R-812 - 07/23/2002 - FACSMILE - Resolutions Supporting DocumentsfSF °DA*.
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VILLAGE OF OAK BROOK,
Village Board Transmittal Memorandum
DATE: July 18, 2002
SUBJECT: Banking Resolution
FROM: Darrell Langlois
RECOMMENDATION: That the Village Board approve the attached banking resolution.
Due to the resignation of the Village Manager it is necessary to update our banking resolution with
American the'
resignation
Bank. The primary purpose of this document is to name the persons authorized to
transact Village banking business, which primarily consists of check signing and wire transfers. All of
the exisiting controls remain in place, only that Steve Veitch has been replaced by Mike Crotty.
Please let me know if you have any comment or questions.
banla-esolutioncover doc
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4.
ANNOUNCEMENTS AND OPEN FORUM:
Firefighter/Paramedic Kevin Fleege, representing Teamsters Local 714, read a
letter from Frank H. Richter, Chief Union Steward, addressing changes of part
time inspectors. His letter of July 22, 2002 informed the Village Board that an
unfair labor practice charge was filed last week in response to the actions taken
by management to hire contract inspectors. He requested that the Village Board
not taken action on this matter.
Fire Lieutenant Thomas Stanfa spoke to the Board about what he felt were
advantages of using in -house firefighters to be the Village's fire inspectors rather
than contract inspectors.
Acting Village Manager Crotty noted that the Village has not received a claim
yet from the union regarding this matter. He reported that one or two grievances
are pending in relation to this issue and it would be inappropriate to discuss this
matter at this meeting.
APPROVAL OF MINUTES:
Trustee Korin requested the minutes be amended on page 3, agenda item 6.5. E.
2), to include the discussion related to the timeframe of the process and the
possibility of taking possession and making payment for the purchase of a fire
engine in 2004.
Motion by Trustee Caleel, seconded by Trustee Aktipis, to approve the Minutes
of the Regular Board of Trustees Meeting of July 9, 2002 as amended and waive
the full reading thereof. VOICE VOTE: Motion carried.
�. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will
be enacted in one motion.
Trustee Caleel requested agenda item 5. C. 1), Change Orders #47, #50453, #55
and #57 - $31,571.00 — Municipal Complex Project— Harbour Contractors, Inc.
— Revised Total Contract Amount - $8,151,620.00; 5. C. 2), Change Order #2 -
$10,676.46 — Municipal Complex Project — Earth Tech, Inc. - Revised Total
Contract Amount - $651,549.45 and 5. I., An Ordinance Authorizing the Village
of Oak Brook to Advertise for Bids to Sell Certain Personal Property, to Donate
to School Districts and Other Not - For - Profit Agencies Items that Receive No
Bids, and to Dispose of Items That Have No Value, be removed from the
consent agenda for further discussion.
VILLAGE OF OAK BROOK Minutes Page 2 of 15 July 23, 2002
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ANNOUNCE
MINUTES 07 -09 -02
'C AGENDA
5. Trustee Savino requested agenda item 5.E.1), 2002 Drainage Project, be
removed from the consent agenda.
President Bushy stated that staff requested that 5. F. Grant Of Easement — Old
York Road Water Main, be removed from the Agenda.
Motion by Trustee Korin, seconded by Trustee Caleel, to approve the Consent -
Agenda as amended. ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
A. APPROVAL OF BILLS - $1,058,196.14
Significant items included above:
1) DuPage Water Commission - $257,295.94
2) Civiltech Engineering, Inc. — Payout #6 — York/Harger Bicycle Path
Phase II - $17,610.08
3) Harbour Contractors, Inc. — Payout #17 — Municipal Complex Project -
$455,143.82
4) Earth Tech, Inc. — Payout #23 — Municipal Complex Project - $6,290.31
B. APPROVAL OF PAYROLL FOR PAY PERIOD ENDING JULY 6 2002 -
662,206.69
C. CHANGE ORDERS:
1) CHANGE ORDER #47,_ #50453, #55 AND #57 $31,57100 —
MUNICIPAL COMPLEX PROJECT — HARBOUR CONTRACTORS
INC. — REVISED TOTAL CONTRACT AMOUNT - $8,151 620.00: -
Removed for further discussion.
2) CHANGE ORDER #2 - $10,676.46 — MUNICIPAL COMPLEX
PROJECT — EARTH TECH INC. - REVISED TOTAL CONTRACT
AMOUNT - $651,549.45: Removed for further discussion.
D. REFERRALS:
BILLS -
$1,058,196 14
PYRL - $662,206 69
' CHNG ORDRS
REFERRALS
1) OAK BROOK CLUB — FENCE VARIATION - REFER TO ZONING OAK BRK CLB -
BOARD OF APPEALS MEETING OF AUGUST 6 2002 FNCE VARIA
E. AUTHORIZATION TO SEEK BIDS OR PROPOSALS OR NEGOTIATE RUTH BIDS, PROP,
CONTRACTS: CONTRACTS
VILLAGE OF OAK BROOK Minutes Page 3 of 15 July 23, 2002
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5. E. 1) 2002 DRAINAGE PROJECT: Removed from Consent Agenda.
F.' GRANT OF EASEMENT — OLD YORK ROAD WATER MAIN: Removed
from the Agenda.
