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R-1281 - 07/09/2013 - BOARD - Resolutions Supporting DocumentsITEM 7.F.6) AGENDA ITEM Regular Board of Trustees Meeting of July 9, 2013 SUBJECT: Release of Closed Meeting Minutes to the General Public from January, 1988 through October, 1988 FROM: Charlotte K. Pruss, Village Clerk BUDGET SOURCE/BUDGET IMPACT: N/A RECOMMENDED MOTION: Motion to approve Resolution R -1281, A Resolution. Approving the Release of Closed Meeting Minutes from January, 1988 through October, 1988. Background/History: Effective January 1, 1982 ILCS 120 /2.06 the Open Meetings Act requires that all public bodies shall keep written minutes of all their meetings, whether open or closed. The public body shall periodically, but no less than semi - annually, meet to review minutes of all closed sessions that had not been released to the public. At this time, the Board of Trustees has reviewed minutes from January of 1988 through October, 1988 that have been previously approved, as written or amended, but not released to the public at that time. It has been determined that the minutes listed below no longer require confidential treatment and are available for public inspection: January 7, 1988 January 11, 1988 January 12, 1988 To be released in its entirety To be released in its entirety To be released in its entirety January 26, 1988 February 9, 1988 February 23, 1988 To be released in its entirety To be released in its entirety To be released in its entirety March 22, 1988 April 12, 1988 May 24, 1988 To be released in its entirety To be released in its entirety To be released in its entirety August 9, 1988 August 23, 1988 September 13, 1988 To be released in its entirety To be released in its entirety To be released in its entirety October 11, 1988 October 25, 1988 To be released in its entirety To be released in its entirety Recommendation: That the Board pass Resolution R -1281. /A RESOLUTION 2013 -BD -CL -MIN -R -1281 A RESOLUTION FOR THE APPROVAL AND RELEASE OF CLOSED MEETING MINUTES WHEREAS, the Village Board of the Village of Oak Brook has met from time to time in closed meeting for purposes authorized by the Illinois Open Meetings Act; and WHEREAS, pursuant to the requirements of 5 ILCS 12012.06(c), the Village Board has met in closed meeting to review all closed Meeting minutes; and WHEREAS, the Village Board has further determined that there is no longer a need for confidentiality as to the closed meeting minutes from the meetings set forth below. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: That the 1988 closed meeting minutes of January 11, January 12, January 26, February 9, February 23, March 22, April 12, May 24, August 9, August 23, September 13, October 11, and October 25 have been previously approved, as written or amended. Section 2: That the 1988 closed meeting minutes listed in the above paragraph are hereby released in their entirety. Section 3: That the Village Clerk is hereby authorized and directed to make minutes identified in Section 1 available for inspection and copying in accordance with the standing procedures of the Clerk's office. Section 4: That this resolution shall be in full force and effect from and after its passage and approval as provided by law. APPROVED THIS 9th day of July, 2013. PASSED THIS 9th day of July, 2013. Ayes: Nays: Absent: Gopal G. Lalmalani Village President ATTEST: Charlotte K. Pruss Village Clerk VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION January 7, 1988 I. CALL MEETING TO ORDER: The Executive Session of Thursday, January 7, 1988 convened at 7:00 P.M. in the Upper Level Conference Room of the Village Commons. ROLL CALL: PRESENT: President Wence F. Cerne Trustee Garry J. Bartecki Trustee Karen M. Bushy Trustee Walter C. Imrie Trustee Ronald P. Maher Trustee Joseph H. Rush Trustee H. Richard Winters ABSENT: None II. APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Bushy, seconded by Trustee Winters to appoint Village Manager, Stephen Berley, as Recording Secretary. VOICE VOTE: All in favor So ordered. III. PERSONNEL - INTERVIEWS OF CANDIDATES FOR FIRE CHIEF POSITION The Village Board interviewed Fire Lieutenant Arthur C. Mager, Jr. at 7:00 p.m.; Firefighter /ParamedicFrank H. Richter at 7:45p.m ; and Fire Lieutenant Robert D. Nielsen at 8:20 p.m. IV. ADJOURNMENT: A motion was made by Trustee Rush, seconded by Trustee Bushy to adjourn the meeting. VOICE VOTE: All in favor Meeting adjourned at 9:05 P.M. ATTEST: MariAdnne Lakosil, CMC Village Clerk i ti S+S Approved. So ordered. Respectfully submitted, Stephen Berley -t V Recording Secretary VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION January 11, 1988 I. CALL MEETING TO OR The Executive Session of Monday, January 11, 1988 convened at 7:00 P.M. in the Upper Level Conference Room of the Village Commons, ROLL CALL: PRESENT: President Wence F. Cerne Trustee Garry J. Bartecki Trustee Karen M. Bushy Trustee Walter C. Imrie Trustee Ronald P. Maher Trustee Joseph H. Rush Trustee H. Richard Winters ABSENT: None II. APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Winters, seconded by Trustee Bushy to appoint Village Manager, Stephen Berley, as Recording Secretary. VOICE VOTE: All in favor So ordered. III. PERSONNEL - INTERVIEWS OF CANDIDATES FOR FIRE CHIEF POSITION: The Village Board interviewed Firefighter /Paramedic Theodore W. Vassios at 7:00 p.m.; Fire Lieutenant James G. Bodony at 7:30 p.m.; and Firefighter /Paramedic Mark Fleishman at 8:10 p.m. After the interviews were completed, a general discussion regarding all of the applicants took place. It was the general consensus of the Board to appoint Lieutenant Robert D. Nielsen as the new Fire Chief effective March 1, 1988. Manager Berley was instructed to indicate to Lt. Nielsen that his salary would be $45,000 and ask that Lt. Nielsen attend the January 12, 1988 Board of Trustees meeting wherein he would be appointed. Between January 13 and March 1, 1988, Lt. Nielsen would be known as the Fire Chief Designate and would be working with Fire Chief Clark to familiarize himself with the operation and the budget. IV. ADJOURNMENT: A motion was made by Trustee Winters, seconded by Trustee Rush to adjourn the meeting. VOICE VOTE: All in favor Meeting adjourned at 9:15 P.M. ATTEST: Mari done Lak Lakosi sil, Cl C Village Clerk Jaw.inr•. At,. 193k So ordered. Respectfully submitted, Stephen Berley Recording Secretary VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION January 12, 1988 CALL MEETING TO ORDER: The Executive Session of Tuesday, January 12, 1988 convened at 7:00 p.m. in the Upper Level Conference Room of the Village Commons. ROLL CALL: PRESENT: President Trustee Trustee Trustee Trustee Trustee Trustee ABSENT: None II. FIRE CHIEF POSITION: Wence F. Cerne Garry J. Bartecki Karen M. Bushy Walter C. Imrie Ronald P. Maher Joseph H. Rush H. Richard Winters Acknowledgment was made by the Board of the formal acceptance by Lieutenant Robert D. Nielsen of the Fire Chief position vacated due to the resignation of Chief Clark. Lt. Nielsen's position will be effective'March 1, 1988. III. LAND ACQUISITION - FOUR MILLION GALLON RESERVOIR: The Village Board discussed the possible acquisition of Illinois State Toll Highway Authority property on the south side of the Tollway. Floyd Wilson, Dale Durfey, and the Village's engineering consultant will be meeting Thursday with the Tollway engineers to view said property. It was noted by Attorney Brechin that Mr. Mulec is interested in selling his entire parcel. IV. LAND ACQUISITION - COOLIDGE STREET: The acquisition of two properties on Coolidge Street, north of 31st Street (3005 and 3015 Coolidge Street) was discussed. The Village Board directed Attorney Brechin to explore the possibility of the purchase of said properties and to obtain appraisals. V. PERSONNEL: A. Fire Department Manning - It was the consensus of the Board to fill the Lieutenant and Firefighter position vacancies that will be created as a result of Lieutenant Nielsen's appointed as Fire Chief. The Board also directed Village Manager to indicate to Lt. Nielsen to proceed with the meeting with the Board of Police and Fire Commissoners to conduct a Lieutenants examination to fill the projected vacancy. B. Department Head Evaluations - It was decided to delay the evaluations of the Department Heads. Any salary adjustments will be made retroactive. C. Reclassification of Positions: Public Works Superintendent - It was the consensus of the Board to adjust the Public Works Superintendent position from Pay Grade 11 to Grade 12. Finance Officer - It was the consensus of the Board to adjust the Finance Officer position from Pay Grade 10 to Grade 11. Exact salary adjustments will be discussed at a later date. VI. ADJOURNMENT- A motion was made Trustee Winters, seconded by Trustee Bushy to adjourn the meeting. VOICE VOTE: All in favor So ordered. Meeting adjourned at 7:40 P.M. ATTEST: Mari nine Lakosi , CMC Village Clerk L.e.�zumw 9 /9AX Approved VILLAGE OF OAK BROOK EXECUTIVE SESSION Minutes -2- January 12, 1988 VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION January 26, 1988 I. CALL MEETING TO ORDER: The Executive Session of Tuesday, January 26, 1988 convened at 7:00 P.M. in the Upper Level Conference Room of the Village Commons. ROLL CALL: PRESENT: President Trustee Trustee Trustee Trustee Trustee Trustee ABSENT: None II. APPOINTMENT OF RECORDING SECRETARY: Wence F. Cerne Garry J. Bartecki Karen M. Bushy Walter C. Imrie Ronald P. Maher Joseph H. Rush H. Richard Winters A motion was made by Trustee Bushy, seconded by Trustee Winters to appoint Village Manager Stephne Berley as Recording Secretary. VOICE VOTE: ALL in favor So ordered. III. LAND ACQUISITION - FOUR MILLION GALLON RESERVOIR: Village Attorney Brechin indicated that he had contacted the owners of the two parcels of property south of the Tollway on Meyers Road. A motion was made by Trustee Rush, seconded by Trustee Imrie that Attorney Brechin make an offer for Lot 1 in the amount of $140,000 and Lot 2 in the amount of $225,000. Said motion was conditioned upon the Village President again discussing with the