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R-1513 - 11/24/2015 - FIREWORKS - Resolutions Supporting Documents ITEM 6.13.4) Of QAK v 0 0 o so C* G �0UN"[V,� AGENDAITEM Regular Board of Trustees Meeting of November 24, 2015 SUBJECT: Award of Contract - 2016 Independence Day Fireworks Display FROM: Rania Serences, Senior Purchasing Assistant BUDGET SOURCE/BUDGET IMPACT: Program 816 Open Fields ($23,000) RECOMMENDED MOTION: I move that the Village Board waive bidding and award an Agreement to Melrose Pyrotechnics,Kingsbury,IN in the amount of$23,000.00 for the 2016 Independence Day Fireworks Display and approve Resolution R-1513 Background/History: In 2013, the Village requested proposals from qualified vendors to provide a fireworks display at the Village's Independence Day Celebration (Taste of Oak Brook). Three firms responded to our request. Staff interviewed Johnny Rockets, who was our current vendor, and Melrose Pyrotechnics, who was our former vendor. After the interview process, reviewing submitted materials, checking references, prior experience, and quality of previous fireworks displays, staff determined that Melrose Pyrotechnics' proposal was the best overall value to the Village. Melrose Pyrotechnics has performed more than 18 years of fireworks displays for the Village at a very high caliber that the attendees of the Taste of Oak Brook have come accustomed to. They are a reliable vendor that understands the event, the Sports Core property, are able to meet the Village's insurance requirements, and work exceptionally well with Village staff and the event management firm. They also agreed to lock in their price of$23,000 per display for years 2016 —2018 (see attached letter). All fireworks used by Melrose Pyrotechnics are top grade, and are tested and certified by the manufacturer to assure their individual quality,performance and safety. Additionally, Melrose Pyrotechnics will provide the Village with a twenty-three (23) minute crowd pleasing show that will be synchronized to music as well as provide a high degree of safety. Recommendation: That the Village Baord waive bidding and award an Agreement to Melrose Pyrotechnics, Kingsbury, IN in the amount of$23,000.00 for the 2016 Independence Day Fireworks Display and approve Resolution R-1513. RESOLUTION 2015-FRWRKS-AG-R-1513 A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND MELROSE PYROTECHNICS FOR THE INDEPENDENCE DAY FIREWORKS DISPLAY WHEREAS, Melrose Pyrotechnics, Inc. ("Melrose' has provided the Village a fireworks display on July 3 for 18 years ("Fireworks Display'); and WHEREAS, the Village has been satisfied with the Fireworks Display provided each year by Melrose; and WHEREAS, the Village sought proposals for the Fireworks Display in 2013 and found that Melrose offered the Village the best overall value compared to the other proposers; and WHEREAS, because the Village is satisfied with the Fireworks Display provided by Melrose, Melrose has always provided the Village a good value, and the preparation and administration of a new request for proposals is costly for the Village, Village staff has recommended that the Village Board waive competitive bidding for the 2016 Fireworks Display and enter into an agreement with Melrose to provide the 2016 Fireworks Display with a Village option to renew the agreement for two additional years ("Agreement'j, which Agreement is attached as Exhibit A; and WHEREAS, the President and Board of Trustees, being fully advised in the premises, have determined that it is in the best interests of the Village and its residents to waive competitive bidding for the Fireworks Display and to approve the Agreement; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Waiver of Competitive Bidding Requirements for the Fireworks Display. The advertising and bidding requirements for the purchase of the Fireworks Display is hereby waived in accordance with Section 1-7-4 of the Village Code. Section 3: Approval of Agreement. The President and Board of Trustees hereby approve the purchase of the Fireworks Display from, and the Agreement with, Melrose in substantially the same form as attached as Exhibit A, and in a final form approved by the Village Attorney. Section 4: Execution of the Agreement. The Village Manager and the Village Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village the Agreement between the Village and Melrose after receipt of the final Agreement fully executed by Melrose. Section 5: Effective Date. This Resolution shall,be in full force and effect from and after its passage by two-thirds of the Trustees and its approval in the manner provided by law. [SIGNATURE PAGE FOLLOWS] Resolution 2015-FRWRKS-AG-R-1513 Agmt.w/Melrose Pyrotechnics for Fireworks Page 2 of 3 APPROVED THIS 24th day of November, 2015 Gopal G. Lalmalani Village President PASSED THIS 24th day of November, 2015 Ayes: Nays: Absent: ATTEST: Charlotte K. Pruss Village Clerk 2 Resolution 2015-FRWRKS-AG-R-1513 Agmt.w/Melrose Pyrotechnics for Fireworks Page 3 of 3 EXHIBIT A 3 in P Y R O T E C H N I C S- September 10, 2015 Village of Oak Brook Rania Serences Sr. Purchasing Assistant 1200 Oak Brook Rd. Oak Brook, IL 60523 Dear Rania, It was a pleasure speaking with you today.Melrose is very proud to have partnered with the Village of Oak Brook the past three years, and we hope to continue our relationship. Pursuant to our conversation,Melrose Pyrotechnics Inc. will lock in your price of $23,000.00 per display for your 2016-2018 July 4ffi holiday displays. As in years past, this price includes a 23 minute display of the same caliber as past shows. As always,please do not hesitate to contact me should you have any questions,concerns or need further information. Sincerely, Bob Kerns Director of Operations bob @melrosepyro.com MetKoSe Pyrotethnits ' 1 Kingsbury Industrial Park P.O.Box 302 Kingsbury,IN 46345 T219-393-5522 800-771-7976 F 219-393-5710 800-775-7976 melrosepyro.tom FIREWORKS DISPLAY AGREEMENT THIS AGREEMENT ("Agreement's is entered into this _ day of , 2015, and is by and between MELROSE