R-1267 - 05/28/2013 - ENGINEERING - Resolutions Supporting Documents-rte
AGENDA ITEM
Regular Board of Trustees Meeting
of
May 28, 2013
IT13H G.F.G)
SUBJECT: Professional Services Agreement with the Hitchcock Design Group for 22 "d Street
Beautification Project (ITEP) Stage II
FROM: Mike Hullihan, P.E., Village Engineer
BUDGET SOURCE/BUDGET IMPACT: $68,350 from the Hotel and Motel Tax Fund
RECOMMENDED MOTION: I move that the Village Board approve the attached
agreement with the Hitchcock Design Group for 22 "d Street Beautification Project (ITEP)
Stage II for an amount not -to- exceed $68,350.
Background/History.:
The Village has received a grant for $849,800 for the 22nd Street Beautification Project Stage II
under the Illinois Transportation Enhance Program (ITEP). The total estimated project cost is
$2,500,000 with $1,650,000 being provided by the Village's Hotel Tax Fund. The Hitchcock
Design Group has completed most of the design as part of the Village Beautification Project.
The scope of this agreement includes completion of the design, services in support of the
contracting process, and coordination with the Illinois Department of Transportation (IDOT).
The detailed scope of services is attached.
While a fee of 8 -12% ($200,000 to $300,000) would normally be expected for design of this type
of project, a majority of the design work has been accomplished as part of the Streetscape
Beautification effort. The remaining design and project administration work includes addressing
IDOT technical review comments, environmental clearance, processing the required CE I
(Categorical Exclusion without report) packet.
The project will provide for decorative median planters on 22nd Street from Salt Creek to I -294,
decorative planters on York Road from Dover to Clearwater, and new Street lighting along the
entire project limits.
(1" r
The project will probably be cleared for letting and construction in early 2015.
Recommendation:
I recommend that the Village Board approve the attached agreement with the Hitchcock Design
Group for 22 "d Street Beautification Project (ITEP) Stage II for an amount not -to- exceed
$68,350.
RESOLUTION 2013- ENG- AG- ITEP -EX -R -1267
A RESOLUTION APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND HITCHCOCK DESIGN GROUP
FOR DESIGN SERVICES RELATED TO THE 22ND STREET BEAUTIFICATION PROJECT
WHEREAS, as part of the 22nd Street Beautification Project, the Village desires to install: (i)
median planters along 22nd Street from Salt Creek to Interstate 294, and along York Road from Dover
Drive to Clearwater Drive; and (ii) lighting along both 22nd Street and York Road (collectively, "Project';
and
WHEREAS, the Village received an Illinois Transportation Enhancement Program grant from
IDOT to fund a significant portion of the Project; and
WHEREAS, the Village has budgeted funds from the Village Hotel Tax Fund to pay for the
remaining portion of the Project; and
WHEREAS, the Village desires to retain an engineer to provide: (i) design; (ii) contract support;
and (iii) grant coordination services (collectively, "Services "); and
WHEREAS, Hitchcock Design Group ( "Hitchcock') previously has provided satisfactory
engineering services to the Village as part of the 22nd Street Beautification Project and for various other
projects; and
WHEREAS, pursuant to the Local Government Professional Services Selection Act ( "Act'), 50
ILCS 510/0.01 et seq., and Section 1 -7 -6 of the Village Code, the Village is not required to follow the
notice, evaluation, and selection procedures set forth in the Act for engineering services provided by
engineers who have a satisfactory relationship with the Village; and
WHEREAS, the Village and Hitchcock desire to enter into and execute an agreement for
Hitchcock to provide the Services to the Village, which agreement is attached hereto as Exhibit A
( "Agreement"); and
WHEREAS, the President and Board of Trustees have determined that it is in the best interest of
the Village to enter into the Agreement;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of the Agreement. The President and Board of Trustees hereby
approve the Agreement by and between the Village and Hitchcock in a final form to be approved by the
Village Attorney.
Section 3: Execution of Agreement. The Village President and the Village Clerk shall be,
and are hereby, authorized to execute the approved final Agreement on behalf of the Village.
Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and
approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2013- ENG- AG- ITEP -EX -R -1267
Engineering Services for the 22n° Street Beautification Project
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APPROVED THIS 28'" day of May, 2013
Gopal G. Lalmalani
Village President
PASSED THIS 28" day of May, 2013
Ayes:
ATTEST:
Charlotte K. Pruss
Village Clerk
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Resolution 2013- ENG- AG- ITEP -EX -R -1267
Engineering Services for the 22n° Street Beautification Project
3 of
EXHIBIT A
Agreement
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