Tollway the possibility of purchasing some of their property. VOICE VOTE: All in favor So ordered. It was understood that Attorney Brechin would send the contract to the property owner of Lot 2. All contracts would be subject to Village Board approval at a regular Board of Trustees meeting. IV. PERSONNEL: V VI A. Patrolman Malec - Extended Medical Leave A motion was made by Trustee Bushy, seconded by Trustee Bartecki that the Village extend medical leave with full salary to Patrolman Malec until February 8, 1988. VOICE VOTE: All in favor ADJOURNMENT: So ordered. A motion was made by Trustee Winters, seconded by Trustee Maher to adjourn the meeting. VOICE VOTE: All in favor Meeting adjourned at 7:42 P.M. MEETING RECONVENED: So ordered. A motion was made by Trustee Rush, seconded by Trustee Bushy to reconvene the meeting at 12:42 a.m. VOICE VOTE: All in favor VII. PERSONNEL - EVALUATIONS: So ordered. President Cerne asked Recording Secretary /Village Manager Berley to leave as they would be discussing his personnel evaluation. It was the consensus of the Board that Manager Berley's salary would be incresed to $57,000 on February 17, 1988, his six month anniversary. VIII.ADJOURNMENT• A motion was made by Trustee Bushy, seconded by Trustee Winters to adjourn the meeting. VOICE VOTE: All in favor So ordered. Meeting adjourned at 12:55 a.m. ATTEST; Mariahne Lakd9fl, CMC Village Clerk 91ypY Approved Respectfully submitted, Stephen Ber ey Recording Secretary I II VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION February 9, 1988 CALL MEETING TO ORDER: The Executive Session of Tuesday, February 9, 1988 convened at 7:00 p.m. in the Upper Level Conference Room of the Village Commons. ROLL CALL: PRESENT: Trustee Garry J. Bartecki Trustee Ronald P. Maher Trustee Joseph H. Rush Trustee H. Richard Winters ABSENT: President Wence F. Cerne Trustee Karen M. Bushy Trustee Walter C. Imrie APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Rush, seconded by Trustee Bartecki to appoint Village Manager, Stephen Berley, as Recording Secretary. VOICE VOTE: All in favor III. APPROVAL OF MINUTES: So ordered. A motion was made by Trustee Rush, seconded by Trustee Bartecki to approve the Executive Session Minutes of January 12, 1988 and January 26, 1988. VOICE VOTE: All in favor IV. PERSONNEL: So ordered. A. Public Works Superintendent - Possible Reclassification Trustee Rush asked that we discuss this proposed reclassification. Village Manager Barley indicated that he thought the Public Works Superintendent's duties, (water, streets, drainage, buildings, and grounds) are those which are properly reflected in the Region IV Job Description for the Public Works Director. He pointed out that the Village's past policy was to compare our Public Works Superintendent salary to the averaged salary of the Water Superintendent and the Public Works Director positions of Region IV. Therefore, he believed that it was not accurate and recommended that the Village Board move the Public EXECUTIVE SESSION Minutes 1 February 9, 1988 Works Superintendent position from Grade 11 to Grade 12. Trustee Rush felt that many of the duties that were performed by Mr. Wilson were done on a contractual bases and therefore the grade adjustment should not be made. However, Trustees Bartecki, Maher, and Winters agreed with the Village Manager. It was agreed that the Manager would speak with President Cerne and Trustees Bushy and Imrie to see whether they agreed with the Manager's recommendation. If they generally agree, then the Village Manager can move forward with changing the Public Works Superintendent position from Grade 11 to Grade 12 ($36,744 - $54,278), effective January 1, 1988. B. Librarian, Assistant Librarian, Assistant to Building Commissioner, and Assistant Finance Officer: The Trustees concurred unanimously with the recommendation of the Village Manager that no grade adjustments should be made to the positions of Librarian, Assistant Librarian, Assistant to Building Commissioner and Assistant finance Officer at this time. V. ADJOURNMENT: A motion was made by Trustee Rush, .seconded by Trustee Winters to adjourn the meeting. VOICE VOTE: All in favor So ordered. Meeting adjourned at 7:45 P.M. VI. MEETING RECONVENED: A motion was made by Trustee Bartecki, seconded by Trustee Rush to reconvene the meeting at 9:10 p.m. VOICE VOTE: All in favor So ordered. VII.LAND ACQUISITION - FOUR MILLION GALLON RESERVOIR: The Village Attorney acknowledged receipt of Mr. A.E. Bluhm's letter of February 6, 1988 with respect to the Village's offer for his property. Attorney Brechin indicated that a verbal agreement has been reached with Mr. Mulac regarding the back two acres of his property in the amount of approximately $225,000. However, the property could only be used for the reservoir. Mr. Mulac would grant the Village an access easement, but not a temporary construction easement. It was the consensus of the Board that Attorney Brechin should approach Mr. Mulac on the possibility of allowing the Village to place the pressure reducing facility and the