PYROTECHNICS, INC., an Indiana corporation ("Contractor"), and the VILLAGE OF OAK BROOK, an Illinois municipal corporation ("Village"). IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in this Agreement, and pursuant to the Village's statutory and home rule powers, the Contractor and the Village hereby agree as follows: SECTION ONE: TIME AND PLACE OF DISPLAY. The Contractor shall provide a twenty three (23) minute continuous aerial fireworks display ("Display's at that certain location within the Village's Sports Core designated by the Village ("Site's. The Display shall begin at approximately 9:15 p.m. at the annual Fourth of July celebration hosted by the Village, scheduled for Sunday, July 3, 2016 ("Display Date"), and shall continue thereafter for no less than twenty three (23) minutes with no lags between firing of the individual fireworks devices ("Time of Performance'. The Contractor shall be responsible for completion of all work within the Time of Performance, notwithstanding any strike or other work stoppage by employees of either Contractor or of the Village. SECTION TWO: CONTRACTOR OBLIGATIONS. The Contractor shall be obligated to perform the following: A. The Contractor shall furnish all labor, equipment, supplies, personnel and supervision necessary to provide the Display, as set forth on the proposal attached as Exhibit A to this Agreement ("Proposal's; provided, however, that the Contractor may, at its discretion, substitute fireworks devices of equal or greater value and duration than those devices set forth on Proposal; B. The Contractor shall, at its sole cost and expense, ensure that all personnel involved in the set-up, operation, removal, and disposal of all fireworks devices involved in the Display be experienced pyrotechnic operators licensed to perform such work under the laws of the State of Illinois; C. The Contractor shall deliver, set up, and execute the Display at the Time of Performance; D. The Contractor shall, upon completion of the Display, cause all equipment associated with the Display to be removed from the Site, and shall remove and properly dispose of all unfired or unexploded material; and E. The Contractor shall conduct the Display in accordance with National Fire Protection Association standards and guidelines for safety. 1 SECTION THREE: VILLAGE OBLIGATIONS. The Village shall be obligated to perform the following: A. The Village shall furnish an area adequate for the parking of automobiles by spectators of the Display; B. The Village shall, at its sole cost and expense, provide personnel for the purpose of establishing crowd control in the general area of the Site; C. The Village shall, at its sole cost and expense, provide a fire guard during the Contractor's clearing of debris from the Site immediately following the conclusion of the Display; D. The Village shall establish a sufficient area for the safe operation of the Display, including, without limitation, establishment of a spectator safety area ("Spectator Safety Area', which Spectator Safety Area shall include all points within 700 feet of the Site, and which shall be marked with rope or other suitable materials to prevent spectators from entering the Spectator Safety Area. The Village shall also provide adequate police protection to prevent spectators from entering the Spectator Safety Area; and E. The Village shall conduct a search of the fallout area the morning after the Display is conducted to remove all debris resulting from the Display. SECTION FOUR: INTOXICATED EMPLOYEES. The Contractor shall cause any of its employees who are intoxicated or under the influence of a controlled substance to be removed immediately from the Site, and shall prohibit any such employee from performing any work on the Display or at the Site. SECTION FIVE: TERMINATION RIGHTS. The Contractor shall have the right, but not the obligation, to terminate the Display in the event that unauthorized persons enter the Spectator Safety Area and the Village is unable or unwilling to satisfy its obligations pursuant to Section 3 of this Agreement. SECTION SIX: PAYMENT. The Village shall pay the Contractor the sum of $23,000.00 ("Fee") for the Display within 30 days after the date of performance of the Display. The Fee includes all applicable federal, state, and Village taxes of every kind and nature applicable to the Display. Contractor may charge the Village a service fee equal to 1.5% of the Fee per month if the Village fails to pay the Fee within 30 days after the Display is conducted by the Contractor. SECTION SEVEN: CANCELLATION: RESCHEDULING OF DISPLAY. A. Cancellation by Contractor. The Contractor shall have, in its sole and absolute discretion, the right to make a determination that the Display should be canceled due to inclement or unsafe weather conditions. In the event the Display is cancelled by the Contractor due to inclement or unsafe weather conditions, the Display shall be on July 4, 2016 at 9:15 p.m. ("Rain Date'. If inclement or unsafe weather conditions prevent the Contractor from performing the Display on either the Display Date or the Rain Date, the Parties shall confer and agree to a mutually convenient alternate date ("Alternate Display Date"), no later than six months after the original Display Date set forth herein to conduct the Display. Upon 2 rescheduling to an Alternate Display Date, the Village shall pay to the Contractor an amount equal to 15% of the Fee. This amount shall be in addition to the Fee. In the event the Village does not choose to reschedule another date or cannot agree to a mutually convenient date, Village shall pay to Contractor an amount equal to 40% of the Fee as full payment and settlement for the Contractor's costs, damages and expenses. B. Cancellation by Village. In the event the Display is cancelled by the Village prior to the Display Date, the Village shall pay to the Contractor an amount equal to Contractor's actual expenses incurred in preparation for the Display, including, but not limited to, material purchases, preparation and design costs, deposits, licenses