R-813 - 07/23/2002 - BOARD - Resolutions Supporting DocumentsQG� p Fes. Oq�,
VILLAGE OF OAK BROOK
Village Board Transmittal Memorandum
F00 UNT`� �
DATE: July 18, 2002
i
SUBJECT: Release of Closed Meeting Minutes to the General Public from January through
June, 2002
FROM. Linda K. Gonnella, Village Clerk
RECOMMENDATION: That the Village Board approve Resolution 2002- BD -CL- MIN -R -, A
Resolution Approving the Release of Closed Meeting Minutes.
Pursuant to ILCS 120 /2.06, a public body shall meet no less than semi - annually to review minutes of
closed sessions. Upon review of the minutes, it should be determined and reported in open session
whether the need for confidentiality still exists as to all or parts of those minutes or whether the
minutes no longer require confidential treatment and should be available for public inspection.
The Closed Meeting minutes of January through June, 2002 have been reviewed by Attorney Martens
and items still pending and requiring continued confidentiality have been deleted.
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7. B. Also, it was found that that the variation if granted would not alter the
essential character of the neighborhood since the neighboring homes already
encroach into the setback along York Road.
Trustee Savino stated he did not agree with the Zoning Board of Appeal's
recommendation and asked the petitioner to address the Village Board.
Daniel Wollensak addressed the Village Board stating that he compromised
the size of the pool so that the encroachment is less than originally planned. ,
He also addressed the concern for the topographical issue related to the slope
of the property. Trustee Savino stated that the petitioner must find hardship
and using the 100 ft. setback does not meet this criteria. Trustee Savino felt
the hardship is self - imposed by Mr. Wollensak's request for a detached
garage and pool.
Community Development Director Kallien explained that he was able to
develop an alternative to accommodate all three items in the buildable area.
Mr. Wollensak also stated that the homes around his property are non-
conforming. President Bushy, noted for the record, that the homes were
annexed as built into the Village.
President Bushy suggested the applicant return with a revised plan. Mr.
Wollensak will come back to the Village with a revised plan. After further
discussion the Board recommended tabling this item to give the applicant an
opportunity to revise the plans.
Motion by Trustee Caleei, seconded by Trustee Craig, to table the
recommendation of the Zoning Board of Appeals for a variation at 3604
York Road. VOICE VOTE: Motion carried.
S. ACTIVE AGENDA (Items for Final Action): ACTIVE AGENDA
A. CONFIRMATION OF APPOINTMENTS: None. APPTS
OB. ORDINANCES & RESOLUTIONS:
01) ESOLUTION 2002- BD -CL- MIN -EX2 -R -813 "A RESOLUTION .RES 02- BD- CL -MIN-
APPROVING THE RELEASE OF CLOSED MEETING MINUTES — CLSD MTG MIN
JANUARY THROUGH JUNE 2002."
Pursuant to ILCS 120/2.06, a public body shall meet no less than semi-
annually to review minutes of closed sessions. Upon review of the
minutes, it should be determined and reported in open session whether
the need for confidentiality still exists as to all or parts of those minutes
or whether the minutes no longer require confidential treatment and
should be available for public inspection.
VILLAGE OF OAK BROOK Minutes Page 12 of 15 July 23, 2002
RIM
8. B. 1) The Closed Meeting minutes of January through June, 2002 have been
reviewed by Attorney Martens and items still pending and requiring {
continued confidentiality have been deleted. '
Motion by Trustee Aktipis, seconded by Trustee Caleel, that the Village
Board approve Resolution 2002- BD -CL- MIN -EX2 -R -813, "A
Resolution Approving the Release of Closed Meeting Minutes — January
Through June, 2002." ROLL CALL VOTE:
Ayes: 6 - Trustees Aktipis, Caleel, Craig, Korin, Miologos and Savino.
Nays: 0 - None.
Absent: 0 - None. Motion carried.
C. AWARD OF CONTRACTS: AWARD CT
1) 2002 TREE MAINTENANCE SERVICES 2002 TREE MAINT
SERV
Three sealed bids and one no bid were opened on Wednesday, July 17,
2002. Bid packages were sent out to five companies. Davey Tree was
the low bid contractor in 1998 for a three -year contract and has
performed adequately. Davey's unit prices for 1998, 1999, and 2000
were $15.00, $14.00 and $19.50, respectively.
Major areas to be pruned over the course of the proposed three -year
contract include: Forest Glen and Saddle Brook 2002; York Woods, a
Trinity Lakes, Old Oak Brook and Robin Hood Ranch 2003; and Ginger
Creek, Brook Forest and Woodside Estates 2004.
Trustee Aktipis noticed the substantial difference in the bids received and
asked if it was known why there was such a large span. Public Works
Director Meranda responded that it depended on how busy the company
was and what they understood of the specifications. He reported that
Davey Tree had been the Village's contractor for the last two three -year
contracts and understood the Village's expectations and requirements.
He added that they have done a very good job for the Village.
Director Meranda also reported that in the Saddlebrook subdivision there
was going to be a major pruning because of how dramatically the trees
have grown. He added the trees would be raised to horticultural {
standards and that each crew would include an arborist to assure a
professional job.
VILLAGE OF OAK BROOK Minutes
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Page 13 of 15 July 23, 2002