meter station on the back two acres with the reservoir. It was also agreed that we would continue our discussions with the DuPage Water Commission regarding the acquisition of Lot 1 so that the Village would be moving on both alternatives at the same time. EXECUTIVE SESSION Minutes 2 February 9, 1988 VIII.PERSONNEL: A. Reorganization of Golf Club: A motion was made by Trustee Rush, seconded by Trustee Winters to approve the recommendations as shown in the Sports Core manager's January 22, 1988 report and to authorize the creation of a position entitled Golf Manager /Greens Superintendent and to classify said position as Grade 9 ($29,700 to $40,094); and to classify the present position of Golf Pro Manager to Golf Pro and change the pay grade from Grade 9 to Grade 3 ($17,036 - $22,998). Said changes will become effective on or before April 1, 1988. VOICE VOTE: All in favor So ordered. B. Proposed Personnel Changes for Bath & Teni A motion was made by Trustee Rush, seconded by Trustee Winters to approve the recommendations as shown in the Sports Core Manager's January 21, 1988 report and to change the title of the Bath & Tennis Club Director to Clubhouse Manager and to reclassify the position from Grade 7 to Grade 5 ($20,803 - $28,083); to change the full -time Assistant Bath & Tennis Club Director position to Assistant Clubhouse Manager as a part -time position; to reclassify the part -time Chef to full -time at pay Grade 4 ($18,969 - $25,599): to reclassify the Sports Core Secretary from part -time to full -time at pay Grade 2 ($15,752 - $21,266); and to reclassify the part -time Houseman /Custodial Maintenance Man to a full -time position at pay Grade 1 ($14,030 - $18,940). VOICE VOTE: All in favor So ordered. C. Performance Evaluations: The Village Trustees reviewed the performance evaluations and salary adjustment recommendations made by the Village Manager as contained in his January 27, 1988 memorandum and supporting materials submitted to the Village Board and agreed to the following: 1. James E. Clark - The Village Trustees concurred with the Manager's recommended increase of $2,294 (4.5%) effective 1/1/88. 2. Joanne Fritter - The Village Trustees concurred with the salary adjustment recommended by the Village Manager of $2,735 (8.85 %) effective 1/1/88. 3. Floyd Wilson - the Village Trustees concurred with the Manager's recommendation of an increase of $4,862 (10.5 %) effective 1/1/88. 4. Bruce Kapff - The Village Trustees concurred with the Manager's recommendation of an increase of $2,864 (6.98 %) effective 1/10/88. EXECUTIVE SESSION Minutes 3 February 9, 1988 5. Dale Durfey - The Village Trustees concurred with the Manager's recommendation of an increase of $4,578 (9.4%) effective 1/24/88. 6. James Fleming - The Village Trustees concurred with the Manager's recommendation of an increase of $4,725 (10.5 %) effective 2/7/88. 7. Vince Long - The Village Trustees concurred with the Manager's recommendation of an increase of $1,422 (6%) effective 2/7/88. Manager Berley pointed out that Mr. Long was also entitled to an additional review on his anniversary as of August 17, 1988. He is presently assuming that if Mr. Long continues to perform in an above- satisfactory level, he will receive the additional 4.5% as of that date. 8. Terry Klein - A motion was made by Trustee Rush, seconded by Trustee Winters to approve a 9.5% ($3,809) salary adjustment to Terry Klein effective 3/20/88. VOICE VOTE: All in favor So ordered. D. Discussion of Bureau of Inspection Salary increases: A motion was made by Trustee Rush, seconded by Trustee Winters to approve the part -time Building and Fire Inspectors salaries by 8% effective 1/1/88. VOICE VOTE: All in favor IX. ADJOURNMENT: So ordered. A motion was made by Trustee Rush, seconded by Trustee Winters to adjourn the meeting. VOICE VOTE: All in favor So ordered. Meeting adjourned at 10:55 p.m. Respectfully submitted, Stephen Berley Recording Secretary ATTEST: Mari nne Lakosi CMC Village Clerk Approved - EXECUTIVE SESSION Minutes 4 February 9, 1988 I II VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION FEBRUARY 23, 1988 CALL MEETING TO ORDER: The Executive Session of Tuesday, February 23, 1988 convened at 7:00 p.m. in the Upper Level Conference Room of the Village Commons. ROLL CALL: PRESENT: President Wence F. Cerne Trustee Garry J. Bartecki Trustee Karen M. Bushy Trustee Walter C. Imrie Trustee Ronald P. Maher Trustee Joseph H. Rush ABSENT: Trustee H. Richard Winters APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Bushy, seconded by Trustee Maher to appoint Village Manager, Stephen Berley, as Recording Secretary. VOICE VOTE: All in favor III. APPROVAL OF MINUTES: So ordered. A motion was made by Trustee Bartecki, seconded by Trustee Maher to approve the Executive Session Minutes of February 9, 1988. VOICE VOTE: All in favor So ordered. IV. LAND ACQUISITION - NEW FOUR (4) MILLION GALLON RESERVOIR, PRESSURE ADJUSTING STATION, AND DU PAGE WATER COMMISSION METERING STATION: The Board reached a consensus that they would agree to Mr. Mulac's counter offer