and employee charges. Contractor will provide documentation of such expenses to the Village upon demand for payment. Payment of the Contractor's expenses pursuant to this Section 7.13 shall be the Contractor's sole remedy for cancellation of the Display by the Village prior to the Display Date. SECTION EIGHT: INSURANCE. The Contractor, at its sole cost and expense, shall provide liability insurance in the amount of $5,000,000, which insurance shall include, without limitation, protection for the benefit of spectators from the time the Contractor arrives at the Site until the residuals from the Display are removed therefrom. The limit of liability shall be $2,000,000 for bodily injury and $2,000,000 for property damage. The Contractor shall cause the Village to be named as an additional insured on the insurance policy required by this Section. At least one week prior to the Display, the Contractor shall provide the Village with either (a) a copy of the entire insurance policy, or (b) a Certificate of Insurance along with a letter from the broker issuing the insurance policy to the effect that the Certificate accurately reflects the contents of the insurance policy. SECTION NINE: INDEMNITY. The Contractor shall, and does hereby agree to, hold harmless and indemnify the Village and all Village elected or appointed officials, officers, employees, agents, representatives, engineers, and attorneys, from any and all claims that may be asserted at any time against any of such parties in connection with the Display; provided, however, the foregoing indemnity shall not apply to willful misconduct or gross negligence on the part of the Village. SECTION TEN: PERMITS; FEES. The Contractor shall, at its sole cost and expense, obtain all permits, give all necessary notices, pay all license fees, and comply with all applicable local, state, and federal rules, regulations, and ordinances. SECTION ELEVEN: VEHICLES. All vehicles utilized by the Contractor shall be properly identified and licensed as required by the laws of the State of Illinois. SECTION TWELVE: TAXES. The Contractor assumes complete and sole liability for the payment of all applicable federal, state, and local taxes. SECTION THIRTEEN: BIDDING. The Contractor certifies hereby that it is not barred from bidding on this contract as a result of violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal Code. 3 SECTION FOURTEEN: SEXUAL HARRASMENT. The Contractor certifies hereby that it has a written sexual harassment policy in place in full compliance with 775 ILCS 5/2- 105(A)(4). SECTION FIFTEEN: OPTION TO RENEW. The Village shall have two options to renew this Agreement by delivering written notice to Contractor for Contractor to provide a Display to the Village in 2017 and 2018 on the dates set forth below: Display Date Rain Date 2017 July 3, 2017 July 4, 2017 2018 July 3, 2018 July 4, 2018 If the Village exercises either if its options to renew this Agreement, all of the terms of this Agreement shall apply, including, without limitation, the Fee provision contained in Section 6 herein. The Village shall have no obligation to exercise either of its options to renew this Agreement. SECTION SIXTEEN: GENERAL PROVISIONS. A. Relationship of the Parties. The Contractor shall act as an independent contractor in providing and performing the Display. Nothing in, nor done pursuant to, this Agreement shall be construed (i) to create the relationship of principal and agent, employer and employee, partners, or joint venturers between the Village and Contractor; or (ii) to create any relationship between the Village and any subcontractor of the Contractor. B. Amendment. No amendment or modification to this Agreement shall be effective unless and until such amendment or modification is in writing, properly approved in accordance with applicable procedures, and executed. C. Assignment. This Agreement may not be assigned by the Village or by the Contractor without the prior written consent of the other party. D. Binding Effect. The terms of this Agreement shall bind and inure to the benefit of the Parties hereto and their agents, successors, and assigns. E. Notice. Any notice or communication required or permitted to be given under this Agreement shall be in writing and shall be delivered (i) personally, (ii) by a reputable overnight courier, or (iii) by certified mail, return receipt requested, and deposited in the U.S. Mail, postage prepaid. Unless otherwise expressly provided in this Agreement, notices shall be deemed received upon the earlier of (a) actual receipt; (b) one business day after deposit with an overnight courier as evidenced by a receipt of deposit; or (c) three business days following deposit in the U.S. mail, as evidenced by a return receipt. By notice complying with the requirements of this Subsection, each Party shall have the right to change the address or the addressee, or both, for all future notices and communications to such party, but no notice of a change of addressee or address shall be effective until actually received. Notices and communications to the Village shall be addressed to, and delivered at, the following address: 4 Village of Oak Brook 1200 Oak Brook Road Oak Brook, Illinois 60523 Attention: Trey VanDyke, Sports Core Director With a copy to: Holland & Knight LLP 131 South Dearborn, 30th Floor Chicago, Illinois 60603 Attention: Peter M. Friedman, Village Attorney Notices and communications to the Contractor shall be addressed to, and delivered at, the following address: Melrose Pyrotechnics, Inc. 1 Kingsbury Industrial Park, P.O. Box 302 Kingsbury, Indiana 46345 Attention: Robert Kerns, Director of Operations Email: bobCcDmelrosepyro.com F. Provisions Severable. If any term, covenant, condition, or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired, or invalidated. G. Time. Time is of the essence in the performance of this Agreement. H. Governing Law; Venue. This Agreement and any dispute arising out of or relating to this Agreement shall be governed by and construed in accordance with the laws of the State of Illinois, without reference to its conflict of law rules. All judicial actions relating to any interpretation, enforcement, dispute resolution or any other aspect of this Agreement shall be brought in the Circuit Court of the State of Illinois, DuPage County, Illinois. Any matter brought pursuant to the jurisdiction of the federal courts shall be brought in the United States District Court of the Northern District of Illinois. I. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any and all previous or contemporaneous oral or written agreements and negotiations between the Village and the Contractor with respect to the services contemplated in this Agreement. J. Waiver. No waiver of any provision of this Agreement shall be deemed to or constitute a waiver of any other provision of this Agreement (whether or not similar) nor shall any such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided in this Agreement. 5 K. Rights Cumulative. Unless expressly provided to the contrary in this Agreement, each and every one of the rights, remedies, and benefits provided by this Agreement shall be cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by law. L. Exhibits. Exhibit A attached to this Agreement is, by this reference, incorporated in and made a part of this Agreement. In the event of a conflict between an exhibit and the text of this Agreement, the text of this Agreement shall control. M. Conflicts of Interest. Contractor represents and certifies that, to the best of its knowledge: (1) no elected or appointed Village official, employee or agent has a personal financial interest in the business of Contractor or in this Agreement, or has personally received payment or other consideration for this Agreement; (2) as of the date of this Agreement, neither Contractor nor any person employed or associated with Contractor has any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement; and (3) neither Contractor nor any person employed by or associated with Contractor shall at any time during the term of this Agreement obtain or acquire any interest that would conflict in any manner or degree with the performance of the obligations under this Agreement. IN WITNESS WHEREOF, the parties hereto have affixed their signatures the date and year first above written. 6 VILLAGE OF OAK BROOK, an Illinois municipal corporation Riccardo F. Ginex, Village Manager ATTEST: Charlotte K. Pruss, Village Clerk MELROSE PYROTECHNICS, INC., an Indiana corporation By: Its: ATTEST: By: Its: 7 EXHIBIT A Proposal 8 ,�q F $h lr7E P Y R O T E C H N I C 5' September 10, 2015 Village of Oak Brook Rania Serences Sr. Purchasing Assistant 1200 Oak Brook Rd. Oak Brook, IL 60523 Dear Rania, It was a pleasure speaking with you today. Melrose is very proud to have partnered with the Village of Oak Brook the past three years, and we hope to continue our relationship. Pursuant to our conversation, Melrose Pyrotechnics Inc. will lock in your price of $23,000.00 per display for your 2016-2018 July 4"'holiday displays.As in years past, this price includes a 23 minute display of the same caliber as past shows. As always,please do not hesitate to contact me should you have any questions, concerns or need further information. Sincerely, Bob Kerns Director of Operations bob @melrosepyro.com Melrose Pyrotect►ni€s 1 Kingsbury Industrial Park P.O.Box 302 Kingsbury,IN 46345 T 219-393-5522 800-771-7976 F 219-393-5710 800-775-7976 meirosepyro.com iF7-0-�s P Y R 0 T E C H N I C 5® February 21,2013 Rana Serences Senor Purchasing Assistant Village of Oak Brook 1200 Oak Brook Road Oak Brook, Illinois 60523 RE. Independence Day Fireworks Display Dear Rania, Enclosed please find our companies proposal for this year's display. Pursuant to your RFP,we have addressed all required elements in the enclosed proposal. In regards to your statement on page 3 that all pyrotechnics materials should be top grade and have been factory tested by the manufacturer to assure their individual quality, performance, and safety. Melrose Pyrotechnic, Inc. is a member of the A.F.S.L (American Fireworks Standards Laboratory) the owner of Melrose Pyrotechnics,Inc., Michael Cartolano, sits on the board of this organization as well as the ARA (American Pyrotechnics Association.) To be a member of this organization requires that all products Melrose imports must be tested and certified by the manufacturer and independently tested and certified in China under the A.F.S.L Certification program. (Please see enclosed certifications.) I have enclosed a CD with the music we propose for this show. This CD also contains the requested walk out music of the William Tell Overture. If the board has any questions, we would be happy to come to a meeting and explain our proposal in detail. We look forward to the possibility of working with the Village of Oak Brook again this year. Res tfully, B erns, Director of Operations bob(? melrosepyro.com Melrose Pyrotechnics 1 Kingsbury Industrial Park P.O.Box 302 Kingsbury,IN 46345 T 219-393-5522 800-771-7976 F 219-393-5710 800-775-7976 melrosepyro.com P Y R 0 T E C H N I C S® Statement of Qualifications Melrose has been in the fireworks business for over 50 years. The company has been under the direction and control of Mike Cartolano since his father's death in 1981. At the time of his father's death, the company displayed fireworks primarily for religious events and for the Chicago White Sox. Today, Melrose employs 27 full-time employees and provides firework displays to more than 400 customers over the 4tn of July holiday alone. We fully understand the scope of services described in the RFP. We agree to provide the work as described in the RFP in accordance with the terms and conditions of any contract awarded pursuant to the RFP process. Having worked at this exact venue from 1991 to 2009, we are familiar with the type of products that work well at this location. The financial stability of Melrose is evident by the stature of our work in providing over 1,200 shows every year. Melrose imports in excess of 30,000 cases of