak Brook was one of those communities receiving
funding for streetscape improvements on 22 "d St from Spring Road to Salt Creek. The cost of the
project was $482,775, but since we only had to pay for a 20% grant match, our cost was $96,555.
At the last Board meeting, Streetscape Committee chairman Jeff Kennedy discussed a number of
projects the committee is working on, including seeking a new ITEP grant for 22 "d St from Salt
Creek to I -294 and a few hundred yards north and south on York Road (see attached). The
streetscape improvements will include new street lighting, median improvements and right of
way plantings. As the project's design and engineering are nearly complete and it is a
continuation of a previously funded ITEP project, we think this project has a good chance at
being funded. If this grant is approved, we expect work to be done in 2014.
is
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We hired Hitchcock Design to develop cost estimates for the project and we received them last
week. The estimate of the total cost of this project is $2,498,148. While this is higher than we
initially thought, keep in mind that often these initial estimates are higher than the actual bid. As
an example, the recent bids for the current 22n1 St. ITEP project came in 15% lower than the
engineer's estimate. We would have to match this new grant for approximately one -third of our
own hotel tax funds from the 2% fund, or $836,735. This is because new ITEP rules require the
street light portion of the grant to be matched at 50% which the rest of the grant would only
require a 20% match. The 2% hotel tax fund has about $2 million in its current fund balance, so
there is plenty of money to do this project and other streetscape projects in the future.
Grants like this are competitive and don't become available every year so we think it is important
to be very aggressive in seeking these grants. The York/22ad St corridor is an area of growth for
the Village and streetscape improvements in this area will help modernize this corridor as well as
bring increased economic development to the entire 22nd St. corridor in Oak Brook.
Recommendation:
Approve Resolution R -1182 authorizing staff to submit an ITEP grant application in the amount
of $1,661,413.
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RESOLUTION 2012- GR- IDOT -EXI -R -1182
A RESOLUTION AUTHORIZING THE VILLAGE
OF OAK BROOK TO APPLY FOR THE ILLINOIS
TRANSPORTATION ENHANCEMENT GRANT
WHEREAS, the Illinois Department of Transportation (IDOT) sponsors a grant program for
projects under the Illinois Transportation Enhancement Program (ITEP) which provides funding for
community -based improvements expanding travel choices and cultivating the cultural, historical, aesthetic
and environmental aspects of the transportation infrastructure; and
WHEREAS, the Village of Oak Brook has previously applied for and received funding from the
above grant project; and
WHEREAS, IDOT recently announced the solicitation of projects for the 2012 ITEP; and
WHEREAS, the target area for the 2012 ITEP Grant includes streetscape improvements in the
area of 22nd Street from Salt Creek to 1 -294 and a few hundred yards north and south on York Road; and
WHEREAS, the Village would be requesting $1,661,413 through the ITEP Grant, representing
approximately sixty -seven percent (67 %) of the total project cost of $2,498,148, and, if received, the
Village would match thirty-three percent (33 %) of the project funds, and which would be an appropriate
use of these funds; and
WHEREAS, the major focus of this project would be on improvements of street lighting, median
improvements and right -of -way plantings in this corridor, and would be in accord with a goal of the
Streetscape Committee to improve the quality and image of its public streetscapes.
NOW, THEREFORE, be it resolved by the President and Board of Trustees of the Village of Oak
Brook, DuPage and Cook Counties, Illinois, as follows:
Section 1: That the President and Board of Trustees for the Village of Oak Brook hereby
approve and authorize the Village Manager to submit an application in the amount of $1,661,413 for an
Illinois Transportation Enhancement Grant.
Section 2: That the President and Board of Trustees further approve and authorize the
expenditure up to $836,735 from Hotel Tax funds to be allocated for the matching thirty -three percent
(33 %) .
Section 4: That all resolutions or parts of resolutions in conflict with the provisions of this
Resolution are hereby repealed to the extent of such conflict.
Section 5: That this Resolution shall be in full force and effect from and after its adoption as
provided by law.
APPROVED this 22nd` day of May, 2012.
Gopal G. Lalmalani
Village President
PASSED THIS 22nd day of May, 2012.
Ayes:
Resolution 2012- GR- IDOT -EX i -R -1182
ITEP Grant Application 2012
Page 2 of 2
ATTEST:
Charlotte K. Pruss
Village Clerk