of acquiring a portion of his Meyers Road property (approximately 2 acres) at the price of $225,000 with no access easement and with the stipulation that only the Village's reservoir be built upon same. If Mr. Mulac does, in fact sign the agreement, then our attorney would work with the DuPage Water Commission to obtain access plus sufficient property on the far westerly portion of Lot 1 just north of Mr. Mulac's property for the pressure adjusting station and the metering station. We would work with the DuPage Water Commission to obtain same by means of a quick take. If Mr. Mulac does not accept the Village's offer of $225,000, then we shall move forward to condemn the back 2 acres of his property for our reservoir, the receiving station, and the pressure adjusting station as well as for obtaining an access easement across Mr. Mulac's property. EXECUTIVE SESSION Minutes 1 February 23, 1988 V. PERSONNEL - UPDATE ON PATROLMAN MALEC - SICK LEAVE AND POSSIBLE DISABILITY: The Board reached a consensus that unless there was some extenuating circumstances which could be provided by Patrolman Malec such as financial difficulties plus data on other employment he may hold, the Village Board will stand "pat" on its decision to provided sick leave benefits only until February 8, 1988. VI. ADJOURNMENT: A motion was made by Trustee Rush, seconded by Trustee Bushy to adjourn the meeting. VOICE VOTE: All in favor Meeting adjourned at 7:35 p.m. ATTEST: Maur ai nne Lakosi , CM C Village Clerk WwA Z 14851 Approved So ordered. Respectfully submitted, Stephen Betley Village Manager EXECUTIVE SESSION Minutes 2 February 23, 1988 VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION MARCH 22, 1988 I. CALL MEETING TO ORDER: The Executive Session of Tuesday, March 22, 1988 convened at 7:00 p.m. in the Upper Level Conference Room of the Village Commons. ROLL CALL: PRESENT: President Wence F. Cerne Trustee Garry J. Bartecki Trustee Karen M. Bushy Trustee Walter C. Imrie Trustee Ronald P. Maher Trustee Joseph H. Rush Trustee H. Richard Winters II. APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Winters, seconded by Trustee Imrie to appoint Village Manager, Stephen Berley, as Recording Secretary. VOICE VOTE: All in favor III. APPROVAL OF MINUTES: So ordered. A motion was made by Trustee Rush, seconded by Trustee Bushy to approve the Executive Session Minutes of March 8, 1988. VOICE VOTE: All in favor So ordered. IV. LAND ACQUISITION - NEW FOUR MILLION GALLON RESERVOIR, PRESSURE ADJUSTING STATION, AND DU PAGE WATER COMMISSION METERING STATION: A consensus was reached that the terms of the agreement to acquire a portion of Mr. Mulec's property on Meyers Road just south of the Tollway were appropriate and that the Village will acquire said property in the amount of $225,000.00. V. PROSPECTIVE AND PENDING LITIGATION - 31st STREET AND MEYERS ROAD, 31st STREET AND YORK ROAD, AND POSSIBLY 31st STREET AND MIDWEST ROAD: Attorney Brechin indicated that he will be filing the Village's Brief on its Appeal in the Appellate Court within the next week. The Board also agreed that it will maintain its position of opposing any widening and will go to court regarding any further proposed widening project. VI. ADJOURNMENT: A motion to adjourn was made by Trustee Winters, seconded by Trustee Rush. VOICE VOTE: All in favor Meeting adjourned at 7 :25 p.m. Respectfully submitted, Stephen Berley Recording Secretary ATTEST: Marianne Lakosil, C Village Clerk VILLAGE OF OAK BROOK EXECUTIVE SESSION Minutes -2- March 22, 1988 I II III. IV. VILLAGE OF OAK BROOK / MINUTES OF THE EXECUTIVE SESSION APRIL 12, 1988 CALL MEETING TO ORDER: The Executive Session of Tuesday, April 12, 1988 convened at 7:00 p.m. in the Upper Level Conference Room of the Village Commons. ROLL CALL: PRESENT: President Wence F. Cerne Trustee Garry J. Bartecki Trustee Karen M. Bushy Trustee Walter C. Imrie Trustee Ronald P. Maher Trustee Joseph H. Rush Trustee H. Richard Winters (Arrived for 10:00 Session) APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Bushy, seconded by Trustee Rush to appoint Village Manager, Stephen Berley, as Recording Secretary. VOICE VOTE: All in favor APPROVAL OF MINUTES: So ordered. A motion was made by Trustee Bushy, seconded by Trustee Maher to approve the Executive Session Minutes of March 22, 1988. VOICE VOTE: All in favor LAND ACQUISITION: A. New Four (4) Million Gallon Reservoir, Pres DuPage Water Commission Metering Station: So ordered. on. and Attorney Brechin indicated that Mr. Mulac had signed the contract for selling a parcel of his property to the Village in the amount of $225,000. Mr. Brechin anticipates the closing will be shortly. The Village Boared reached a consensus that it will approve purchasing a parcel of property from the Tollway for the pressure adjusting station, the DuPage Water Commissions metering station, and an access easement. The Village Board also reached a consensus that -the Village should pursue a parallel course of action, that being condemning a portion of the Bluhm property for the receiving station, the