fireworks each year making us one of the largest display companies in the country. We have the professional references of some of the countries largest event producers and professional sports teams. Melrose has competed in and received the following awards; Prestigious Global Awards 2nd Place, Jinshan International Beach Fireworks Festival, Shanghai China(2012) 2'd Place, Hanabi World Cup,Nagasaki, Japan(2011) 1'Place,Hanabi World Cup,Nagasaki, Japan(2010) 3'd Place, L'International des Feux Loto-Quebec,Montreal, Canada(2009) 1St Place, Shanghai International Music Fireworks Festival, Shanghai, China(2007) 1'Place, L'International des Feux Loto-Quebec, Montreal, Canada(2006) The quality and depth of experience in our shows is unmatched and is evident in everything we do. Melrose, its designers and event producers, possess years of experience in pyrotechnics and technological advancements within the industry. We stock one of the most diverse inventories in the country, utilize the most advanced firing systems, employ only professional crews and have great experience in producing multi- media shows. The resumes of the key people involved in this project are included with this proposal. B. 'Proposal .In compliance with this Request for Proposals., and subject to all. conditions thereof, the undersigned offers and agrees,, if this proposal is.accepted, to furnish the services as:outlined herein for the Village of. Oakbrook of the amount indicated, subject to modification through negotiations: The time.and material, not to exceed, cost proposed shall. include all anticipated expenses. . Perform the 2013 Independence Day Fireworks Display Not-to-Exceed Cost of$. 23 , 000 . 00 Please a.detailed list (size, amount, cost):of mortars and shells, etc. that will be used. for. the display Firm Name: Melrose Pyrotechnics, Inc. Address: P.O. x. 3 0 2 City, Si Kingsbury, Indiana. 46345 Signature . . Name Printed: Robert Kerns Title. Director of Operations Telephone: .(219) 393-5522 Date: 02/21%2013 If a..Corporation: ATTEST: 5ecretar�l 8 C. References Your Company Names: Melrose Pyrotechnics, Inc .. (Please Print) The Contractor shall. list five (5).. current- references with needs similar to. the Village of Oak Brook.for whom Cor�tracfor has provided comparable-services. Please include.company.name, address,_telephone nurrrber;year(s) employed by referenced fi.rms, contact person, and.type of. work you performed for that-entity: ., 1,: Company Name/Municipality:. Navy Pier Address; 6.00 East: -Grand Avenue. . Chicago, Illinois 60616 Phone. ( 312 .) 595-5184_ Contact Person: Jennifer Kramer. . Type of Workand Date Performed: . . Twice weekly Pyro-musical Programs throughout the entire. summer and .f all . 2. Company NamefMunicipality: Skokie., Park District Address: 9300 Weber Park Place Skokie, Illinois 60077 Phone: 847 933-4355. Contact Person: Michelle Tuft 9 Type of Work and Date Performed: Pyro-musical Fireworks Display on July 4th 3. Company Name./Municipality: Hamilton. Partners Address: 30.0. Park Boulevard, Suite 5.00 Itasca, Illinois 60143 630 250-9700 . . Phone: � � . . contact Person: Rick Stabac}� Type of Work and Date Perforated: Pyro-musical Fireworks Display on July 4th 4. Company Name/Municipality: . Rockford 4th ,of July Committee; Address: P.O. Box 1027 . Rockford, Illinois 61.105 Phone: 815 494-X569 .: Contact Person:. Joe Marino Type.of Work and Date Performed: . PYro=musical Fireworks Display on July '4th' 5. Company.Name%Municipality: Streator. 4th of. July committee Address: John and Joe Florists 1105 West Main Street Streator, Illinois 61364 10 Phone: . 845 672=2611 Contact Person: Craig Bod.zn,ick Type of Work and Date Performed: Pyro=musical Fireworks Display .on July 6th. 11 E. Contractors Certification The. undersigned, being first duly sworn an oath,_.deposes and states.that he has-the,authority. to make. this certification.on behalf of the contractor for the, construction,. product; commodity, .or. service briefly described as follows: "Independence.'D ay Fireworks Display" 1) The undersigned certifies that; pursuant to Chapter 720, Section 5/33E of the Illinois Compiled Statutes, 1993,..the contractor. is not barred from bidding on this contract as a result of a conviction for the violation.of State of Illinois laws .prohibiting bid-rigging or , bid-rotating.. 2). The undersigned states under oath that,.pursuant.to Chapter 65,Sectio.n.5/11-42.1=1� of.the Illinois, Compiled Statutes, 199.3, the contractor is not delinquent.in the payment of any tax administered by the Illinois Department of Revenue.. 3) The undersigned certifies that; pursuant to Chapter .7 5, Section 5/2-105:.of the Illinois Compiled Statutes, 1993; the contractor has a written. sexual. harassment. policy in place including the following ififormatmon: a) .An acknowledgment of the.illegality of sexual harassment. b) . The definition.of sexual Harassment under State i9. „ c)' A description of'sexual harassment; utilizing examples: d) The Consultant's internal complaint process including penalties-., e) Tlie legal. recourse, investigative and complaint. process .available through the Illinois Lepartment.of Human Rights`andthe Human Rights Commission. f) Directions on how to.contact the.Department or the Commission. This.business firm.is:. (check one). . . x Corporation Partnership individual Firm Name: Melrose Pyrotechnics, Inc. Address: .0. Box 302 City, State, P: Ki gsbur ,' Indiana. 46345 Signature: Name Printed Robert Kerns Title: .Director of operations.'. Telephone: (219) 393-5522 Gate: 02%2112013 12 ATTEST: :. -SEAL- ..SUBSCRIBED..AND$.WORN TO befo me this day. .ef 20/3. Notary:Public. 18 b. Sexual.Harassment Policy Melrose Pyrotechnics, Inc. hereinafter referred to as:"Contractor having submitted a bid/proposal fandependende Day Fireworks. Displajo.the. Village of Oak Brook;,DuPage/Cook Counties; Illinois., hereby certifies that said Contractor has a written sexual . harassment policy in_place: in full.compliance with 775.1LCS.5/2-105(A)(4) including the following information: 1.).. An acknowledgment of the illegality of sexual harassment: 2)' The definition of sexual harassment under State law. 3) A'descriiption of.sexual harassment, !utilizing examples. 