G. MEMBERSHIP RENEWAL - ILLINOIS MUNICIPAL LEAGUE
H. ACCEPT AND PLACE ON FILE TREASURER'S REPORT JUNE 2002
I. AN ORDINANCE AUTHORIZING THE VILLAGE OF OAK BROOK TO
ADVERTISE FOR BIDS TO SELL CERTAIN PERSONAL PROPERTY
TO DONATE TO SCHOOL DISTRICTS AND OTHER NOT -F(.3R-
PROFIT AGENCIES ITEMS THAT RECEIVE NO BIDS AND TO
DISPOSE OF ITEMS THAT HAVE NO VALUE: Removed for further
discussion.
MEMBRSHP - IML
TREAS RPT - 06 -02
J. RESOLUTION 2002- FI- FACS -SA -R -812 A `BANKING RESOLUTION." RES 02-FI- FACS -SA-
R -812 - BNK RES
6. ITEMS REMOVED FROM CONSENT AGENDA:
RMVD C AGNDA
5. C. 1) CHANGE ORDERS #47 #50453 #55 AND #57 - S31571.00 — ' CHNGE ORDRS -
MUNICIPAL COMPLEX PROJECT — HARBOUR CONTRACTORS 1 MCP- HARBR CONT
INC. — REVISED TOTAL CONTRACT AMOUNT --S8,151,620.00: -
Removed for further discussion. Mr. Thomas Jacobs, representing Earth
Tech, Inc., was in attendance to answer questions from the Board.
Change Order #47 — $4,838 — to add a dishwasher in Break Room , CHNGE ORDR - #47
Kitchen. To accommodate potential use of the Break Room for various
functions, installation of a dishwasher was recommended.
Trustee Caleel asked for an explanation of the cost and explanation of the
process. Bruce F. Kapff, Director of Information Services & Purchasing
stated that the cost was due to the electrical work to hook -up the
dishwasher. He added that this cost had been negotiated down from the
original cost presented.
Trustee Caleel stated his concern about the process in that plans were
required to be drawn up before the Community Development Department
would review them and determine what changes needed to be made. He
felt that this process cost the Village a considerable amount of money and
he did not want to see residents put into the same position. Community
Director Kallien stated that the process has been modified so that the
situation would not repeat itself. He added that it was an internal process
and did not require Board approval since it did not amend any building
codes. Trustee Miologos asked that a final copy be given to the Board of
the changes that were made to the process.
VILLAGE OF OAK BROOK Minutes Page 4 of 15 July 23, 2002
46,
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5. E. 1) 2002 DRAINAGE PROJECT: Removed from Consent Agenda.
F.' GRANT OF EASEMENT — OLD YORK ROAD WATER MAIN: Removed
from the Agenda.
G. MEMBERSHIP RENEWAL - ILLINOIS MUNICIPAL LEAGUE
H. ACCEPT AND PLACE ON FILE TREASURER'S REPORT JUNE 2002
I. AN ORDINANCE AUTHORIZING THE VILLAGE OF OAK BROOK TO
ADVERTISE FOR BIDS TO SELL CERTAIN PERSONAL PROPERTY
TO DONATE TO SCHOOL DISTRICTS AND OTHER NOT -F(.3R-
PROFIT AGENCIES ITEMS THAT RECEIVE NO BIDS AND TO
DISPOSE OF ITEMS THAT HAVE NO VALUE: Removed for further
discussion.
MEMBRSHP - IML
TREAS RPT - 06 -02
J. RESOLUTION 2002- FI- FACS -SA -R -812 A `BANKING RESOLUTION." RES 02-FI- FACS -SA-
R -812 - BNK RES
6. ITEMS REMOVED FROM CONSENT AGENDA:
RMVD C AGNDA
5. C. 1) CHANGE ORDERS #47 #50453 #55 AND #57 - S31571.00 — ' CHNGE ORDRS -
MUNICIPAL COMPLEX PROJECT — HARBOUR CONTRACTORS 1 MCP- HARBR CONT
INC. — REVISED TOTAL CONTRACT AMOUNT --S8,151,620.00: -
Removed for further discussion. Mr. Thomas Jacobs, representing Earth
Tech, Inc., was in attendance to answer questions from the Board.
Change Order #47 — $4,838 — to add a dishwasher in Break Room , CHNGE ORDR - #47
Kitchen. To accommodate potential use of the Break Room for various
functions, installation of a dishwasher was recommended.
Trustee Caleel asked for an explanation of the cost and explanation of the
process. Bruce F. Kapff, Director of Information Services & Purchasing
stated that the cost was due to the electrical work to hook -up the
dishwasher. He added that this cost had been negotiated down from the
original cost presented.
Trustee Caleel stated his concern about the process in that plans were
required to be drawn up before the Community Development Department
would review them and determine what changes needed to be made. He
felt that this process cost the Village a considerable amount of money and
he did not want to see residents put into the same position. Community
Director Kallien stated that the process has been modified so that the
situation would not repeat itself. He added that it was an internal process
and did not require Board approval since it did not amend any building
codes. Trustee Miologos asked that a final copy be given to the Board of
the changes that were made to the process.
VILLAGE OF OAK BROOK Minutes Page 4 of 15 July 23, 2002
46,