pressure adjusting facility, and an access easement over said property. However, the DuPage Water Commission would not go to court if the Village advised them on April 29th that the Tollway Authority had approved selling land to the Village for said improvements. B. Update of Two (2) Parcels on Coolidge Street North of 31st Street: President Cerne indicated that the property owner was not interested in selling said property, but may be interested in a trade. It was the consensus of the Village Board the staff would investigate the possibility of trading some of its land so there could be a cluster of buildings on Lincoln, or finding other property in some other part of the Village. C. Possible Acquisition of Dr. Bruce Property on Forest Trail: The Board reached a consensus that they were not interested in acquiring Dr. Bruce's property. V. PERSONNEL: A. Patrolman Lancor - Extended Medical Leave: A motion was made by Trustee Rush, seconded by Trustee Bushy to approve a 30 -day extension of sick leave benefits to Patrolman Lancor per the memorandum of Police Chief Fleming dated April 5, 1988. VOICE VOTE: All in favor VI. ADJOURNMENT: So ordered. A motion was made by Trustee Bushy, seconded by Trustee Rush to adjourn the meeting. VOICE VOTE: All in favor Meeting adjourned at 7:35 p.m. VII. MEETING RECONVENED: A motion was made by Trustee Bartecki, seconded by Trustee Rush to reconvene the meeting at 10:00 p.m. VOICE VOTE: All in favor So ordered. VIII. PERSONNEL: A. IPELRA Study: 1. Village Holidays - The Village Board agreed that the present number of Village holidays and personal days was very reasonable and there was no need for further adjustments. VILLAGE OF OAK BROOK EXECUTIVE SESSION Minutes -2- April 12, 1988 2. Holiday Pay Differential - The Village Board reached a consensus that persons working a holiday should be paid at a time - and -a -half rate instead of the straight time rate as is presently the case. Said change would be instituted at the time of our mid -year analysis of salaries (June or July, 1988). 3. Merit Pay for Employees at Top -of -Grade - The Village Board indicated that there would be no need for any additional compensation for individuals who were at the top of their grade or to provide some type of longevity pay system. B. Modifications to Village's FLSA Policies - Adding Additional Exemptions: The Village Board reached a consensus that the following full -time positions would be exempt with respect to the FLSA standards: 1) Administrative Assistant; 2) Assistant Finance Officer; 3) Golf Manager/ Greens Superintendent; 4) Golf Pro (as reclassified); 5) Bath & Tennis Clubhouse Manager; and 6) Bath & Tennis Chef. I%. ADJOURNMENT: A motion was made by Trustee Bushy, seconded by Trustee Winters to adjourn the meeting. VOICE VOTE: All in favor Meeting adjourned at 10:55 P.M. So ordered. Respectfully submitted, Stephen Berley� Village Manager ATTEST: 1 Mar'anne Lakosil, CMC Village Clerk � /a 60 /9Pk App owed VILILAGE OF OAK BROOK EXECUTIVE SESSION Minutes -3- April 12, 1988 VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION MAY 24, 1988 I. CALL MEETING TO ORDER: The Executive Session of Tuesday, May 24, 1988 convened at 7:15 p.m. in the Upper Level Conference Room of the Village Commons: ROLL CALL: PRESENT: President Wence F. Cerne Trustee Garry J. Bartecki Trustee Karen M. Bushy Trustee Walter C. Imrie Trustee Ronald P. Maher Trustee Joseph H. Rush Trustee H. Richard Winters ABSENT: None II. APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Bushy, seconded by Trustee Rush to appoint Village Manager Stephen Berley as Recording Secretary. 'VOICE VOTE: All in favor III. APPROVAL OF MINUTES: So ordered. A motion was made by Trustee Bushy, seconded by Trustee Rush to approve the May 10, 1988 minutes. VOICE VOTE: All in favor except So ordered. Trustee Maher who abstained. IV. PERSONNEL: A. Request for Extension of Sick Leave Benefits for Public Works Superintendent Floyd Wilson: A motion was made by Trustee Bushy, seconded by Trustee Maher to approve an extension of sick leave benefits to Floyd Wilson, Public Works Superintendent, until July 3, 1988. VOICE VOTE: All in favor So ordered. V. ADJOURNMENT: A motion was made by Trustee Winters, seconded by Trustee Maher to adjourn the meeting. VOICE VOTE: All in favor Meeting adjourned at 7:25 p.m. ATTEST: Mari ne Lakosil, CMC Village Clerk �A 99.LLSf , iaas, Approded So ordered. Respectfully submitted, Stephen Berley Village Manager EXECUTIVE SESSION Minutes -2- May 24, 1988 VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION AUGUST 9, 1988 I. CALL MEETING TO ORDER: The Executive Session of Tuesday, August 9, 1988 convened at 7:00 p.m. in the Upper Level Conference Room of the Village Commons: ROLL CALL: PRESENT: President Wence F. Cerne Trustee Garry J. Bartecki Trustee Karen M. Bushy Trustee Walter C. Imrie Trustee H. Richard Winters ABSENT: Trustee Ronald P. Maher Trustee Joseph H. Rush II. APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Winters, seconded by Trustee Bartecki to appoint Village Manager