4) Tha contractor's internal complain#process including.penalties:. 5). The. legal .recourse, investigative`and complaint process available through.the 11.linois Department of-Human Rights and the Human Rights Commission._ 6) Directioris on..how t0 contact,the DeNaj trnent or the Corimmission. 7) An.aeknowiedgment,of protection of a complaint against retatiation. as provided in Section :6-10.1 :of the..Human.Rights-Act' Each contractor must.provide a copy of: such writte olicy:t the. Illinois Department.of. Human Rights upon request: . By: Aut. orized Agent. Contractor Subscr1bed.and sworn to befo a n1e this -- day. 20 . Of . -. Notary Public . 14 Your Melrose Contact Bob Kerns Event Name Village of Oak Brook Event Date July 3, 2013 Client Contact Person Rania Serences Type of Show Pyromusical Fireworks Display - Computer Choreographed Length of Show 23 Minutes Type of Pyrotechnic Eff ects All Aerial Shells up to 10" Proposal Includes Five Million Dollars Public Liability Insurance Licensed Professional Pyrotechnicians Workers Compensation Insurance All Fireworks Material Necessary to the Production All Firing Equipment Necessary to the Production Digital Soundtrack Production Computer-Designed Choreography Proposal Cost $23,000.00 N O m 0 0 N N 0 O the famil .like of Y Melros e is p art -Nichole Manning,senior Director of Game Operations for the Chicago White Sox 219-393-5522 SOC-771-7976 melrosepyro.com In an effort to provide you with a detailed and clear proposal, we have included a list of components to be considered for the design of your Melrose Pyrotechnics display. Please take a moment to review our show design concepts and proposed pyrotechnic effects. Opening Segment The opening scene of your show is one of the most important segments of the display.Whether you choose a traditional display or a pyromusical,our design team members are masters at tailoring your opening segment to thrill your audience from the very first shot. Your audience will be captivated immediately,as we set the tone,pace,and feel for the rest of the program.This is traditionally estab- lished through a barrage of multi-shot effects paired with an assortment of aerial shells. Design Components Red Peonies with Silver Tails Red Peony Fan with Silver Tail Blue Peonies with Silver Tails White Peony Fan with Silver Tail Silver Peonies with Silver Tails Blue Peony Fan with Silver Tail Main Body After your audience is fully enthralled in the spectacle of the opening segment,we transition into the main body of the display.You will experience our commitment to design and organization first-hand as we present a progression of scenes that we design specifically for you and your show.Because every device that we incorporate into your show is hand-picked,meticulously tested,and rated by our design team,we are able to build a cohesive program that is highly dynamic and suited to your event and audience. Design Components Color Strobing Dahlias with Matching Tails Color-Changing Pastel Crossettes Crackling Palm Trees with Coconut Trunks Diadem Chrysanthemums to Crackling Tips N a Glittering Peonies with Double Core Pistils Crackling and Color Wipe o Cn CD 0 n n m This proposal is intended to give an approximate show design and description.Please contact your Melrose Pyrotechnics o Event Producer with any questions or concerns. 219-393-5522 600-771-7976 melrosepyro.com Grand Finale The ultimate destination and final act of every fireworks display is the grand finale.This is the segment of the show that your audience will remember above everything else.Careful design and product selection are vital components of the process we use to customize your grand finale. Not only sound,but color,flight time,effect duration,impact,and presentation are all criteria we consider when choreo- graphing your grand finale. Design Components Multi-color Finale Chrysanthemum Shells with Silver Tails Triple Peony with Strobing Tips Barrage Red White and Blue Cross Ring Finale Shells Signature - Heavy Crackling Golden Willows Double Layer Peony Shells with Flashing Cores Patriotic Palms in Red, Silver and Blue Silver Comets to Titanium Reports Finale Chain Gold Brocade Butterflies with Cyan Stratosphere Special Effects/Multi-Shots In addition to the shells,multi-shots,candles, and chains that we implement throughout all segments of your show,we employ an extraor- dinary catalog of special effects and display techniques that we use to complement the traditional crowd favorites.These effects range from nautical shells, custom angled Roman candle scenes,expansive ground effect placements featuring strobes and flares,and layered multi-shot effects,as well as custom-pattern shapes that are manufactured just for Melrose,such as hearts and smiling faces.These special effects work in harmony and greatly enhance the look and feel of any display! Design Components Thunder to Colored Stars Report Shells Magnesium Splatter Flash Reports Assorted Color and Flash Salute Finale Shells Dark Thunder Salutes Red Comets to Titanium Salutes Saturns of Red, Green and Purple with Kamuro Rings N 0 Crossettes Blue Tiger Tails to Silver Splatter Magnesium Salutes Color Changing Silver Crown to Purple/G reen C CD Ln CD a a N This proposal is intended to give an approximate show design and description. Please contact your Melrose Pyrotechnics ; Event Producer with any questions or concerns. -: 219-393-5522 800-771-7976 melrosepyro.com program In an effort to provide you with a detailed and clear proposal, we have included a list of components to be considered for the design of your Melrose Pyrotechnics display. Please take a moment to review our show design concepts and proposed pyrotechnic effects. Opening Segment Shot Quantities Multi-Shot Items Product Description g Red Peonies with Silver Tails Red-colored peonies over silver tails 9 Silver Peonies with Silver Tails Silver-colored peonies over silver tails 9 Blue Peonies with Silver Tails Blue-colored peonies over silver tails 9 Quick Crackling Crossette Bright magnesium crackling crossettes fired all at once creating gold glitter with delayed crackling sparks 36 Crackling and Color Wipe Gold glittering comets changing into bright reports with colored shells over the canopy Aerial Shells 10 3"Anping Fireworks The opening segment of our show includes an assortment of aerial shells 10 3" Dancing Fireworks Group from several of our favorite manufacturers. 3" Glorious Entertainment Production This variety of effects will captivate and 10 invite the audience to immerse 10 3" Icon Pyrotechnics International themselves into the night sky canvas we are painting in front of them. 10 3" Lidu Fireworks Corporation Ltd. on 50 3" Riccardo Caballer 0 5 4" Sunny International 5 4" Riccardo Caballer rn 3 5" Sunny International 0 3 5" Riccardo Caballer 3 n' N This proposal is intended to give an approximate show design and description.Please contact your Melrose Pyrotechnics Event Producer with any questions or concerns. 219-393-5522 800-771-7976 melrosepyro.com II program Main Body Shot Quantities Aerial Shells Product Description 91 2'/2' Glorious Entertainment Production This selection of assorted of 2'/2'and 3" shells will fill the night sky with color and 89 2'/2" Icon Pyrotechnics International sound. Laying the foundation of your 90 2'/Z" Riccardo Caballer display in the canvas of the dark, our diverse collection of colors and break 120 3"Anping Fireworks patterns look great alone or when used as complimentary devices in combination 105 3"Dancing Fireworks Group with effects such as candles and 140 3"Sunny International multi-shot boxes. 89 4" Dancing Fireworks Group Our catalog of 4"shells is second to none 53 4" Glorious Entertainment Production in terms of both quality and diversity. Whether we are enhancing a scene of low 54 4" Icon Pyrotechnics International level effects or designing a central theme to your display with them, our 4"shells are 61 4"Lidu Fireworks Corporation Ltd. the layers of paint on top of the canvas foundation. Unique to this size are 60 4" Riccardo Caballer crossettes and specialty Euro-style 60 4"Vulcan Premier Fireworks cylinders. 60 4"Yung-Feng Fireworks 36 5" Dancing Fireworks Group Framing the entire display are our 5" and 6"aerial shells. Because these shells 20 5" Riccardo Caballer break so high and wide,they are the 44 5"Sunny International perfect tool to outline the rest of the display. Due to their large size,these 40 5"Vulcan Premier Fireworks shells allow for patterns and shapes not possible in smaller shells. 38 6"Anping Fireworks 34 6" Riccardo Caballer 42 6"Yung-Feng Fireworks 3 8" Dancing Fireworks Group Among the largest shells in use today, our o 8"-10"aerial shells break higher and wider 2 8"Riccardo Caballer than your audience can imagine. Designed in the USA, Europe,and Asia, o 3 8"Sunny International our lines of 8"and 10"shells are all LInD 10" Lidu Fireworks Corporation Ltd. manufactured exclusively for Melrose. 2 1 2 10"Vulcan Premier Fireworks N This proposal is intended to give an approximate show design and description. Please contact your Melrose Pyrotechnics Event Producer with any questions or concerns. 219-393-5522 800-771-7976 melrosepyro.com Grand Finale Shot Quantities Multi-Shot Items Product Description 30 Red Peonies with Silver Tails Red-colored peonies over silver tails 30 Blue Peonies with Silver Tails Blue-colored peonies over silver tails 30 Green Peonies with Silver Tails Green-colored peonies over silver tails 30 Yellow Peonies with Silver Tails Yellow-colored peonies over silver tails 30 Silver Peonies with Silver Tails Silver-colored peonies over silver tails 30 Gold Aluminum rising Comets Bright golden fluffy comets Aerial Shells 70 3" Glorious Entertainment Production As we arrive at our finale,the progression of the show has allowed us to set up your 70 3" Icon Pyrotechnics International audience for the high impact moment they 3" Lidu Fireworks Corporation Ltd. have been waiting for. This selection of 60 aerial shells compliment the rhythm and 60 3" Riccardo Caballer pace of the program to conclude your event with a powerful ending that will q. 6" Riccardo Caballer leave your audience roaring in applause. O 4 6"Glorious Entertainment Production o 2 8" Icon Pyrotechnics International 2 8" Riccardo Caballer C 1 10" Riccardo Caballer o 1 10"Vulcan Premier Fireworks �. n N This proposal is intended to give an approximate show design and description. Please contact your Melrose Pyrotechnics Event Producer with any questions or concerns. 219-393-5522 800-771-7976 melrosepyro.com Oak Brook,IL 7-3-12 Proposed Soundtrack Song Title Artist Beuinnin2 End Duration Stars&Stripes Forever J.P. Sousa 00:00 02:00 02:00 Firework Katy Perry 02:00 03:50 01:50 Home Phillip Phillips 03:50 05:55 02:05 Free Zac Brown Band 05:55 07:48 01:53 God Bless America Martina McBride 07:48 09:49 02:01 Strike up the Band George Gershwin 09:49 10:34 00:45 God Bless the USA Lee Greenwood 10:34 12:30 01:56 America(Reprise) Neil Diamond 12:30 14:28 01:57 What a Wonderful World Louis Armstrong 14:28 16:43 02:15 R.O.C.K in the USA John Mellencam 16:43 18:21 01:38 I Love this Town Bon Jovi 18:21 19:50 01.:29 America the Beautiful Ray Charles&Alicia Keys 19:50 21:45 01:55 1812 Overture Tchaikovsky 21:45 23:10 01:25 Silence 23:10 23:20 00:10 William Tell Overture G.Rossini 23:20 35:08 11:48 23:10 ROBERT L . KERNS JR . OBJECTIVE To supervise / manage the project details for the Village of Oak Brook firework display. To oversee the design of the program. EXPERIENCE 1993 -Present Melrose Pyrotechnics, Inc. Kingsbury, IN Director of Operations • Oversee daily operations at corporate facility and satellite offices • Supervise the display choreography division • Logistics for all electrically fired programs (panels, equipment, cues,tape decks, communication needs,radio stations) • Supervise pyro-musical production teams 1979- 1993 Berrien County Sheriff s Office St. Joseph, MI Lieutenant Support Services