Stephen Berley as Recording Secretary. VOICE VOTE: All in favor III. APPROVAL OF MINUTES: So ordered. A motion was made by Trustee Winters, seconded by Trustee Bartecki to approve the May 24, 1988 minutes. VOICE VOTE: All in favor IV. PROSPECTIVE LITIGATION: So ordered. The Board reached a consensus that they would oppose any proposed levee construction in Elmhurst which would have negative impacts upon the Village of Oak Brook and asked that our Attorney continue to prepare the legal options that the Village has available concerning the City of Elmhurst levee proposal. V PERSONNEL: A. Request for Extension of Sick Leave Benefits for Public Works Superintendent Floyd Wilson: A motion was made by Trustee Bartecki, seconded by Trustee Bushy to approve an extension of sick leave benefits to Floyd Wilson, Public Works Superintendent, until September 13, 1988 if necessary. VOICE VOTE: All in favor So ordered. B. COMPENSATION REQUEST FOR POLICE OFFICERS - SPECIALIZED TRAINING: The Board agreed that there would be no additional compensation for the specialized skills that police officers perform such as field training officer, accident investigations, evidence technician, etc. VI. ADJOURNMENT: A motion was made by Trustee Bushy, seconded by Trustee Winters to adjourn the meeting. VOICE VOTE: All in favor Meeting adjourned at 7:27 p.m. ATTEST: Marianne Lakosil, CMC Village Clerk N YQ Approved So ordered. Respectfully submitted, Stephen Berley Village Manager EXECUTIVE SESSION Minutes -2- August 9, 1988 �l VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION AUGUST 23, 1988 I. CALL MEETING TO ORDER: The Executive Session of Tuesday, August 23, 1988 convened at 7:15 p.m. in the Upper Level Conference Room of the Village Commons: 1- L�SiYi�A:MRi PRESENT: President Wence F. Cerne Trustee Garry J. Bartecki Trustee Karen M. Bushy Trustee Walter C. Imrie Trustee Ronald P. Maher Trustee Joseph H. Rush Trustee H. Richard Winters ABSENT: None II. APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Rush, seconded by Trustee Winters to appoint Village Manager Stephen Berley as Recording Secretary. VOICE VOTE: All in favor III. APPROVAL OF MINUTES: So ordered. A motion was made by Trustee Winters, seconded by Trustee Bushy to approve the August 9, 1988 minutes. VOICE VOTE: All in favor except Trustees Maher and Rush who abstained. So ordered. IV. PERSONNEL - COMPENSATION OF JOHN H. BRECHIN, VILLAGE ATTORNEY: The Board of Trustees reached a consensus, based upon Village Attorney Brechin's year of performance as well as upon the Village's past salary practices with its former Village Attorneys, to raise his annual retainer by $2500. Village Attorney Brechin's annual retainer as an independent contractor, effective August 17, 1988, will therefore be $52,500 based upon his working 1,000 hours per year. The Board also reached a consensus to pay Attorney Brechin at the rate of $50.00 per hour for the 64.5 hours which he worked in excess of 1,000 hours during the past 52 weeks. V. LITIGATION: Manager Berley passed out Attorney Brechin's memorandum regarding the Appellate Court's decision in our litigation concerning the County widening of 31st Street and Meyers Road. The Appellate Court in essence affirmed the Trial Court's decision in all respects. Since Attorney Brechin was not present, President Cerne will be contacting him to further discuss the options available to the Village. VI. ADJOURNMENT: A motion was made by Trustee Bushy, seconded by Trustee Winters to adjourn the meeting. VOICE VOTE: All in favor So ordered. Meeting adjourned at 7:35 p.m. Respectfully submitted, Stephen Berley Village Manager ATTEST: MaAanne Lakosil, CMC Village `Clerk S er, }zm pmV� (j� \45i� Approved EXECUTIVE SESSION Minutes -2- August 23, 1988 VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION SEPTEMBER 13, 1988 I. CALL MEETING TO ORDER: The Executive Session of Tuesday, September 13, 1988 convened at 7:00 p.m. in the Upper Level Conference Room of the Village Commons: PRESENT: President Wence F. Cerne Trustee Garry J. Bartecki Trustee Karen M. Bushy Trustee Walter C. Imrie Trustee Ronald P. Maher Trustee Joseph H. Rush Trustee H. Richard Winters ABSENT: None II. APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Bushy, seconded by Trustee Bartecki to appoint Village Manager Stephen Berley as Recording Secretary. VOICE VOTE: All in favor III. APPROVAL OF MINUTES: So ordered. A motion was made by Trustee Bushy, seconded by Trustee Imrie to approve the August 23, 1988 minutes. VOICE VOTE: All in favor So ordered. IV. LAND ACQUISITION: A. 2710 Meyers Road - Mulac Property: Trustee Imrie abstained in any discussion and the consensus regarding this item due to the possible conflict regarding said property. The Board of Trustees reached a consensus to allow the Village Manager and Village Attorney to negotiate for the acquisition of the remaining one (1) acre, which includes a home, of the Mulac property at 2710 Meyers Road. The Board allowed the Manager and Attorney to offer a price not to exceed $225,000 for said property which