Division . Supervise all support services staff . Responsible for 30 deputies and over 50 civilian employees . Riot squad member . Diplomatic security detail . Forensic investigation EDUCATION 1981 - 1982 American Institute of Applied Sciences 1976- 1977 Lake Michigan College Emergency Medical Technician/Paramedic Police Academy PRODUCTION CREDITS Chicago White Sox; City of Rockford; Texas Rangers; Hamilton Partners, Inc.; Kane County Cougars; Chicago Bears and the re- opening of Soldier Field; Evansville Freedom Festival; Taste of Chicago; Chicago Venetian Night; Chicago Millennium Celebration (8) locations; U.S. National Hot Air Balloon Championship; Arlington International Racecourse; Chicago Bulls; Opening of Millennium Park;Navy Pier; JAM Productions; Thomson Productions, L'International des Feux Loto—Quebec JONATHAN GESSE OBJECTIVE To create a unique and exciting soundtrack that provides the necessary dynamics for choreographing the fireworks to the music. EXPERIENCE 2005 -Present Melrose Pyrotechnics,Inc. Kingsbury, IN Soundtrack Producer . Creative design . Digital multi-track editing . Digital mastering Time code synchronization 2001 - 2005 Musician LaPorte, IN - Studio and live performer;bass, guitar and trombone . Recording engineer . Studio production EDUCATION 1997- 2001 Valparaiso University Valparaiso, IN B.A. Music Minor Business Administration PRODUCTION CREDITS Chicago White Sox; City of St. Charles; City of Rockford; Texas Rangers; Wawasee Property Owner's Association; Kane County Cougars; Chicago New Year's Eve Celebration; Taste of Chicago; Chicago Venetian Night; U.S. National Hot Air Balloon Championship; Arlington International Racecourse; Hamilton Partners, Inc.; Navy Pier; Thomson Productions; World Pyro Olympics;L'International des Feux Loto-Quebec MATTHEW PETERSON OBJECTIVE To provide an extreme pyrotechnic design for the Village of Oak Brook at Oak Brook Sports Core. EXPERIENCE 2000 - Present Melrose Pyrotechnics, Inc. Kingsbury, IN Creative Director • Display choreography • Creative Design • Indoor and close proximity specialist 1998 - 2000 Classic Fireworks Atlanta, GA Southeast Regional Manager • Regional sales • DOT compliance • Display coordination 1990— 1998 Classic Fireworks by Event Inc. New Orleans,LA Display Producer/Production Team • Display choreography • Display technician • Indoor and close proximity specialist EDUCATION 1991 - 1995 Louisiana Tech University Ruston,LA B.A.,Business Administration with Entrepreneau Option PRODUCTION CREDITS Anheuser Busch; Miss Teen USA; Miller Beer; Superbowl XXIV & XXXI; Centennial Olympic Park Inaugural Parkfest; Disney Television; Peach Bowl at the Georgia Dome; LSU Tigers at Death Valley; Atlanta Falcolns; Mardi Gras: Chicago White Sox; City of Rockford; Texas Rangers; Chicago Bears and the re- opening of Soldier Field; Taste of Chicago; Chicago Venetian Night; U.S. National Hot Air Balloon Championship; Arlington International Racecourse; Chicago Bulls; Opening of Millennium Park; Navy Pier; JAM Productions; Thomson Productions; L'International des Feux.Loto—Quebec THIS IS TO CERTIFY THAT Melrose Pyrotechnics IS A MEMBER IN GOOD STANDING FOR THE YEAR 2013 As such, this firm is committed to the Association's mission to preserve, protect, and promote the American tradition of fireworks by encouraging safety in design & use of all types of fireworks and advocating reasonable regulation of the industry. 1, l LN) CG,,04N/"7. Stephen Vitale—APA President Julie L. Heckman—APA Executive Director Preserving and Promoting an American Tradition *.� .. � it � .c..�� •� _ i ant•�� T'$;l'+ ps4 >� p �h 1.- O' ",.7 �O n ®_.. ,,r, v. �;.,); �l� y• 't- � �yr�� � ��3 �i, 1' •`���i1/" a M:� � �. }, wF'. S ,P, y �,�, $� b��o �/�l/ Certificate Of Mernbership� �S4r FIREWORKS q ASSOCIATION to, Melrose Pyrotechnics, Inc. Kingsbury, IN IN Has full membership in the National IF t\ t 7 h �y 4 y h \(�� 'S�• uir('� S Ili4 4 Q�Ji v Fireworks • . • . • is I entitled to all membership benefits. The association is dedicated to education i legislation. �t o� dj y �%�t�i E�cecutive Secretary SI ' .4., '�e- r ''. P• t+ a'f'r 7m tY �� �:al 15 'l �"r '¢S w jl r.S' i �,�(�. ..,�eti '�''.� ha• ,n�. .�'$" r} h' ��X'•, ,�' \.,95 �. ,aq r�. t ,.�. i;.r...,: �' y.� :�. 1 /) iS':i>q,.�. �� ��..�, �Sl} �.;. f"'� ..1�` •� iP'. ,y� ,.�J, �Qr 5..��' _ry�.�.,.5'�..� -.,7N 1. �'^ ri! F -�,��,� 1:i: 'it., rYl•,. �� f%,r �i: >v .� r•! 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S .dam .:.5!4s�i b-,,�,. i.�: #N,? � '� ,f'-..++.' f ,r a[ � '�''�+' .. p.i��.iw �.a .�`y� f: ! aSa i, l•`; ,t,.,^v. ;Yy� 'iF� WV' �.�;t` .ts r,� �"1:. ,i,�i� ..:.. .. �.k.. a=:.,,. , ,�-:,;. „. .,y. .:•.:,.. �ua.. r., t �_� .� .K,:-r- s..; .4 .�' kq'.• -.. ,��� t` 0_ �1 1. 5t.,• yY J!:. �••a S.3- "� hy"�{. yy.1� i��-�`•�;. -o�sa ipa .E� r r..,,n`i©�tir5�_��"',:,� � �a..'i.,,]�ti'�FF" iQa a tt`�.�hn,;g ,FO. � e e'G, � irQa�et6�k\�w:,,r7�, i �:�1 ��,L�r © �� Y.�� "n�d.,�.1�''� r r ' CERTIFICATE OF ENROLLMENT Drug-Free Workplace Program DEPARTMENT OF TRANSPORTATION MELROSE PYROTECHNICS, INC. - j Kingsbury Industrial Park P. O. Box 302 Kingsbury, IN 46345 Established with Figment Group, Inc. 1/13/2005 Valid through 1/12/2014* See Back of Certificate for Details i FIGMENT INC. 416 Perry Street, LaPorte, IN 46350 President I CEO - ,c t f THIS IS TO CER TIFY THA T IS A MEMBER IN GOOD STANDING OF THE AMERICAN FIREWORKS STANDARDS LABORATORY FOR THE YEAR 2013 As such, this firm is committed to the AFSL's mission of enhancing the quality and safety in transportation, storage, and use of Professional Display Fireworks. Michael Collar, President John D. Rogers, Executive Director i i I A Nii '0 gg 'R A,V R Alp ILA�Um P4 91 'C e-Disthd?, 1401 FAICK d MUMAMON ASsoaKrIO "i-, 3 7.V Z 0, (--.i*zREEN E1,X1 'r 'n" 11jDjI R AWA : Presented to rx j'ryrottechnik. .-,., for their commitment to environmentaffy-responsi6fe business practices at the -1ATQD11M Annual 10 rD fb N INN# Sue Triphahn, Educational Services and Marty Walsh, 1PRA Environmental 1�Q Conference Director Committee Co2C hair Ag;