would be used for our water system. V. VI B. 3020 Coolidge: The Board reached a consensus that they were not interested in the acquisition of the property at 3020 Coolidge. LITIGATION - DU PAGE COUNTY - 31st STREET AND MEYERS ROAD: The Board reached a consensus that they would not appeal the Appellate Court decision regarding the DuPage County - 31st Street and Meyers Road litigation matter. PERSONNEL - SICK LEAVE EXTENSION - PUBLIC WORKS SUPERINTENDENT WILSON: The Village Manager indicated that Public Works Superintendent, Floyd Wilson, had received permission from his doctor to return to work on a part -time basis on September 26, 1988 for two weeks, and that he would be able to work on a full -time basis as of October 10, 1988. The Manager pointed out that during Mr. Wilson's recent two sick leave periods (May 2 through June 19, 1988 for his gall bladder operation and since July 17, 1988 for his present sick leave for his aneurysm operation) there were many days when the Manager and staff went to Mr. Wilson's home or telephoned him to discuss Village business. There were also several occasions when Mr. Wilson actually came to the Village offices to help resolve major problems. Therefore, even though he was listed as taking a full day of sick leave, on many days he was actually working part of the day. The Board reached a consensus that from and including September 14 through September 23, 1988, Mr. Wilson would use his vacation leave, but when he returned to work on a part -time basis on September 26th, he would be granted additional sick leave during said two week period. Said additional sick leave is granted due to Mr. Wilson's prior aid to the Village from June to September when he was supposed to be on full time sick leave. VI. ADJOURNMENT: A motion was made by Trustee Maher, seconded by Trustee Winters to adjourn the meeting. VOICE VOTE: All in favor Meeting adjourned at 7:37 p.m. ATTEST: Marian a Lakosil, tMC Village Clerk 4PY113e, Approved Y- So ordered. Respectfully submitted, Stephe Village Manager T?XF,MTTTVR RESSiON Minutes -2- September 13. 1988 VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION OCTOBER 11, 1988 I. CALL MEETING TO ORDER: The Executive Session of Tuesday, October 11, 1988 convened at 9:46 p.m. in the Upper Level Conference Room of the Village Commons: ROLL CALL: PRESENT: President Wence F. Cerne Trustee Garry J. Bartecki Trustee Karen M. Bushy Trustee Walter C. Imrie Trustee Ronald P. Maher Trustee Joseph H. Rush Trustee H. Richard Winters ABSENT: None II. APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Bushy, seconded by Trustee Rush to appoint Village Manager Stephen Berley as Recording Secretary. VOICE VOTE: All in favor III. APPROVAL OF MINUTES: so ordered. A motion was made by Trustee Bushy, seconded by Trustee Imrie to approve the September 13, 1988 minutes. VOICE VOTE: All in favor IV. PERSONNEL: So ordered. A. Overtime Pay for Ray Drager and Stan Glab - Engineering Department: It was the consensus of the Board to approve up to $9,000 in overtime pay for Engineering Department employees Ray Drager and Stan Glab if necessary. B. Special Counsel: It was the consensus of the Board to authorize the securing of a special counsel relative to the proposed Elmhurst levee. V. ADJOURNMENT: A motion was made by Trustee Rush, seconded by Trustee Busby to adjourn the meeting. VOICE VOTE: All in favor Meeting adjourned at 10:25 p.m. ATTEST: l Marianne Lakosil, CMC Village Clerk October 25, 1988 Approved as corrected So ordered. Respectfully submitted, Stephen Berley Village Manager EXECUTIVE SESSION Minutes -2- October 11, 1988 VILLAGE OF OAK BROOK MINUTES OF THE EXECUTIVE SESSION OCTOBER 25, 1988 I. CALL MEETING TO ORDER: The Executive Session of Tuesday, October 25, 1988 convened at 7:00 p.m. in the Upper Level Conference Room of the Village Commons: ROLL CALL, PRESENT: President Wence F. Cerne Trustee Garry J. Bartecki Trustee Karen M. Bushy (arrived at 7:26 p.m Trustee Walter C. Imrie Trustee Ronald P. Maher Trustee H. Richard Winters ABSENT: Trustee Joseph H. Rush II. APPOINTMENT OF RECORDING SECRETARY: A motion was made by Trustee Maher, seconded by Trustee Winters to appoint Village Attorney, John H. Brechin, as Recording Secretary. VOICE VOTE: All in favor III. APPROVAL OF MINUTES: So ordered. A motion was made by Trustee Winters, seconded by Trustee Maher to approve the October 11, 1988 minutes as corrected. VOICE VOTE: All in favor So ordered. IV. PROSPECTIVE LITIGATION - ELMHURST LEVEES: The Village Board reviewed the status of the proposed Elmhurst Levee project and it was the consensus of the Board to secure the firm of Sidley and Austin as special counsel for the purpose of reviewing the entire matter. V. ADJOURNMENT: A motion was made by Trustee Winters, seconded by Trustee Bartecki to adjourn the meeting. VOICE VOTE: All in favor Meeting adjourned at 7:29 p.m. ATTEST: Marianne Lakosil' CK Village Clerk //— 8- 88 Approved as Amended So ordered. Respectfully submitted, John H. Brechin Village Attorney EXECUTIVE SESSION Minutes -2- October 25, 1988